South Fayette Township is fortunate to have volunteers to coordinate
sports programs for the benefit of Township residents and citizens-at-large
on Township-owned property and facilities. The South Fayette Athletic
Association (the "SFAA"), though acting as an independent organization/s
from the Township, shall remain accountable and responsible to the
Township while using Township parks, fields and facilities, and their
services must be consistent and in compliance with the Township's
policies, ordinances and good business practices as well as those
federal and state regulations which are imposed not only upon SFAA
members, but upon the Township. It is further recognized that this
chapter governs the activities of the members of the SFAA, but also
any affiliated organizations, such as traveling teams, all-star teams,
etc. It is further recognized that the interaction between SFAA and
the Township shall be through the Township Parks and Recreation and
Public Works Departments, the Parks and Recreation Board and the South
Fayette Township Board of Commissioners in resolving and addressing
issues. The Township reserves the right to revoke park facility privileges
from any SFAA organization or person affiliated with SFAA organizations.
SFAA members shall provide all labor and materials for providing
their service or activity set forth below. The service or activity
required and SFAA's extent of responsibility is as follows:
A. SFAA members will work with the Township to accommodate and schedule
field use and use of facilities on Township property. It is recognized
that the fields and all permanent facilities and fixtures, no matter
who built or installed the same, are Township property. It is also
recognized that all field use and schedules are ultimately approved
and determined by a Parks and Recreation Director or assignee.
B. SFAA members may use Township property such as fields, lights, concession
stands, and storage facilities at no cost.
C. SFAA members may use park pavilions, if available for organizational
meetings, but must reserve facilities through the Parks and Recreations
Department no more than 30 days in advance, and the fee may be waived
at the Township's discretion.
D. SFAA members may use fields and park facilities assigned to them
by the Parks and Recreation Director on a nonexclusive basis to conduct
its program. The Township may assign other organizations and programs
for the use of the same fields and park facilities based on the scheduling
adopted by the Parks and Recreation Director.
E. SFAA members are to provide the necessary supplies and equipment
(bases, goals, pads, uniforms, etc.) to perform specific services.
Such supplies and equipment shall be considered part of the organization's
overhead costs and are not reimbursable by the Township, unless otherwise
approved by the Township.
F. SFAA members may utilize advertising space available around fields
for organizational advertising or third-party advertising and to retain
proceeds from said advertising as part of its fundraising activities
with Township permission.
G. The Township reserves the right, at any time, to request SFAA members
to submit an audit of the organization's financial records, to
ensure proper usage of funds and to confirm good financial standing.
H. The Township, at any time, reserves the right to ban any person from
participating in any SFAA-affiliated organization for any reason the
Township feels is viable.
The Township and Parks and Recreation Department shall have
the final and ultimate control and authority over the scheduling of
use of the Township's fields and facilities, including the resolution
of any conflicts or disputes arising therefrom. No activities will
be allowed to make use of the Township's fields and facilities
until a schedule has been approved by the Parks and Recreation Department.
Other requirements concerning scheduling are as follows:
A. A proposed schedule from SFAA members must be submitted prior to
their first practice or game and no later than March 31 for spring
seasons, May 31 for summer seasons and August 31 for fall seasons.
Schedules cannot include cannot be exclusive use.
B. The SFAA members are to make application for field use to the Parks
and Recreation Director, through the Director's preferred method,
and must include:
(4) Distinction between games and practices usage.
C. SFAA members will provide updates or changes to the schedule to the
Parks and Recreation Department. SFAA members may only use fields
during scheduled times; use of fields without prescheduled dates is
not permissible.
D. The SFAA members will coordinate the use of the fields and facilities
by their own individual teams.
E. No organization to whom a field or facility has been assigned may
allow another group or organization to use the fields or facilities
assigned to it without the consent of the Parks and Recreation Department.
No organization shall charge a fee to allow another group or organization
to use the fields or facilities in its place or allow a commercial
business to use the fields or facilities to provide an activity not
coordinated by the organization.
The Township shall be responsible with providing the following:
A. Provide fields at no cost to the SFAA members.
B. Provide general maintenance as set forth above.
C. Pay for utility bills, including electricity, water, natural gas,
waste removal and sewer.
D. Promote registration information on the Township website and social
media.
E. Enforce park rules and ordinances.
F. Improve fields and park amenities, where needed.
G. Provide liability coverage for public use of parks and facilities.