This chapter is enacted to establish qualifications for members of designated city commissions, boards and committees, the terms of offices of such members, the manner of their appointment and removal and to provide for the organization, duties and responsibilities of such commissions, boards and committees. Wherever in this chapter the word "commission" is used, it shall be understood that the meaning is intended to extend to committees and boards as well as to commissions.
(Ord. 903 § 1, December 5, 1977)
Except as hereinafter provided, members of the commissions, boards and committees listed in this chapter shall be residents residing within the City limits of Mill Valley. Certain seats specifically designated in this chapter may be filled by persons who reside outside of the City limits, but within the boundaries of the Mill Valley Elementary School District.
(Ord. 1084 § 1, January 17, 1989; Ord. 1198 § 1, March 1, 2004; Ord. 1336 § 2, October 3, 2022)
Except for the Board of Appeals, the terms of office shall be for three years. Persons may not serve more than two consecutive full terms on any one commission, committee or board. Terms shall expire on the last day of February of the year of expiration. Appointments to the Board of Appeals shall be for indefinite terms.
(Ord. 903 § 1, December 5, 1977; Ord. 1025 § 1, April 2, 1984; Ord. 1142 § 2, April 1, 1996)
The City Council shall encourage applications from all interested and qualified persons by causing notice to be placed in local newspapers when vacancies occur and to take any other necessary actions. Qualified persons shall be appointed or removed by a majority vote of all members of the City Council. Members shall serve without compensation. Removal from office may be with or without cause. Any member of a Commission who is absent without an excuse from three consecutive meetings shall forfeit membership on said body. A majority of the members of any commission may vote to excuse an absence of a member.
(Ord. 1084 § 2, January 17, 1989)
A. 
Elections of a chairperson, vice-chairperson and other officers as deemed necessary shall be held by each commission at the first regular meeting in March.
B. 
Each commission shall have the power to adopt rules and regulations for the proper conduct of its business. Such rules and regulations shall be submitted to the City Council for approval.
C. 
Meetings shall be held at least once a month, except the Library Board of Trustees, which shall meet every other month, or as needed. Additional meetings may be held as deemed necessary. The Board of Appeals shall meet only when there is an appeal.
D. 
All meetings shall be adequately noticed to the public and the press and shall be open to the public. A record of all proceedings shall be kept and filed with the City Clerk.
E. 
A majority of commission members shall constitute a quorum.
(Ord. 903 § 1, December 5, 1977; Ord. 1198 § 3, March 1, 2004)
This section applies to all commissions. Specific duties and responsibilities for each commission are found in Sections 2.08.080, 2.08.090, 2.08.100, 2.08.120, 2.08.130, 2.08.140, and 2.08.150.
A. 
Commissions may make recommendations to the City Council on the annual operating budget and the capital improvement budget regarding each commission's respective area of concern.
B. 
Commissions may solicit or receive in the name of the City any gifts or bequests of money or other personal property or any donation to be applied, principal or income, for City use. Such funds shall be reported to the City Council for official acceptance and deposited with the City Treasurer. The disbursement of such funds shall be in accordance with City Council approved procedure.
C. 
All commission reports and studies must first be approved by official action of the commission in session before being presented to the City Council as a recommendation. No commission member shall make an individual report or recommendation in the name of the commission unless so instructed by commission action at an official session.
D. 
Nothing contained in this section shall be construed as restricting or curtailing any of the powers of the City Council of Mill Valley in its supervision and authority over property owned by the City of Mill Valley.
(Ord. 903 § 1, December 5, 1977; Ord. 933 § 1, November 20, 1978)
A. 
Establishment. The Arts Commission shall consist of seven members who are knowledgeable in the visual or performing arts. At least five members shall be residents of the City. Two members may be persons residing outside of the City, but within the boundaries of the Mill Valley Elementary School District.
B. 
Duties and Responsibilities.
1. 
The Arts Commission shall have the power and it shall be the duty of such commission to enhance the cultural life of the community by promoting and fostering the visual and performing arts in Mill Valley and by encouraging the efforts of local artists. These duties may include, but are not limited to:
a. 
Promoting or sponsoring exhibits, and theater and music performances within the City of Mill Valley.
b. 
Making art more visible in the community, primarily by holding events of a temporary nature in public areas.
c. 
Coordinating the joint sponsorship of art events with other organizations.
d. 
Promoting arts awareness in Mill Valley through interacting with local newspapers, cable TV, and radio.
e. 
Cataloging art owned by the City and recommending maintenance and disposition of same.
f. 
Sponsoring exhibits by local artists in the City Council Chambers and the Mill Valley Community Center.
g. 
Creating a public arts program including the temporary and permanent installation of art works on public and private property.
h. 
Implementing General Plan goals and programs as directed by City Council.
2. 
The Arts Commission shall have the power and it shall be the duty of such Commission to review, study, and make recommendations to the City Manager and the City Council on:
a. 
The request of any organization or group interested in artistic displays in any buildings, parks, or other City facilities.
b. 
Promoting visual and performing arts in public places in conjunction with the Parks and Recreation Commission whenever possible.
c. 
Establishing systems for charging fees and accepting donations, and soliciting funds for Arts Commission projects with Council approval. Such funds to be deposited with City of Mill Valley Finance Department and allocated for Commission use.
d. 
Implementing General Plan goals and programs as directed by City Council.
3. 
The Arts Commission shall have the power to appoint committees to work under the direction of such Commission to serve as study groups, judges, consultants or other purposes as may be deemed necessary by such Commission.
(Ord. 903 § 1, December 5, 1977; Ord. 1044 § 1, December 2, 1985; Ord. 1084 § 3, January 17, 1989; Ord. 1127, December 20, 1993; Ord. 1142 § 3, April 1, 1996; Ord. 1263, February 3, 2014; Ord. 1306 § 2, January 24, 2019; Ord. 1319 § 1, August 3, 2020; Ord. 1336 § 3, October 3, 2022)
A. 
Establishment. The Board shall consist of three members appointed by the City Council. One member of the Board shall be a licensed contractor, one shall be a licensed architect and one shall be a person with a disability.
B. 
Duties and Responsibilities. It shall be the duty and responsibility of the Board of Appeals to determine the suitability of alternate materials and methods of construction, provide for interpretations of the provisions of Title 14 of this Code, and act as the Handicapped Access Appeals Board referred to in Title 24 of the California Government Code. The Building Official shall be an ex-officio member and shall act as Secretary of the Board. This Board shall adopt reasonable rules and regulations for conducting its investigations and shall render all decisions and findings in writing to the Building Official with a copy to the appellant. These duties shall be subject to all provisions of the latest construction codes adopted by the City of Mill Valley.
(Ord. 903 § 1, December 5, 1977; Ord. 1025 § 2, April 2, 1984; Ord. 1044 § 1, December 2, 1985; Ord. 1123 § 2, August 2, 1993)
A. 
Establishment. A public library is established by the City of Mill Valley in accordance with Chapter 3, Division 20, Part 4 of the California Education Code. The library shall be managed by a Board of Library Trustees which shall consist of five members. At least four members shall be residents of the City. One member may reside outside the City, but within the boundaries of the Mill Valley Elementary School District.
B. 
Duties and Responsibilities. The Board of Library Trustees shall have the power and it shall be the duty of such board to:
1. 
Oversee and advise the librarian on all matters relating to the library;
2. 
Set policy on all matters pertaining to the use of the library building and the use of all library materials and equipment contained therein;
3. 
Set policy on all matters pertaining to the selection and purchase of library books and materials;
4. 
Advise and make recommendations regarding additions or structural changes to the library building and equipment;
5. 
Review and make recommendations on the annual budget before its presentation to the City Council;
6. 
Assist the librarian and the City Council in negotiating contractual arrangements with other library jurisdictions;
7. 
Serve as the library's representative at state or national meetings of library trustees;
8. 
Act on any suggestions coming from the citizens of Mill Valley concerning the operation of the library.
(Ord. 138, October 13, 1908; Ord. 903 § 1, December 5, 1977; Ord. 1084 § 4, January 17, 1989)
A. 
Establishment. The Commission shall consist of five members, at least four of whom shall be residents of the City of Mill Valley. One member may be a person residing outside of the City, but within the boundaries of the Mill Valley Elementary School District.
B. 
Duties and Responsibilities.
1. 
The Parks and Recreation Commission shall have the power, and it shall be the duty of such commission, to make recommendations to and advise the City Council in all matters of policy pertaining to the creation, operation, maintenance, management and control of all parks, playgrounds, municipal clubhouse and golf course, as well as community recreation programs and activities. The Parks and Recreation Commission shall give priority to the development of coordination of programs wherever possible to facilitate meeting the needs of those deprived because of economics, education, physical disability, race, religion, color, ancestry, age, sex, sexual orientation, place of birth, and any other forms of discrimination adversely affecting the community.
2. 
The Parks and Recreation Commission shall have the power and it shall be the duty of such commission to recommend to the City Council rules governing the use of all parks, recreational equipment and facilities, and fees to be charged for such use where necessary and advisable. The City Council authorizes the Parks and Recreation Commission to establish fees for recreation facilities in accordance with revenue produced by facility, expenditures necessary to maintain such facility, and competitive fees/rates charged at/for comparable facilities within the Bay Area.
3. 
The Parks and Recreation Commission shall study the tree planting and replacement program of the City, together with the proper care and treatment of trees and shrubs; it shall recommend to the City Council various types of trees and shrubs which should be planted by the City; it shall recommend the removal of undesirable trees and shrubs and the replacing of same by more desirable types; it shall encourage property owners in a program of proper planting and care of trees and shrubs in such a way as will beautify the City.
4. 
The Parks and Recreation Commission shall study animal regulation controls and related problems; it shall make recommendations regarding required changes in animal regulation fees and in Title 6 of this code.
(Ord. 903 § 1, December 5, 1977; Ord. 920 § 1; Ord. 933 § 4; Ord. 936 § 1, January 15, 1979; Ord. 1084 §§ 6, 7, January 17, 1989; Ord. 1223, November 5, 2007)
A. 
Establishment. The Commission shall consist of five individuals appointed by the City Council. In order to include persons with design expertise on the Commission, at least two members of the Commission shall be licensed architects, architects-in-training, licensed landscape architects, landscape architects-in-training, or urban planners. At least four members shall be residents residing within City limits of Mill Valley. One design professional may be chosen from within the boundaries of the Mill Valley Elementary School District in the absence of qualified applicants within City Limits.
B. 
Duties and Responsibilities. The Planning Commission shall have the power, and it shall be the duty and responsibility of the Commission to develop and maintain a General Plan, develop such ordinances as may be necessary or desirable to implement the City General Plan, review and act on zoning and subdivision entitlements for consistency with General Plan policies and this Code, periodically review the Capital Improvement Program, and perform such other functions as the City Council may request. In performing its duties, the Planning Commission shall be governed by the provisions of the Subdivision Map Act and the Planning, Zoning and Development Laws of the State of California and applicable provisions of other state laws and this Code.
(Ord. 1084 § 8, January 17, 1989; Ord. 1123 § 3, August 2, 1993; Ord. 1184, January 21, 2003; Ord. 1336 § 4, October 3, 2022)
A. 
Establishment. The Commission shall consist of seven members, at least five who shall be residents of the City of Mill Valley. Two members may be persons residing outside the City limits, but within the boundaries of the Mill Valley Elementary School District.
B. 
Duties and Responsibilities. The Emergency Preparedness Commission shall assist the City in preparing for, responding to, recovering from, and mitigating, a disaster. The Commission's duties include, but are not limited to:
1. 
Identifying and organizing community groups, including residential neighborhood associations, schools and businesses.
2. 
Promoting community emergency response training.
3. 
Educating residents on ways to be self sufficient in a disaster.
4. 
Making recommendations to the City Council on preparedness matters.
(Ord. 1180 § 2, November 19, 2001; Ord. 1233, May 5, 2008; Ord. 1306 § 3, January 24, 2019)