Unless the contrary is stated or clearly appears from the context,
the following definitions will govern the construction of the words
and phrases used in this chapter:
"Electronic document"
means all records retained by the city in its regular course
of business that are specifically designated by the city council,
city manager, city clerk, or city attorney as being eligible for execution
via an electronic signature. Such designation must be set forth in
the body of a record and substantially read as follows: "This document
may be executed with electronic signatures in accordance with Government
Code Section 16.5. Such electronic signatures will be treated in all
respects as having the same effect as an original signature."
"Electronic signature"
means an electronic symbol or process attached to or logically
associated with an electronic document and executed or adopted by
a person with the intent to sign the electronic document. For purposes
of these standards, a "digital signature" as defined in Government
Code Section 16.5 is a type of electronic signature.
"Message"
means a digital representation of information intended to
serve as a written communication provided to the city by a public
entity or private entity.
"Person"
means a human being or any organization capable of signing
a document, either legally or as a matter of fact.
"Signer"
means the person who signs a digitally signed communication
with the use of an acceptable technology to uniquely link the message
with the person sending it.
"Technology"
means the computer hardware and/or software-based method
or process used to create digital signatures.
(Ord. 2201 § 2, 2021)
The city clerk, or designee, may utilize this chapter when processing
all city documents including, without limitation, ordinances, resolutions,
and agreements.
(Ord. 2201 § 2, 2021)
For any electronic document consisting of an agreement with
the city, in which a signature is required or used, the city may authorize
the use of an electronic signature by any party, so long as the electronic
transaction complies with the requirements of
Civil Code Sections
1633.1, et seq.
(Ord. 2201 § 2, 2021)