City of Lake Oswego, OR ARTICLE 12.51 Advisory Boards, Committees and Commissions: Enabling Provisions

§ 12.51.005 Enabling Provisions Generally.

[Ord. No. 2091, Enacted, 4-19-1994]

LOC Article 12.51 shall contain the provisions establishing and prescribing the qualifications and duties of all standing advisory boards, committees and commissions of the City of Lake Oswego except those appointed pursuant to independent authority under state law. All advisory boards, committees and commissions contained in LOC Article 12.51 shall be subject to the requirements of LOC Article 12.50, unless expressly modified by a provision of LOC Article 12.51. If application of a provision of LOC Article 12.51 conflicts with an applicable state statute, the state statute shall prevail.

§ 12.51.010 Arts Commission.

[Repealed by Ord. No. 2347, 2-4-2003]

§ 12.51.015 Budget Committee.

[Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2161, Amended, 12-16-1997; Ord. No. 2348, Amended, 2-18-2003; Ord. No. 2536, Amended, 2-17-2009; Ord. No. 2902, Amended, 9-20-2022; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Budget Committee of the City of Lake Oswego consisting of the members of the City Council and a number of appointive positions equal to the number of members of the City Council. The appointive positions shall serve for three-year terms for annual budgets and four-year terms for biennium budgets. If the number of members of the City Council is increased or reduced by Charter amendment or law, the City Council shall increase or reduce the number of appointive positions accordingly. Any increase or reduction in the number of appointive positions shall be accompanied by any necessary term modifications to ensure that an equal or approximately equal number of appointive positions become vacant each year.

2. Qualifications. The appointive members of the Budget Committee shall be electors of the City. Appointive members shall not be officers, agents or employees of the City. Notwithstanding LOC § 12.50.015(2), if any member of the Budget Committee ceases to be qualified for the position, that position shall become vacant.

3. Duties. The Budget Committee shall exercise the powers and duties set forth in ORS Chapter 294. LOC § 12.50.030(6) and LOC § 12.50.035(1) through (5) do not apply to the Budget Committee.

4. Officers. The Budget Committee shall at its first meeting after its appointment elect a Presiding Officer and an Alternate Presiding Officer, who shall have the powers of the Chair and Vice-Chair pursuant to LOC § 12.50.025 from among its members.

§ 12.51.020 Building Appeals Commission.

[Repealed by Ord. No. 2411, 2-1-2005]

§ 12.51.025 Commission for Citizen Involvement.

[Ord. No. 2042, 12-3-1991; Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2101, Amended, 8-1-1994; Ord. No. 2162, Amended, 6-2-1998; Ord. No. 2890, Amended, 3-17-2022]

1. Creation; Membership; Term. There is hereby created a Commission for Citizen Involvement (CCI) of the City of Lake Oswego consisting of the seven members of the Lake Oswego Planning Commission appointed pursuant to LOC § 12.51.060. Each member shall be considered appointed to CCI at the same time as the member is appointed to the Planning Commission and shall serve on the CCI during the term of office on the Planning Commission.

2. Qualifications. Members of CCI shall be members in good standing of the Planning Commission. Resignation or termination of office from the Planning Commission shall be considered resignation or termination from the CCI.

3. Duties. The CCI shall implement the City’s Citizen Involvement Program pursuant to the requirements and relevant guidelines of Statewide Planning Goal 1, Citizen Involvement and the goal and relevant policies of the Goal 1, Citizen Involvement Chapter of the Lake Oswego Comprehensive Plan.

4. Procedure. The Planning Commission may call itself into session as the CCI to carry out the CCI’s duties under subsection (3) of this section during any regularly scheduled Planning Commission meeting pursuant to the requirements of the Public Meetings Law. The Planning Commission shall report to the City Council on an annual basis regarding its activities as the CCI and, if determined necessary, make recommendations to enhance citizen involvement in Lake Oswego.

§ 12.51.027 Community Forestry Commission.

[Repealed by Ord. No. 2614, 2-19-2013]

§ 12.51.030 Development Review Commission.

[Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2316, Amended, 3-5-2002; Ord. No. 2808, Amended, 12-18-2018; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Development Review Commission of the City of Lake Oswego consisting of seven members appointed for three-year terms.

2. Qualifications. No less than a majority of the members of the Development Review Commission shall be residents of the City. Any member not residing within the City boundary shall reside within the City's Urban Services Boundary. In making appointments to the Commission, the City Council may take into consideration professional expertise in related fields, such as, but not limited to, architecture, landscape architecture, civil engineering, real estate development, construction, and city planning. No more than two members shall be engaged in the same kind of occupation, business, trade or profession. Nothing in this subsection shall be read to require the Council to appoint any particular person.

3. Duties. The Development Review Commission shall exercise the powers and duties as set forth in State Law, the City Comprehensive Plan, the City Community Development Code (LOC Chapter 50), and other applicable City Codes.

4. Removal. Notwithstanding LOC § 12.50.015(8), a member of the Development Review Commission may be only be removed by the City Council, after hearing, for misconduct or nonperformance of duty.

§ 12.51.035 Historic Resources Advisory Board.

[Ord. No. 2000, 3-14-1990; Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2160, Amended, 11-18-1997; Ord. No. 2192, Amended, 6-1-1999; Ord. No. 2336, Amended, 11-5-2002; Ord. No. 2344, Amended, 12-17-2002; Ord. No. 2579, Amended, 3-20-2012; Ord. No. 2660, Amended, 12-2-2014; Ord. No. 2735, Amended, 2-7-2017; Ord. No. 2841, Amended, 9-1-2020; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Historic Resources Advisory Board of the City of Lake Oswego consisting of seven regular members appointed for three-year terms.

2. Qualifications. No less than a majority of the members of the Historic Resources Advisory Board shall be residents of the City of Lake Oswego. Any member not residing within the City boundary shall reside within the City's Urban Services Boundary. Members must have knowledge, competence or interest in historic preservation. In making appointments to the Board, the City Council may take into consideration professional expertise in related fields of preservation architecture, archaeology, community history, building trades, real estate or related specialties. Nothing in this subsection shall be read to require the Council to appoint any particular person.

3. Meeting schedule and notice. In establishing the regular and special meeting schedule pursuant to LOC § 12.50.030(3), at least four regular meetings shall be held in a calendar year.

4. Duties. The Historic Resources Advisory Board shall:

a. Carry out the purpose section in LOC § 50.01.001.2.b and duties described in LOC §§ 50.06.009 and 50.07.004.4 and otherwise assist the City Council on historic preservation matters.

b. Support the enforcement of all state laws relating to historic preservation.

c. Adopt guidelines and materials to assist applicants in developing complete applications for development actions under LOC § 50.07.004.4.

d. Inform citizens and visitors to Lake Oswego of the community's history and prehistory; promote research into the community's history and prehistory; collect and make available materials on the preservation of landmarks; provide information on state and federal preservation programs; and document landmarks prior to their alteration, demolition, or relocation, and archive that documentation.

e. For purposes consistent with this section, recommend to the City Council that the City seek, accept and expend grant and gift funds, and assist owners of landmarks in securing funding from public and private entities for the preservation of their properties.

f. Advise the City Council or other City boards and commissions on local, state or federal laws and regulations relating to historic preservation.

g. Support local preservation groups.

h. Promote educational workshops.

i. Provide guidance on City signage and monument projects, and other similar programs.

j. Research and recommend property owner incentives to City Council to assist in continued preservation of historic resources.

§ 12.51.040 Library Advisory Board.

[Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2192, Amended, 6-1-1999; Ord. No. 2336, Amended, 11-5-2002; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Library Advisory Board of the City of Lake Oswego consisting of seven regular members appointed for three-year terms, plus two members who are in high school or less than 18 years old at the time of appointment who shall be appointed for one-year terms.

2. Qualifications. No less than a majority of the members of the Library Advisory Board shall be residents of the City of Lake Oswego. Any members not residing in the City shall reside within the Lake Oswego Library Service Area. The City Council shall endeavor to appoint at least one member who lives in an unincorporated part of the Library Service Area, in compliance with the Clackamas County Library District Advisory Committee requirements.

3. Duties. The Library Advisory Board shall:

a. Uphold the right of all citizens to full access to information by providing open access to Library resources and services in accordance with the Library Bill of Rights.

b. Advise, at the request of the Library Director, on written policies governing the operation, use and programs of the library, and review such policies on a regular basis.

c. Participate in long range planning for library services.

d. Advise the City Council and City staff on strategies to propose a Capital Improvement Plan (CIP) for adoption by the Council.

e. Make recommendations to the City Council with respect to services, facilities, and all other matters pertaining to the maintenance and improvement of the public library.

f. Submit an annual report to the City Council on the operation of the public library at the time of Council's annual meeting with the Advisory Board pursuant to LOC § 12.50.035(2).

g. Organize an annual fund-raising campaign to solicit contributions to the Library Endowment Fund.

§ 12.51.045 Natural Resources Advisory Board.

[Repealed by Ord. No. 2708, 2-16-2016]

§ 12.51.050 Transportation Advisory Board.

[Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2101, Amended, 8-1-1994; Ord. No. 2109, Amended, 12-20-1994; Ord. No. 2192, Amended, 6-1-1999; Ord. No. 2207, Amended, 7-20-1999; Ord. No. 2336, Amended, 11-5-2002; Ord. No. 2830, Amended, 10-1-2019; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Transportation Advisory Board (TAB) of the City of Lake Oswego consisting of seven regular members appointed for three-year terms, plus two members who are in high school or less than 18 years old at the time of appointment who shall be appointed for one-year terms.

2. Qualifications. No less than a majority of the members of the Transportation Advisory Board shall be residents of the City of Lake Oswego. Any members not residing within the City boundary shall reside within the City's Urban Services Boundary.

3. Duties. The Transportation Advisory Board shall:

a. Exercise the powers and duties as expressly set forth in LOC Chapter 32;

b. Advise on the implementation of the City's Transportation System Plan;

c. Review and make recommendations regarding transportation improvement projects for inclusion in the Capital Improvement Plan;

d. Monitor and evaluate the effectiveness of traffic demand management strategies and recommend actions for improvement;

e. Advise and make recommendations on rail transportation issues, including those involving the Willamette Shore Rail Line;

f. Advise as to the coordination of planning and programming of transportation projects and funding with other governmental agencies and private interests;

g. Advise and make recommendations to the City Council and City staff on transportation issues in general;

h. Perform such other duties as may be assigned by the City Council.

§ 12.51.055 Park and Recreation Advisory Board.

[Repealed by Ord. No. 2708, 2-16-2016]

§ 12.51.056 Parks, Recreation and Natural Resources Advisory Board.

[Ord. No. 2708, Added, 2-16-2016; amended 11-21-2023 by Ord. No. 2941]

1. Creation, membership, term. There is hereby created a Parks, Recreation and Natural Resources Advisory Board (PNAB) of the City of Lake Oswego consisting of nine regular members who shall be appointed for three-year terms, plus two members who are in high school or less than 18 years old at the time of appointment who shall be appointed for one-year terms.

2. Qualifications. No less than a majority of the members of the Parks, Recreation and Natural Resources Advisory Board shall be residents of the City of Lake Oswego. Any members not residing within the City boundary shall reside within the City's Urban Services Boundary. No fewer than two members shall have education or vocational experience in natural resources management, landscape planning and design, or park planning and management. Nothing in this subsection shall be read to require the Council to appoint any particular person. The City Council shall endeavor to ensure that membership is diverse in education, experience and interest so that all aspects of the Board's mission are adequately represented.

3. Mission. The mission of the Parks, Recreation and Natural Resources Board is to advise and assist the City Council and staff in the provision, operation, conservation and protection of the City's parks, open spaces, recreation facilities, community centers, programs and opportunities, natural resources and environmental quality for the health and well-being of the residents of Lake Oswego.

a. The Board will advise on the use, planning, acquisition, development, maintenance, and management of park lands and open spaces; and the policies and programs that meet community needs and preserve, restore and enhance natural areas including those that address surface water management, wildlife habitat, trees, tree groves, stream corridors, shorelines and ecologically distinctive natural areas.

4. Duties. The Parks, Recreation and Natural Resources Board shall:

a. Advise the City Council and City staff on strategies to:

i. Promote community awareness of parks, recreation opportunities, and natural resources.

ii. Coordinate with government entities and community organizations on issues related to park planning, use, programming, and natural resource protection.

iii. Monitor and communicate the needs of the public, as well as local, regional, and national trends in recreation and natural resource protection.

iv. Acquire land, including through easements and donations, and apply for land use approval to preserve and provide parks, open spaces, trails, bikeways, and natural resources.

v. Respond to actions potentially affecting parks, recreation facilities, recreation programs and natural resources.

vi. Engage in strategic planning to guide the development, use, programming, and policy of the City's parks, recreation and natural resources.

vii. Manage and maintain parks and recreation facilities.

viii. Regulate uses within facilities, by means of parks rules and regulations, as well as City and School Board joint facility use agreements.

ix. Propose a Capital Improvement Plan (CIP) for adoption by the Council.

b. Dedicate one or more meetings per year to a discussion of plans and policies to protect, restore, and enhance environmental quality within the City's Urban Service Boundary, including conservation of natural resources and preservation and enhancement of ecosystems, open space, and natural corridors.

c. Review the annual work plans of park friends groups.

d. Designate Lake Oswego Heritage Trees as provided in LOC § 55.06.030.

e. Serve as the Parks and Recreation Department's Bee City USA committee.

§ 12.51.060 Planning Commission.

[Ord. No. 2091, Enacted, 4-19-1994; Ord. No. 2316, Amended, 3-5-2002; Ord. No. 2336, Amended, 11-5-2002; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Planning Commission of the City of Lake Oswego consisting of seven members appointed for four-year terms.

2. Qualifications. No less than a majority of the members of the Planning Commission shall be residents of the City of Lake Oswego. Any members not residing within the City boundary shall reside within the City's Urban Services Boundary. No more than two members of the commission may engage principally in the buying, selling or developing of real estate for profit as individuals, or be members of any partnership, or officers or employees of any corporation, that engages principally in the buying, selling or developing of real estate for profit. No more than two members shall be engaged in the same kind of occupation, business, trade or profession. Nothing in this subsection shall be read to require the Council to appoint any particular person.

3. Duties. The Planning Commission shall exercise the powers and duties as set forth in State Law, the City Comprehensive Plan, the City Community Development Code (LOC Chapter 50), and other applicable City Codes.

4. Removal. Notwithstanding LOC § 12.50.015(8), a member of the Planning Commission may only be removed by the City Council, after hearing, for misconduct or nonperformance of duty.

§ 12.51.065 50+ Advisory Board.

[Ord. No. 2457, Added, 5-16-2006, effective 7-15-2006; Ord. No. 2555, Amended, 7-6-2010; Ord. No. 2660, Amended, 12-2-2014; amended 11-21-2023 by Ord. No. 2941]

1. Creation; Membership; Term. There is hereby created a 50+ Advisory Board of the City of Lake Oswego consisting of seven regular members appointed for three-year terms.

2. Qualifications. No less than a majority of the members of the 50+ Advisory Board shall be residents of the City of Lake Oswego. Any members not residing in the City shall reside within the City’s Urban Services Boundary.

3. Duties. The 50+ Advisory Board shall:

a. Advise the City Council as to the needs and interests of City residents who are 50 years of age and over.

b. Monitor trends in aging, research new programs and services for people 50 years of age and over and provide the resulting information to the City Council.

c. Make recommendations to the City Council relating to current and potential services, programs and facilities intended to enhance the quality of life for City residents who are 50 years of age and over.

d. Advise and make recommendations relating to actions of the City Council that may affect residents who are 50 years of age and over.

e. Advise the Adult Community Center Manager on policies and programs of the Adult Community Center when requested by the Manager.

§ 12.51.070 Sustainability Advisory Board.

[Ord. No. 2506, Added, 2-19-2008; Ord. No. 2660, Amended, 12-2-2014; amended 11-21-2023 by Ord. No. 2941]

1. Definition. "Sustainability" is defined as meeting the vital human needs of the present without compromising the ability to meet future needs.

2. Creation; membership; term. There is hereby created a Sustainability Advisory Board of the City of Lake Oswego consisting of seven regular members appointed for three-year terms, plus two members who are in high school or less than 18 years old at the time of appointment who shall be appointed for one-year terms.

3. Qualifications. No less than a majority of the members of the Sustainability Advisory Board shall be residents of the City of Lake Oswego. Any members not residing within the City boundary shall reside within the City's Urban Services Boundary or own a business located within the City or be employed full-time within the City. Appointments will endeavor to include representatives of diverse neighborhoods, local businesses, educational institutions, social service providers, and professionals in sustainability-related professions, such energy, transportation, development, and agriculture.

4. Mission and duties. The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of-life sustainability of our community. The Sustainability Advisory Board is guided by the goals of the Sustainability and Climate Action Plan for Lake Oswego. The Sustainability Advisory Board shall:

a. Advise and assist the City Council in efforts to make City operations more sustainable.

b. Advise in the development of plans and policies to enhance the sustainability of the City as a whole.

c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable.

§ 12.51.075 Tourism Advisory Committee.

[Ord. No. 2715, Added, 6-7-2016; repealed 11-21-2023 by Ord. No. 2941]

§ 12.51.080 Diversity, Equity and Inclusion Advisory Board.

[Ord. No. 2868, Added, 4-6-2021; amended 11-21-2023 by Ord. No. 2941]

1. Creation; membership; term. There is hereby created a Diversity, Equity and Inclusion Advisory Board (DEI Advisory Board) of the City of Lake Oswego consisting of seven regular members who shall be appointed for three-year terms, plus two members who are in high school or less than 18 years old at the time of appointment who shall be appointed for one-year terms.

2. Qualifications. Any interested person may be appointed to the Diversity, Equity and Inclusion Advisory Board. No less than a majority of the members of the Advisory Board shall be residents of the City of Lake Oswego. Any members not residing within the City boundary shall reside within the City's Urban Services Boundary, or own a business located within the City, or be employed full-time within the City. Members must have knowledge, competence or interest in the Advisory Board's mission and duties to promote diversity, equity and inclusion. Appointments will endeavor to include representatives of diverse backgrounds.

3. Mission and duties. The Diversity, Equity and Inclusion Advisory Board shall:

a. Advise City Council about ways to increase engagement in diverse communities.

b. Collaborate with the community, Council and staff to implement the DEI Task Force's recommendations and create long-term diversity, equity, and inclusion goals.

c. Advise the Public Information Office and Communications Team on methods of inclusive outreach and communicating to diverse groups.

d. Promote the City's efforts to engage diverse populations within the boards and commissions, neighborhood associations and other civic volunteer structures.

4. Members' duties. Members of the Advisory Board shall, in addition to their Commission duties, be available to participate as voting members of interview panels for boards and commissions recruitments.