The city desires to adopt procedures relative to the fiscal
affairs of the new city and to provide for the payment of its debts
as they come due. The city therefore determines to adopt the ordinance
codified in this chapter.
(Code 1980, § 3.12.010; Ord. No. 6, § 1, 1977)
The provisions of this chapter recognize that the general claim
procedures applicable to local public agencies, including this city,
are governed by the provisions of
Government Code § 900
et seq. and this chapter.
(Code 1980, § 3.12.020; Ord. No. 6, § 2, 1977; Ord. No. 870 (Recodification), 2014)
Pursuant to the authority contained in
Government Code § 935,
the following claims procedures are established for those claims against
the city for money or damages not now governed by state or local laws:
A. Employee
claims. Notwithstanding the exceptions contained in
Government Code
§ 905, all claims by public officers or employees for fees,
salaries, wages, overtime pay, holiday pay, compensating time off,
vacation pay, sick leave pay, and any other expenses or allowances
claimed due from the city, when a procedure for processing such claims
is not otherwise provided by state or local laws, shall be presented
within the time limitations and in the manner prescribed by Government
Code §§ 910—915.2. Such claims shall further
be subject to the provisions of
Government Code § 945.4
relating to the prohibition of suits in the absence of the presentation
of claims and action thereon by the city council.
B. Contract and other claims. In addition to the requirements of subsection
A of this section, and notwithstanding the exemptions set forth in
Government Code § 905, all claims against the city for damages or money, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by
Government Code §§ 910—915.2. Such claims shall further be subject to the provisions of
Government Code § 945.4 relating to the prohibition of suits in the absence of the presentation of written claims which have been acted upon by the city council.
(Code 1980, § 3.12.030; Ord. No. 6, § 3, 1977; Ord. No. 870 (Recodification), 2014)
All claims or demand against the city shall be filed with the
city clerk and shall be presented by the city clerk to the city council
at the next regular meeting thereof for approval or rejection, whether
in whole or in part, if such presentation is required by law.
(Code 1980, § 3.12.040; Ord. No. 6, § 4, 1977; Ord. No. 870 (Recodification), 2014)
All claims filed with the city clerk, which claims are covered
by insurance, shall be forwarded by the city clerk after action thereon
by the city council to the appropriate insurance carrier for handling
and further processing.
(Code 1980, § 3.12.050; Ord. No. 6, § 5, 1977; Ord. No. 870 (Recodification), 2014)
A. All
demands, invoices, or claims for purchases, supplies, or services
included within budgetary appropriations shall be presented in writing
to the director of finance. All such demands, invoices or claims shall
be fully itemized and verified as just and correct by the claimant
or his or her authorized agent.
B. Each
demand shall bear the number of the purchase order issued for the
materials or services rendered.
C. Such
demands, invoices, or claims shall be audited by the director of finance,
who shall prepare a register of audited demands. The affidavit of
the director of finance shall be attached to such register, certifying
to the accuracy of the register.
D. Such
demands, invoices, or claims shall be approved by the city manager
and finance committee consisting of two designated members of the
city council.
E. All
claims approved shall be paid by checks drawn upon the city treasurer
signed by the person designated by resolution of the city council.
(Code 1980, § 3.12.060; Ord. No. 6, § 6, 1977; Ord. No. 870 (Recodification), 2014)