A. 
Established. There is established a city commission on aging.
B. 
Composition. The commission shall consist of nine members.
C. 
Appointments. The members of the commission shall be appointed by a majority vote of the city council on the recommendation of the council interview and nominating subcommittee.
(Ord. 927 § 1, 2019; Ord. 946 § 4, 2021)
No fewer than six members shall reside in the city. Two-thirds of the members shall be 55 or older. The members shall be representative of the economic, cultural, ethnic and racial groups which comprise the population of the city.
(Ord. 927 § 1, 2019; Ord. 946 § 5, 2021)
Vacancies on the commission, from whatever cause, except temporary vacancies as provided in PHMC § 3.15.040, shall be filled by the council for the unexpired term. Any member of the commission may be removed from the commission prior to the expiration of his or her term by a three-fifths vote of the council.
(Ord. 927 § 1, 2019)
A. 
The commission shall elect one of its members chairman and one of its members vice chairman who shall hold office for one year until their successors are elected unless their terms as members of the commission expire sooner. Nomination and election shall be held at the May meeting. The new officers shall assume their positions at the June meeting.
B. 
An officer or employee of the city designated by the city manager shall serve as secretary of the commission.
(Ord. 927 § 1, 2019)
A. 
The function of the commission shall be to:
1. 
Identify the needs of the aging in the community and create a citizen awareness of these needs;
2. 
Encourage improved standards of services and the establishment of needed new services for the aging, both public and private, and, in so doing, encourage coordination among organizations providing services to the aging in the community and provide advice and assistance thereto;
3. 
In cooperation with other agencies may collect, maintain and interpret information and statistics on the aging for the use of citizens and organizations in the city;
4. 
Encourage preparation of publication and results of study and research pertaining to the aging;
5. 
Advise the council on all matters affecting the aging in the community;
6. 
Render advice and assistance to other city boards and commissions, to city departments and to private agencies on matters affecting the aging as called upon;
7. 
Perform such other functions and duties as may be directed by the council.
B. 
In prescribing the above duties and functions of the commission, it is not the intent of this council to duplicate or overlap the functions, duties, or responsibilities heretofore or hereafter assigned to any other city board, commission or department. As to such functions or responsibilities set forth in this section which are partially or wholly the responsibilities of another board or commission or of a department of the city, the commission will render assistance and advice to such board, commission or department as may be requested.
(Ord. 927 § 1, 2019)
The commission shall establish a regular time and place of meeting and shall hold at least four meetings annually. Special meetings may be called by the chairman, or by any members of the commission, upon written notice being delivered personally or by mail to each member at least 24 hours prior to such meeting.
(Ord. 927 § 1, 2019)
A quorum is required for the transaction of official business. Five members of the commission constitute a quorum for the transaction of official business. The commission shall keep an accurate record of its proceedings and transactions and shall submit an annual report to the council with a copy to the city manager.
(Ord. 927 § 1, 2019)
A. 
If a member of the commission is absent without cause from three successive regular meetings of the commission or is absent, for any cause, from more than half of the scheduled meetings in any 12-month period, the office becomes vacant automatically. The commission shall immediately notify the city council of the vacancy.
B. 
A member is not absent without cause if his or her absence is due to illness or unavoidable, and the member gives the secretary of the commission written notice before the day of the meeting that he or she will be absent and giving the reason for the absence.
(Ord. 927 § 1, 2019)
Subject to the approval of the council in each case, the commission may designate one of its members to act as a liaison representative to any other board, commission, or committee of the city. The functions of such liaison representatives are to attend meetings of such other board, commission, or committee; to advise this commission of the background, attitudes and reasons behind the actions of such other board, commission or committee; and on request of any member of such other board, commission or committee to advise such board, commission or committee of policy, procedures and decisions of this commission that may bear upon matters under discussion by such other board, commission, or committee. Such liaison representatives shall have no power to vote.
(Ord. 927 § 1, 2019)
The commission may make and alter rules governing its organization and procedures which are not inconsistent with this chapter or any other applicable ordinance of the city.
(Ord. 927 § 1, 2019)