(1) 
Within either 180 days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing categorical industrial users currently discharging to or scheduled to discharge to the POTW shall submit to the City Manager a report which contains the information listed in subsection 2, below. A new source shall report the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged.
(2) 
Users described above shall submit the information set forth below:
(a) 
The name and address of the facility, including the name of the operator and owners;
(b) 
A list of any environmental control permits held by or for the facility;
(c) 
A brief description of the nature, average rate of production, and SIC number of the operation(s) carried out by such user. This description should include a schematic process diagram which indicates points of discharge to the POTW from the regulated processes;
(d) 
Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from each of the below streams. The City Manager may allow for the verifiable estimates of these flows where it is justified by cost or feasibility considerations:
(i) 
Regulated process streams, and
(ii) 
Other streams as necessary to allow use of the combined wastestream formula of 40 CFR 403.6(e) (see section 4.039(2)(e)(iv) below);
(e) 
Measurement of Pollutants.
(i) 
Pretreatment standards applicable to each regulated process,
(ii) 
The results of sampling and analysis identifying the nature and concentration (or mass, where required by the standard or City Manager) of regulated pollutants in the discharge from each regulated process. The sample shall be representative of daily operations. In cases where the standard requires compliance with a BMP or pollution prevention alternative, the user shall submit documentation as required by the City Manager or the applicable standards to determine compliance with the standard,
(iii) 
The user shall take a minimum of one representative sample to compile that data necessary to comply with the requirements of this subsection,
(iv) 
Samples should be taken immediately downstream from pretreatment facilities if such exist or immediately downstream from the regulated process if no pretreatment exists. If other wastewaters are mixed with the regulated wastewater prior to pretreatment the user should measure the flows and concentrations necessary to allow use of the combined wastestream formula in 40 CFR 403.6(e) to evaluate compliance with the pretreatment standards. Where an alternate concentration or mass limit has been calculated in accordance with 40 CFR 403.6(e) this adjusted limit along with supporting data shall be submitted to the City Manager,
(v) 
Sampling and analysis shall be performed in accordance with sections 4.048 and 4.049,
(vi) 
The City Manager may allow the submission of a baseline report which utilizes only historical data so long as the data provides information sufficient to determine the need for industrial pretreatment measures,
(vii) 
The baseline report shall indicate the time, date and place of sampling and methods of analysis, and shall certify that such sampling and analysis is representative of normal work cycles and expected pollutant discharges to the POTW;
(f) 
Compliance Certification. A statement, reviewed by the user's authorized representative and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O&M) and/or additional pretreatment is required to meet the pretreatment standards and requirements;
(g) 
Compliance Schedule. If additional pretreatment and/or O&M will be required to meet the pretreatment standards, the shortest schedule by which the user will provide such additional pretreatment and/or O&M must be provided. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. A compliance schedule pursuant to this section must meet the requirements set out in section 4.040;
(h) 
Signature and Report Certification. All baseline monitoring reports must be certified in accordance with section 4.052(1) and signed by an authorized representative.
(Ord. No. 6457, 5/15/2023)
Should any schedule of compliance be established in accordance with the requirements of the Industrial Pretreatment Code, the following conditions shall apply to such schedule:
(1) 
The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation);
(2) 
No increment referred to above shall exceed nine months;
(3) 
The user shall submit a progress report to the City no later than 14 days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the user to return to the established schedule; and
(4) 
In no event shall more than nine months elapse between such progress reports to the City Manager.
(Ord. No. 6457, 5/15/2023)
(1) 
Within 90 days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source following commencement of the introduction of wastewater into the POTW, any user, including all existing sources, subject to such pretreatment standards and requirements shall submit to the City Manager a report containing the information described in section 4.039(2)(d) and (e).
(2) 
For users subject to equivalent mass or concentration limits established in accordance with the procedures in section 4.007, this report shall contain a reasonable measure of the user's long-term production rate. For all other users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the user's actual production during the appropriate sampling period.
(3) 
All compliance reports must be signed and certified in accordance with section 4.052(1).
(4) 
All sampling will be done in conformance with section 4.049.
(Ord. No. 6457, 5/15/2023)
(1) 
All SIUs must, at a frequency determined by the City Manager submit no less than twice per year, in June and December reports indicating the nature, concentration of pollutants in the discharge which are limited by pretreatment standards and the measured or estimated average and maximum daily flows for the reporting period. In cases where the pretreatment standard requires compliance with a best management practice (BMP) or pollution prevention alternative, the user must submit documentation required by the City Manager or the pretreatment standard necessary to determine the compliance status of the SIU.
(a) 
In support of the information submitted with a periodic compliance report, the City Manager may also require supporting documents such as, but not limited to, calibration records, instrumentation maintenance records, and off-site disposal methods and/or records.
(b) 
The City Manager may, in its discretion, require NSCIUs and NDCIUs to comply with this section.
(2) 
Hauled Waste Reports.
(a) 
All MWHs subject to the requirements of a mobile waste hauler permit must, at a frequency determined by the City Manager, submit a hauled waste manifest for each load discharged that includes information on the origination, collection, source, and type of wastes discharged along with any other information necessary to track the source, collection, and discharge of hauled waste into the POTW.
(b) 
Any MWH may be required to provide a waste analysis of any loads for any pollutants necessary to determine compliance with the Industrial Pretreatment Code.
(c) 
In addition to hauled waste manifests, MWHs may be required to submit information showing that the hauler is authorized to haul waste in the state, that the hauler's vehicles are in proper working order, and that the hauler has a minimum amount of liability insurance as deemed necessary by the City Manager.
(3) 
BMP Reports. All IUs required to implement BMPs must, at a frequency determined by the City Manager, submit documentation necessary to determine compliance with the BMP. The documentation may include, but is not limited to, calibration records, instrumentation maintenance records, off-site disposal methods and/or records, and wastewater treatment records.
(4) 
Sector Control Program Reports. All users required to keep and maintain records in accordance discharge authorization requirements may be required to submit those records to the City Manager as necessary to evaluate compliance with Discharge Authorization Letter requirements.
(5) 
If a user subject to the reporting requirements in this section monitors any regulated pollutant at the appropriate sampling location more frequently than required by the City Manager, using the procedures prescribed in section 4.049, the results of this monitoring shall be included in the report.
(Ord. No. 6457, 5/15/2023)
(1) 
Each IU must notify the City Manager of any significant changes to the user's operations or system which might alter the nature, quality, or volume of its wastewater at least 30 days before the change unless a permit application is required to be submitted in which case, the IU must notify the City Manager 90 days before the change.
(2) 
The City Manager may require the user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of a wastewater discharge permit application under section 4.026.
(3) 
The City Manager may issue an individual wastewater discharge permit under section 4.029 or modify an existing discharge permit under section 4.027 in response to changed conditions or anticipated changed conditions.
(Ord. No. 6457, 5/15/2023)
(1) 
In the case of any discharge, including, but not limited to, accidental discharges, discharges of a nonroutine, episodic nature, a noncustomary batch discharge, a slug discharge or slug load, that might cause potential problems for the POTW, on becoming aware of the circumstances, the user shall immediately telephone and notify the City Manager of the incident. This notification shall include the location of the discharge, type of waste, concentration and volume, if known, and corrective actions taken by the user.
(2) 
Within five days following such discharge, the user shall, unless waived by the City Manager, submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which might be incurred as a result of damage to the POTW, natural resources, or any other damage to person or property; nor shall such notification relieve the user of any fines, penalties, or other liability which may be imposed pursuant to the Industrial Pretreatment Code.
(3) 
A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees who to call in the event of a discharge described in subsection 4044(1), above. Employers shall ensure that all employees, who could cause such a discharge to occur, are advised of the emergency notification procedure.
(4) 
SIUs are required to notify the City Manager immediately of any changes at its facility affecting the potential for a slug discharge.
(Ord. No. 6457, 5/15/2023)
All users not required to obtain an individual wastewater discharge permit shall provide appropriate reports to the City Manager as the City Manager may require.
(Ord. No. 6457, 5/15/2023)
If sampling performed by a user indicates a violation:
(1) 
The user must notify the City Manager within 24 hours of becoming aware of the violation;
(2) 
The user must submit a certified report with the laboratory report or field data showing the violation and a written narrative detailing the cause of the violation and what the user will do or has done to prevent the violation from happening again within five days after notification; and
(3) 
The user must repeat the sampling and analysis and submit the results of the repeat analysis to the City Manager within 30 days after becoming aware of the violation; provided, however, resampling by the user is not required if the City performs sampling at the user's facility at least once a month, or if the City performs sampling at the user between the time when the initial sampling was conducted and the time when the user or the City receives the results of this sampling, or if the City has performed the sampling and analysis in lieu of the user.
(Ord. No. 6457, 5/15/2023)
(1) 
Any user who commences the discharge of hazardous waste shall notify the City Manager, the EPA Regional Waste Management Division Director, and state hazardous waste authorities, in writing, of any discharge into the POTW of a substance which, if otherwise disposed of, would be a hazardous waste under 40 CFR, Part 261.
(a) 
Such notification must include the name of the hazardous waste as set forth in 40 CFR, Part 261, the EPA hazardous waste number, and the type of discharge (continuous, batch, or other).
(b) 
If the user discharges more than 100 kilograms of such waste per calendar month to the POTW, the notification also shall contain the following information to the extent such information is known and readily available to the user:
(i) 
An identification of the hazardous constituents contained in the wastes, an estimation of the mass and concentration of such constituents in the wastestream discharged during that calendar month; and
(ii) 
An estimation of the mass of constituents in the wastestream expected to be discharged during the following 12 months.
(c) 
All notifications must take place no later than 180 days after the discharge commences.
(d) 
Any notification under this subsection (1) need be submitted only once for each hazardous waste discharged. However, notifications of changed conditions must be submitted under section 4.043.
(e) 
The notification requirement in this section does not apply to pollutants already reported by users subject to categorical pretreatment standards in baseline monitoring, 90-day and periodic compliance reports.
(2) 
Users are exempt from the requirements of subsection (1), above, during a calendar month in which they discharge no more than 15 kilograms of hazardous wastes, unless the wastes are acute hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e). Discharge of more than 15 kilograms of nonacute hazardous wastes in a calendar month, or of any quantity of acute hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e), requires a one-time notification. Subsequent months during which the user discharges more than such quantities of any hazardous waste do not require additional notification.
(3) 
In the case of any new regulations under section 3001 of RCRA identifying additional characteristics of hazardous waste or listing any additional substance as a hazardous waste, the user must notify the City Manager, the EPA Regional Waste Management Waste Division Director, and state hazardous waste authorities of the discharge of such substance within 90 days of the effective date of such regulations.
(4) 
In the case of any notification made under this section 4.047, the user shall certify that it has a program in place to reduce the volume and toxicity of hazardous wastes generated to the degree it has determined to be economically practical.
(5) 
This section 4.047 does not create a right to discharge any substance not otherwise permitted to be discharged by the Industrial Pretreatment Code, a permit issued thereunder, or any applicable federal or state law.
(Ord. No. 6457, 5/15/2023)
All pollutant analyses, including sampling techniques, to be submitted as part of a wastewater discharge permit application or report shall be performed in accordance with the techniques prescribed in 40 CFR Part 136 and amendments thereto, unless otherwise specified in an applicable categorical pretreatment standard. If 40 CFR Part 136 does not contain sampling or analytical techniques for the pollutant in question, or where the EPA determines that the Part 136 sampling and analytical techniques are inappropriate for the pollutant in question, sampling and analyses shall be performed by using validated analytical methods or any other applicable sampling and analytical procedures, including procedures suggested by the City Manager or other parties approved by EPA.
(Ord. No. 6457, 5/15/2023)
(1) 
Samples collected to satisfy reporting requirements must be based on data obtained through appropriate sampling and analysis performed during the period covered by the report, based on data that is representative of conditions occurring during the reporting period.
(2) 
Except as indicated in subsections (3) and (4), below, the user must collect wastewater samples using 24-hour flow-proportional composite sampling techniques, unless time-proportional composite sampling or grab sampling is authorized by the City Manager. Where time-proportional composite sampling or grab sampling is authorized by the City, the samples must be representative of the discharge. Using protocols (including appropriate preservation) specified in 40 CFR Part 136 and appropriate EPA guidance, multiple grab samples collected during a 24-hour period may be composited prior to the analysis as follows: for cyanide, total phenols, and sulfides the samples may be composited in the laboratory or in the field; for volatile organics and oil and grease, the samples may be composited in the laboratory. Composite samples for other parameters unaffected by the compositing procedures as documented in approved EPA methodologies may be authorized by the City, as appropriate. In addition, grab samples may be required to show compliance with instantaneous limits.
(3) 
Samples for oil and grease, temperature, pH, cyanide, total phenols, sulfides, and volatile organic compounds must be obtained using grab collection techniques.
(4) 
Samples for pH may be obtained by using grab collection techniques or continuous monitoring techniques.
(a) 
The method required is at the discretion of the City Manager.
(b) 
For continuous monitoring techniques, the City Manager may specify the period and conditions of a pH excursion, including, but not limited to, equipment maintenance and calibration.
(5) 
For sampling required in support of baseline monitoring and 90-day compliance reports required in sections 4.039 through 4.053, a minimum of four grab samples must be used for pH, cyanide, total phenols, oil and grease, sulfide and volatile organic compounds for facilities for which historical sampling data do not exist; for facilities for which historical sampling data are available, the City Manager may authorize a lower minimum. For the reports required by section 4.041, the user is required to collect the number of grab samples necessary to assess and assure compliance by with applicable pretreatment standards and requirements.
(Ord. No. 6457, 5/15/2023)
Written reports will be deemed to have been submitted on the date postmarked or on the date of receipt of the report by the City Manager.
(Ord. No. 6457, 5/15/2023)
(1) 
Users subject to the reporting requirements of the Industrial Pretreatment Code shall retain, and make available for inspection and copying, all records of information obtained pursuant to any monitoring activities required by the Industrial Pretreatment Code, any additional records of information obtained pursuant to monitoring activities undertaken by the user independent of such requirements, and documentation associated with BMPs.
(2) 
Records subject to this section 4.051 shall include: the date, exact place, method, and time of sampling, and the name of the person(s) taking the samples; the dates analyses were performed; who performed the analyses; the analytical techniques or methods used; and the results of such analyses.
(3) 
Record subject to this section 4.051 shall remain available for a period of at least three years and shall be made available for physical or electronic inspection and copying by the City Manager, state, or EPA. This retention period shall be automatically extended for the duration of any litigation concerning the user or the City, or where the user has been specifically notified of a longer retention period by the City Manager, state, or EPA.
(Ord. No. 6457, 5/15/2023)
(1) 
Certification of Permit Applications, user Reports and Initial Monitoring Waiver. The following certification statement is required to be signed and submitted by users submitting permit applications in accordance with section 4.023; users submitting baseline monitoring reports under section 4.039(2); users submitting reports on compliance with the categorical pretreatment standard deadlines; users submitting 90-day compliance reports required by section 4.041; and users submitting an initial request to forego sampling of a pollutant. The following certification statement must be signed by an Authorized Representative as defined in section 4.005:
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
(2) 
Annual Certification for Non-Significant Categorical Industrial Users. A facility determined to be a non-significant categorical industrial user by the City Manager must annually submit the following certification statement signed in accordance with the signatory requirements in subsection 4.005. This certification must accompany an alternative report required by the City Manager:
Based on my inquiry of the person or persons directly responsible for managing compliance with the categorical pretreatment standards under 40 CFR _____, I certify that, to the best of my knowledge and belief that during the period from _______, ________ to _______, _______ [months, days, year]:
(a) 
The facility described as __________ [facility name] met the definition of a non-significant categorical industrial user as described in subsection 4.005;
(b) 
The facility complied with all applicable pretreatment standards and requirements during this reporting period; and
(c) 
The facility never discharged more than 100 gallons of total categorical wastewater on any given day during this reporting period.
This compliance certification is based on the following information.
(3) 
Hauled Waste Manifests. For MWHs subject to discharge reporting requirements in hauled waste permits, the following certification statement must be signed by a driver/operator of a hauled waste vehicle authorized to discharge at the septage receiving station:
I certify under penalty of law that the information listed in this manifest was prepared by me and the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. I further certify that all discharges covered by this manifest are not hazardous as defined at 40 CFR Part 261. I further certify that all discharges made to the POTW are being made in accordance and in compliance with the requirements specified in Springfield Municipal Code sections 4.001 through 4.085 and the mobile waste hauler permit.
(Ord. No. 6457, 5/15/2023)
Users that submit electronic documents to the City to satisfy the requirements of this Industrial Pretreatment Code must ensure all documents comply with the CROMERR requirements, as set out in sections 4.059 through 4.063.
(Ord. No. 6457, 5/15/2023)