All claims which shall be presented to the city shall be itemized, giving name of claimant, dates and particular service rendered, character of work done, number of days engaged, supplies, purchases or materials furnished, to whom, and quantity and price paid therefor. All claims must be presented to the city in the manner provided in this chapter before any suit may be brought on any such claim.
(Prior code § 5230)
There shall be a register of audited demands (Government Code Section 37202) prepared, audited and certified for accuracy by the finance officer, setting forth the name of the claimant and the amount of the claim. The register of audited demands shall be submitted to the city council for approval or rejection. Rejected claims shall be withheld for payment and the balance of the register of audited demands shall be approved upon action of the city council.
(Prior code § 5231)
Upon the approval by the city council of the register of audited demands, same shall be paid by check drawn upon the commercial account of the depository selected by the city and executed by two of the following: mayor, mayor pro tem, city clerk or city treasurer.
(Prior code § 5231.01)
The city council may find that a demand presented is not payable by the city or is not a proper city charge; then same shall be rejected in whole or in part and the claimant notified accordingly by the finance officer. Should the claimant not desire to accept the amount allowed as full payment of his or her demand, then he may request the city council at its next regular meeting to again consider his or her claim. If the city council refuses or neglects to allow or reject a demand or claim within ninety days after the claim has been filed with the city, the claimant shall consider such refusal or neglect as a rejection.
(Prior code § 5231.02)
All claims shall be presented to the city council as demands for auditing and approval before payment, with the exception of the following claims which may be paid prior to auditing and approval by the city council as authorized by the Government Code of the state:
A. 
Payroll. There is established the city payroll account in such sum as may be designated by the city council from time to time which will be used exclusively for payment of city-elected officers and employees. The finance officer shall prepare a detailed master payroll based upon the approved annual budget of the city council, terms of employment of the several officers and employees of the city, and the certification of the department heads as to regular, temporary or extra employees, designating the name of the employee, age, hours worked, and department for which worked. Payroll shall be presented to the city council for ratification and approval at the first meeting after delivery of the payroll warrants or checks.
B. 
Benefits—Treasurer's Account. Federal income withholding taxes, if any, social security taxes and unemployment benefits, if any, employee contributions to state retirement funds, if any, city-sponsored hospital and medical plans elected by employees and any authorized by law and approved by the city council shall be paid by the finance officer from the treasurer's account.
C. 
Refund of Fees and Deposit. The policy of refunding fees and deposits shall be established from time to time by resolution of the city council.
D. 
Payment of Interest, Principal on Fixed Obligations. The city council authorizes the depository bank of the city to pay on demand all interest and principal on fixed obligations as become due and payable from time to time as evidenced by matured coupons and bonds issued by the city. Upon payment by such depository bank, the city shall be notified immediately in writing by such depository bank of such charges and the notification shall be accompanied by such cancelled bond, or coupon, or both.
E. 
Warrants and Checks. Warrants or checks drawn in payment of demands certified by the finance officer as conforming to a budget approved by ordinance or resolution of the city council need not be audited by the city council before payment. Such budgeted demands paid by warrants or checks before audit by the city council shall be presented to the city council for ratification and approval at the first meeting after delivery of the warrants or checks.
(Prior code § 5231.03; Ord. 633 § 1, 1981; Ord. 658 § 1, 1982)
Whenever it is claimed that any person has been injured or any property damaged as a result of the dangerous or defective conditions of any public street, highway, building, park, grounds, works or property of the city, verified claim for damages shall be presented in writing and filed with the city clerk within one hundred days after such accident has occurred. Such claim shall specify the name and address of the claimant, the date and place of the accident and the extent of the injuries or damages received (Government Code Sections 810 and 900, et seq.).
(Prior code § 5237)
No employee, appointive or elective officer of the city shall advance money for any purchases, except money may be advanced and claims for reimbursement made and processed in the following instances:
A. 
Money advanced for meals and/or transportation for prisoners of the city when outside of the city boundaries;
B. 
Money advanced for traveling and living expenses incurred pursuant to authorization by the city council.
(Prior code § 5238)