As determined by the Lynnfield Town Charter, Chapter 4, Section 6, there shall be a Board of Library Trustees consisting of five members who are current residents of Lynnfield, Massachusetts.
As determined by the Lynnfield Town Charter, Chapter 4, Section 6, the Trustees shall be responsible for the administration and operation of the Town Library, including staffing of professional library staff, acquisitions of books, journals, periodicals, and other materials relating to the library functions, and the promulgation of library rules and regulations.
The Trustees shall represent the interests, the issues, and concerns of the library to the Library Director, Town Administrator, and to the public. Their role is to listen to the community and bring their ideas and recommendations to the Library Director.
In addition, the duties of the Trustees shall include establishing and reviewing general operating and administrative policies for the governance of the library, advising on community needs, speaking as advocates for the library, and acting as liaisons to the Library Director, Town Administrator and to the public.
The Trustees shall also act as liaisons between the Massachusetts Board of Library Commissioners and the Town.
Board members shall be elected for three-year overlapping terms, so arranged that the term of office of as nearly an equal number of members as possible shall expire each year.
Trustees shall serve without compensation.
Any member of the Trustees may resign by written notice filed with the Town Clerk.
In the event of a vacancy on the Board of Trustees, the Board of Trustees shall forthwith notify the Select Board in writing. Vacancies shall be filled pursuant to G.L. c. 41, § 11.
If a Trustee moves out of town, s/he is deemed to have vacated the office pursuant to G.L. c. 41, § 109, and the vacancy may be filled pursuant to the above paragraph.
There are no limitations as to the number of terms which a member of the Trustees may serve.
Faithful attendance at regularly scheduled Trustee meetings is expected from all members of the Board of Trustees. Any member unable to attend a meeting is to give notice to the Chair or Library Director in advance.
Any member who fails to attend two consecutive regularly scheduled Board meetings without giving notice will receive a registered letter advising the member of this fact and ask him/her to demonstrate continued interest as a Trustee by faithfully attending meetings in the future or consider resigning from the Board of Trustees.
Copies of these letters shall be included in the Trustee meeting minutes. In the event of illness or other extenuating circumstance, exceptions to this provision may be made by vote of the Trustees.