Article III Purchases Through Vendor

[Adopted 2-13-2024 by Ord. No. 3026]

The City shall not disburse any funds for goods or services without the following:

Invoice. The person claiming or receiving payment first presents a detailed bill of items or demand, specifying particularly how the bill or demand is made up with certification of the using department claiming payment that the bill or demand is correct; and

Purchase order. The payment carries a written or electronic certification of some officer or duly designated employee of the City of Garfield having knowledge of the facts that the goods have been received by, or the services rendered to, the City.

§ 53-7 Claimant certification.

As per N.J.A.C. 5:30-9A.6(d), claimant certification shall only be required for reimbursement of employee reimbursement expenses.

§ 53-8 Employee reimbursement.

No employee expenses shall be reimbursed, unless the employee provides a detailed statement, certified in writing by the employee, along with original documentation in support of each expense.

§ 53-9 Circumstances when claimant certification shall not be required.

Claimant certification is not required under the following circumstances: when payment is made using EFT methods, claimant certification is not part of the vendor's normal course of business, payment of utility, bulk, regular monthly services, contracted services acquired by bid or competitive contracting, refunds due to individuals, or purchases under $1,000, excluding vendors prohibited by law.