The city desires to adopt procedures relative to the fiscal affairs of the new city and to provide for the payment of its debts as they come due. The city therefore determines to adopt the ordinance codified in this chapter.
(Code 1980, § 3.12.010; Ord. No. 6, § 1, 1977)
The provisions of this chapter recognize that the general claim procedures applicable to local public agencies, including this city, are governed by the provisions of Government Code § 900 et seq. and this chapter.
(Code 1980, § 3.12.020; Ord. No. 6, § 2, 1977; Ord. No. 870 (Recodification), 2014)
Pursuant to the authority contained in Government Code § 935, the following claims procedures are established for those claims against the city for money or damages not now governed by state or local laws:
A. 
Employee claims. Notwithstanding the exceptions contained in Government Code § 905, all claims by public officers or employees for fees, salaries, wages, overtime pay, holiday pay, compensating time off, vacation pay, sick leave pay, and any other expenses or allowances claimed due from the city, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Government Code §§ 910—915.2. Such claims shall further be subject to the provisions of Government Code § 945.4 relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the city council.
B. 
Contract and other claims. In addition to the requirements of subsection A of this section, and notwithstanding the exemptions set forth in Government Code § 905, all claims against the city for damages or money, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Government Code §§ 910—915.2. Such claims shall further be subject to the provisions of Government Code § 945.4 relating to the prohibition of suits in the absence of the presentation of written claims which have been acted upon by the city council.
(Code 1980, § 3.12.030; Ord. No. 6, § 3, 1977; Ord. No. 870 (Recodification), 2014)
All claims or demand against the city shall be filed with the city clerk and shall be presented by the city clerk to the city council at the next regular meeting thereof for approval or rejection, whether in whole or in part, if such presentation is required by law.
(Code 1980, § 3.12.040; Ord. No. 6, § 4, 1977; Ord. No. 870 (Recodification), 2014)
All claims filed with the city clerk, which claims are covered by insurance, shall be forwarded by the city clerk after action thereon by the city council to the appropriate insurance carrier for handling and further processing.
(Code 1980, § 3.12.050; Ord. No. 6, § 5, 1977; Ord. No. 870 (Recodification), 2014)
A. 
All demands, invoices, or claims for purchases, supplies, or services included within budgetary appropriations shall be presented in writing to the director of finance. All such demands, invoices or claims shall be fully itemized and verified as just and correct by the claimant or his or her authorized agent.
B. 
Each demand shall bear the number of the purchase order issued for the materials or services rendered.
C. 
Such demands, invoices, or claims shall be audited by the director of finance, who shall prepare a register of audited demands. The affidavit of the director of finance shall be attached to such register, certifying to the accuracy of the register.
D. 
Such demands, invoices, or claims shall be approved by the city manager and finance committee consisting of two designated members of the city council.
E. 
All claims approved shall be paid by checks drawn upon the city treasurer signed by the person designated by resolution of the city council.
(Code 1980, § 3.12.060; Ord. No. 6, § 6, 1977; Ord. No. 870 (Recodification), 2014)