This chapter applies to all City boards, commissions, and committees unless mandated otherwise by State statute or City ordinance, including, but not limited to, the following boards, commissions and committees:
A. 
Budget Committee (ORS 294.336 and MMC 2.14, exclusive from monthly meetings);
B. 
Center/Community Advisory Board (MMC 2.20 and IGA);
C. 
Citizens Utility Advisory Board (MMC 2.11);
D. 
Library Board (ORS 357.400 to 357.621 and MMC 2.28);
E. 
Park and Recreation Board (MMC 2.12);
F. 
Planning Commission (ORS 227.010—227.030 and MMC 2.16);
G. 
Public Safety Advisory Committee (MMC 2.24); and
H. 
Milwaukie Arts Committee (MMC 2.17).
(Ord. 1793 § 3, 1996; Ord. 1869 § 2, 2000; Ord. 1908 § 1, 2002; Ord. 1917 § 2 (Exh. A), 2003; Ord. 1923 § 3, 2003; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1979 § 1, 2008; Ord. 1995 § 2, 2009; Ord. 2042 § 1, 2011; Ord. 2235 § 2, 2023)
"Board"
means a public body created by ordinance or resolution which acts in an advisory capacity to the Council in all matters set forth by the enactment establishing the board.
"Commission"
means a public body created by ordinance or resolution which acts as a decision-making body on behalf of the City Council in all matters set forth by the enactment establishing the commission.
"Committee"
means a public body other than a board or commission. Each committee has the authority and responsibility established for it by this code and by State law as applicable.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004)
A. 
Any individual or group is encouraged to submit names for consideration to boards, commissions and committees.
B. 
An appointment to a board, commission or committee must comply with any ordinances, bylaws, Charter provisions, or state or federal laws concerning the board, commission, or committee. If this chapter is inconsistent with any chapter relating to a specific board, commission, or committee, the specific chapter controls.
C. 
To become more familiar with an applicant's qualifications, the Council may interview the applicant for a vacancy.
D. 
The Council will consider all guidelines in this chapter when considering reappointment to a board, commission, or committee, together with the type of service the individual has already given to the board, commission, or committee and the applicant's stated willingness to continue. No person may serve more than:
1. 
Two successive terms on the Budget Committee or Planning Commission unless there is an interval of at least one term before the reappointment.
2. 
Three successive terms on any other board, commission, or committee unless there is an interval of at least one term before the reappointment.
E. 
The Council may consider residents outside the City. The Council is not required to appoint a resident outside the City.
F. 
The Council may not appoint someone to a position on any board, commission, or committee if a conflict of interest may result as set forth in state law.
G. 
The Mayor appoints board, commission, and committee vacancies with the consent of Council. An appointment may not exceed four years and expires on June 30 unless mandated by state statute or by the City ordinance that established the board, commission, or committee. All board, commission, and committee members serve without compensation.
H. 
It is the policy of the City Council to ensure opportunities for resident participation and diversity of perspective and opinion on City boards, commissions and committees, and therefore the Council should generally limit persons to serving on only one board, commission or committee at a time. However, the Council may appoint a person to a second position if the person has special expertise or satisfies any other criterion relevant to that particular appointment.
(Ord. 1793 § 3, 1996; Ord. 1810 § 1, 1996; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1995 § 3, 2009; Ord. 2032 § 1, 2011; Ord. 2037 § 1, 2011; Ord. 2143 § 1, 2017; Ord. 2213 § 1, 2022)
Members of a board, committee, or commission serve at the pleasure of the governing body.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004)
A. 
Bylaws
The Council shall adopt bylaws for each board, commission, and committee's meetings and the performance of its duties. These bylaws shall be reviewed and updated annually by each board, commission, or committee. Bylaws and bylaw revisions shall be reviewed and accepted by Council and approved by Council resolution.
B. 
Annual Work Plan
Each board, commission, and committee shall prepare an annual work plan which will have elements of the City vision and City Council goals. These work plans shall be discussed with and approved by the City Council in a joint work session.
C. 
Staff Support
The City will provide for necessary staff support for the board, commission, or committee including postage, meeting place, administrative support service, and new member orientation and training.
D. 
Meetings
Each board, commission, or committee should meet at least once each month or as needed to conduct its business and shall meet on the call of the chairperson or on call by a majority of its members. All meetings shall be subject to the requirements of Oregon Revised Statutes 192.610 to 192.690 (Open Meetings Law). A majority of the voting members shall constitute a quorum for the conduct of business and concurrence of a majority of those members present shall be required to decide any matter. These meetings shall be an opportunity for public involvement in the discussion of issues relating to that particular board, commission, or committee.
E. 
Authority to Bind
Neither a board, commission, nor committee, as a whole, or any member or members individually or collectively, shall exercise authority to bind the City, its officers or agents to financial commitment or obligations. Any funding for projects must be budgeted by the Council, and authorized expenditures presented to the staff for payment. The City may enter into agreements with other public agencies, associations, and individuals for services which will assist the board, commission, or committee in carrying out elements of its work plan.
F. 
Annual Reports and Minutes
Each board, commission, or committee shall report on its activities in a work session with the City Council at least annually. The written minutes for each board, commission, or committee shall be made available to Council for information.
G. 
Ethics Law
Board, commission, and committee members appointed by the Mayor with the consent of Council are considered "public officials." As such, they are expected to abide by the Oregon Government Ethics Law of the State of Oregon (ORS 244.010 to 244.400).
H. 
Boards, commissions, and committees may be asked to provide comments to other advisory bodies and staff when matters under consideration relate to their functional area of expertise.
(Ord. 1793 § 3, 1996; Ord. 1936 § 1 (Exh. 1), 2004; Ord. 1995 § 4, 2009)