This chapter applies to all City boards, commissions, and committees
unless mandated otherwise by State statute or City ordinance, including,
but not limited to, the following boards, commissions and committees:
A. Budget
Committee (ORS 294.336 and MMC 2.14, exclusive from monthly meetings);
B. Center/Community
Advisory Board (MMC 2.20 and IGA);
C. Citizens
Utility Advisory Board (MMC 2.11);
D. Library
Board (ORS 357.400 to 357.621 and MMC 2.28);
E. Park
and Recreation Board (MMC 2.12);
F. Planning
Commission (ORS 227.010—227.030 and MMC 2.16);
G. Public
Safety Advisory Committee (MMC 2.24); and
H. Milwaukie
Arts Committee (MMC 2.17).
(Ord. 1793 § 3, 1996; Ord. 1869 § 2, 2000; Ord. 1908 § 1, 2002; Ord. 1917 § 2 (Exh. A), 2003; Ord. 1923 § 3, 2003; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1979 § 1, 2008; Ord. 1995 § 2, 2009; Ord. 2042 § 1, 2011; Ord. 2235 § 2, 2023)
"Board"
means a public body created by ordinance or resolution which
acts in an advisory capacity to the Council in all matters set forth
by the enactment establishing the board.
"Commission"
means a public body created by ordinance or resolution which
acts as a decision-making body on behalf of the City Council in all
matters set forth by the enactment establishing the commission.
"Committee"
means a public body other than a board or commission. Each
committee has the authority and responsibility established for it
by this code and by State law as applicable.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004)
A. Any
individual or group is encouraged to submit names for consideration
to boards, commissions and committees.
B. An appointment
to a board, commission or committee must comply with any ordinances,
bylaws, Charter provisions, or state or federal laws concerning the
board, commission, or committee. If this chapter is inconsistent with
any chapter relating to a specific board, commission, or committee,
the specific chapter controls.
C. To become
more familiar with an applicant's qualifications, the Council may
interview the applicant for a vacancy.
D. The
Council will consider all guidelines in this chapter when considering
reappointment to a board, commission, or committee, together with
the type of service the individual has already given to the board,
commission, or committee and the applicant's stated willingness to
continue. No person may serve more than:
1. Two
successive terms on the Budget Committee or Planning Commission unless
there is an interval of at least one term before the reappointment.
2. Three
successive terms on any other board, commission, or committee unless
there is an interval of at least one term before the reappointment.
E. The
Council may consider residents outside the City. The Council is not
required to appoint a resident outside the City.
F. The
Council may not appoint someone to a position on any board, commission,
or committee if a conflict of interest may result as set forth in
state law.
G. The
Mayor appoints board, commission, and committee vacancies with the
consent of Council. An appointment may not exceed four years and expires
on June 30 unless mandated by state statute or by the City ordinance
that established the board, commission, or committee. All board, commission,
and committee members serve without compensation.
H. It is
the policy of the City Council to ensure opportunities for resident
participation and diversity of perspective and opinion on City boards,
commissions and committees, and therefore the Council should generally
limit persons to serving on only one board, commission or committee
at a time. However, the Council may appoint a person to a second position
if the person has special expertise or satisfies any other criterion
relevant to that particular appointment.
(Ord. 1793 § 3, 1996; Ord. 1810 § 1, 1996; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1995 § 3, 2009; Ord. 2032 § 1, 2011; Ord. 2037 § 1, 2011; Ord. 2143 § 1, 2017; Ord. 2213 § 1, 2022)
Members of a board, committee, or commission serve at the pleasure
of the governing body.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004)
A. Bylaws
The Council shall adopt bylaws for each board, commission, and
committee's meetings and the performance of its duties. These bylaws
shall be reviewed and updated annually by each board, commission,
or committee. Bylaws and bylaw revisions shall be reviewed and accepted
by Council and approved by Council resolution.
B. Annual
Work Plan
Each board, commission, and committee shall prepare an annual
work plan which will have elements of the City vision and City Council
goals. These work plans shall be discussed with and approved by the
City Council in a joint work session.
C. Staff
Support
The City will provide for necessary staff support for the board,
commission, or committee including postage, meeting place, administrative
support service, and new member orientation and training.
D. Meetings
Each board, commission, or committee should meet at least once
each month or as needed to conduct its business and shall meet on
the call of the chairperson or on call by a majority of its members.
All meetings shall be subject to the requirements of Oregon Revised
Statutes 192.610 to 192.690 (Open Meetings Law). A majority of the
voting members shall constitute a quorum for the conduct of business
and concurrence of a majority of those members present shall be required
to decide any matter. These meetings shall be an opportunity for public
involvement in the discussion of issues relating to that particular
board, commission, or committee.
E. Authority
to Bind
Neither a board, commission, nor committee, as a whole, or any
member or members individually or collectively, shall exercise authority
to bind the City, its officers or agents to financial commitment or
obligations. Any funding for projects must be budgeted by the Council,
and authorized expenditures presented to the staff for payment. The
City may enter into agreements with other public agencies, associations,
and individuals for services which will assist the board, commission,
or committee in carrying out elements of its work plan.
F. Annual
Reports and Minutes
Each board, commission, or committee shall report on its activities
in a work session with the City Council at least annually. The written
minutes for each board, commission, or committee shall be made available
to Council for information.
G. Ethics
Law
Board, commission, and committee members appointed by the Mayor
with the consent of Council are considered "public officials." As
such, they are expected to abide by the Oregon Government Ethics Law
of the State of Oregon (ORS 244.010 to 244.400).
H. Boards,
commissions, and committees may be asked to provide comments to other
advisory bodies and staff when matters under consideration relate
to their functional area of expertise.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1995 § 4, 2009)