Except as otherwise provided in this chapter, where the cost
of services or supplies required by the City exceeds $100,000.00,
the City Clerk shall call for bids by advertising at least once in
a newspaper of general circulation within the City not less than 10
calendar days prior to the date set for receiving said bids.
(Prior code § 3-107; Ord. 2015-01-27-1501-01 C.S. § 5; Ord. 2021-11-02-1502 C.S § 4)
When the City deems it to be advisable, each bidder shall be
required to submit as security with the bid, a bid bond, cash or other
acceptable financial instrument in favor of and payable at sight to
the City, in an amount determined by the City, but not to exceed 10
percent of the aggregate amount of the bid. If the bidder to whom
the contract is awarded shall, for 30 days after receipt of such award,
fail or neglect to enter into the contract and file any required performance
bond and/or labor and material bond, the bid security shall be forfeited
and the City Finance Director shall draw the money due on such bid
security and pay the same, or any cash deposited, into the City Treasury.
The bid security shall not be returned to the defaulting bidder in
such case unless the City Council approves the return thereof in whole
or in part. Upon good cause being shown, the City may extend the time
for the bidder to enter the contract for a period not to exceed an
additional 60 calendar days.
(Prior code § 3-108)
No person, firm, or corporation shall be allowed to make or
file or be interested in more than one bid for the same supplies,
services or both; provided, however, that subcontract bids to the
principal bidders are excluded from the requirements of this section.
(Prior code § 3-109)
All bids shall be made upon forms prepared by the City and furnished
upon application. All bids shall be clearly and distinctly written
and if any erasure or interlineation occurs therein, said erasure
or interlineation must be initialed by the person authorized to prepare
and execute the bid before the bid is filed with the City Clerk.
(Prior code § 3-110)
Any bid may be withdrawn at any time prior to the time fixed
in the public notice for opening of bids by written request for withdrawal
of the bid filed with the City Clerk. The request shall be executed
by the bidder or a duly authorized representative. The withdrawal
of bid does not prejudice the right of the bidder to file a new bid.
Whether or not bids are opened exactly at the time fixed in the public
notice for the opening of bids, a bid will not be received after that
time, nor may any bid be withdrawn after the time fixed in the notice
for the opening of bids.
(Prior code § 3-111)
All bid securities or bid bonds shall be returned to the unsuccessful
bidders after award of the contract to the successful bidder. The
bid security or bid bond of the successful bidder shall be returned
after execution of the contract and deposit of any required performance
bond and/or labor and materials bond.
(Prior code § 3-114)