The acquisition and use of cellular phones by town departments shall be in accordance with this procedure. The purpose of the procedure is to ensure cellular phones are used in the most expeditious manner and to provide guidelines in the acquisition and use of such equipment.
(Ord. 625 § 1(A), 2005)
The purchase and/or installation of town-owned cellular phones shall be approved by the mayor. It shall be the responsibility of the department head to ensure that sufficient funds are budgeted for the purchase and monthly operational costs associated with such equipment prior to its use.
(Ord. 625 § 1(B), 2005)
(1) 
Cellular phones may be provided to various departments to enhance normal and emergency operations. Employees' assigned cellular phones shall be used exclusively for the conduct of municipal business.
(2) 
Only town officials, employees and/or qualified volunteers shall be authorized to use town-owned cellular phones.
(3) 
All town-owned cellular phones are a public resource and therefore will not be misused for personal telephone calls.
(4) 
The general use of cellular phones shall not be in lieu of more cost-effective, practical and available means of communication.
(5) 
The person assigned to use a cellular phone must exercise discretion as to who has access to the cellular phone number in an effort to minimize phone usage cost while maintaining department service capabilities.
(6) 
Cellular phones may be used for personal reasons only in an emergency situation when no other immediate means of communication is available to the employee. In such event, the employee shall reimburse the town for the cellular phone charge incurred. This practice shall apply to both incoming and outgoing cellular phone calls.
(7) 
It is the responsibility of the department head or designee to provide for a routine examination of cellular phone billing summaries to ensure proper use of such equipment.
(Ord. 625 § 1(C), 2005)
In the interest of maintaining communications with key personnel/department heads, as determined by the mayor, the town will provide a $50.00 per month cell phone allowance for personnel who agree to the business use of their personal cell phone. To be eligible for this compensation, participants must complete a cell phone agreement as shown below, which will be maintained in his respective personnel file:
CELL PHONE AGREEMENT
Name: __________________________
Cell Phone: ______________________
I agree to have my cell phone available for Town business in exchange for $50.00 per month compensation. The $50.00 compensation will be included on the first payroll of each month and is subject to all applicable State and Federal taxes and State retirement contributions.
(Ord. 625 § 1(D), 2005; Ord. 699 § 1, 2011)