The City Council has elected to become subject to the California Uniform Public Construction Cost Accounting Act (Public Contract Code Section 22000 et seq.) (the "Act") and shall contract for public works projects subject to the procedures established by the California Uniform Construction Cost Accounting Commission and the Act.
(Ord. 05-2024 § 1 (Exh. A), 2024)
For those projects that may be procured by negotiated contract or purchase order under the Act, as set forth in Public Contract Code Section 22032(a) or successor statute, the applicable department head shall obtain a cost estimate from the project engineer or architect prior to issuing a purchase order or negotiating a contract with a responsible contractor. The City Manager shall have the authority to award and to execute any contract up to the purchase amount in Public Contract Code Section 22032(a) or successor statute, and the Assistant City Manager may award and approve contracts up to half of that amount.
(Ord. 05-2024 § 1 (Exh. A), 2024; Ord. 01-2026, 1/20/2026)
For those projects that may be procured by informal bidding under the Act, as set forth in Public Contract Code 22032(b) or successor statute, the following procedures shall be used:
A. 
Maintenance of Contractor List. In November of each year, the City Engineer shall mail a written notice to all construction trade journals designated by the California Uniform Construction Cost Accounting Commission inviting all licensed contractors to submit the names of their firms to the City for inclusion on the list of qualified contractors for the following calendar year according to category. The notice shall require that the contractor provide the name and address to which a notice to contractors or proposal should be mailed, a telephone number at which the contractor may be reached, the type or category of work in which the contractor is interested and currently licensed to do, together with the class of the contractor's license or licenses held and the contractor's license number or numbers. The City Engineer may create a new contractor's list starting January 1st of each year which shall include, at a minimum, all contractors who submitted one or more valid bids to the City during the preceding calendar year and all contractors who have properly provided the City Engineer with the information required to be added to the list. A contractor may be added to the list at any time by providing the required information.
B. 
Notice. The City Engineer shall prepare a notice inviting bids in accordance with the Act.
1. 
Contents of Notice. The notice inviting bids shall include a general description of the project, how to obtain more detailed information, the time and place for the submission of bids, and whether bid deposit or bond and faithful performance bond will be required.
2. 
Mailing of Notice. Unless the product or service is proprietary, all contractors on the City's list for the category of work being bid shall be mailed a notice inviting informal bids, or an announcement/advertisement shall be placed in all construction trade journals, or both such mailing and advertising. The trade journals shall be those identified by the California Uniform Construction Cost Accounting Commission as appropriate for this area, in accordance with California Public Contract Code Section 22036 or successor statute.
3. 
Ten-Day Notice. All mailing of notices to contractors and construction trade journals pursuant to subsection (B)(2) of this section shall be completed not less than 10 calendar days before bids are due.
4. 
Proprietary Products or Services. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting bids may be sent exclusively to such contractor or contractors.
5. 
Other Notice. In addition to notice required by this section, the City may give other notice as it deems proper.
C. 
Award. The City Manager shall award the contract to the lowest responsive and responsible bidder whose bid or proposal fulfills the purpose intended according to criteria designated in the solicitation. The City Manager may waive any minor bid irregularities. Award of projects in an amount in excess of the informal bid limit may be made by City Council in accordance with Public Contract Code Section 22034(d).
(Ord. 05-2024 § 1 (Exh. A), 2024)
For those projects which require formal bidding under Public Contract Code 22032(c) or successor statute, the City Council shall award the contract following use of the procedures established in the California Public Contract Code.
(Ord. 05-2024 § 1 (Exh. A), 2024)
For any City force account work, the department head shall first comply with the guidelines established by the California Uniform Construction Cost Accounting Commission in determining the cost of the public work.
(Ord. 05-2024 § 1 (Exh. A), 2024)