A. 
Agenda items from County department heads for a council meeting agenda shall be submitted for the San Juan County council agenda in accordance with County policy. A council agenda action sheet shall be completed for agenda items along with accompanying materials. The chair, a majority of the council, or the county manager (with the council's concurrence) may introduce a new item to the day's agenda at any meeting.
B. 
The County council Monday work sessions/workshops and business of all regular Tuesday meetings of the council shall be conducted in the following order, as applicable; provided, however, that the chair, or a majority of the council, may rearrange items that are not required to be heard at a fixed time:
1. 
Monday Work Sessions/Workshops.
a. 
Call to order (normally at 9:00 a.m.);
b. 
Pledge of Allegiance;
c. 
Approval of agenda;
d. 
Public access time;
e. 
Discussion/presentation;
f. 
Closed (executive) sessions;
g. 
Adjournment.
2. 
Regular Tuesday Meeting.
a. 
Call to order (normally at 9:00 a.m.);
b. 
Pledge of Allegiance;
c. 
Consideration of absences;
d. 
Approval of agenda;
e. 
Approval of minutes;
f. 
Approval of consent agenda;
g. 
New employee introductions;
h. 
Proclamation;
i. 
Correspondence;
j. 
Citizen public access time;
k. 
Council administrative matters (extended reports should be placed during new business and submitted in writing);
l. 
Public hearings;
m. 
Discussion/presentation/other action items;
n. 
New business;
o. 
Council, County manager and council clerk updates;
p. 
Boards, commissions and committees – appointments and/or other business;
q. 
Executive session;
r. 
Next meeting date announced by chair;
s. 
Adjournment.
C. 
The County council desires to allow a maximum opportunity for public comment. However, the business of the County must proceed in an orderly, timely manner. At any time the chair, in his/her sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. These rules are intended to promote an orderly system of holding a public meeting, to give persons opportunity to be heard and to create an environment in which individuals are not likely to be embarrassed or uncomfortable by exercising their right to speak freely and inquire of their government.
(Ord. 21-2024 § 23)
The consent agenda is a portion of the regular Tuesday meeting agenda which contains matters that:
A. 
Have been previously discussed by the council; or
B. 
Can be reviewed by a council member without further explanation; or
C. 
Are so routine, technical or "housekeeping" in nature that passage without discussion is likely.
The clerk of the council or County manager, in consultation with the chair, may place matters on the consent agenda. At any time prior to the vote on the consent agenda, any council member may ask to have the item moved from the consent agenda to the regular agenda. The motion on the consent agenda is as follows: "I move adoption of the consent agenda for this day." This motion shall be nondebatable and will have the effect of moving to adopt all items on the consent agenda. Adoption of any item on the consent agenda reflects unanimous consent, unless a member requests the opportunity to record a "no" vote on a specific item on the consent agenda. If any matter is withdrawn, the chair shall place the item at an appropriate place on the agenda for the current or a future meeting.
(Ord. 21-2007 § 6.2; Ord. 44-2008 § 7; Ord. 21-2024 § 24)
Council agenda meeting materials shall be provided by the clerk of the council on Thursday, prior to the next week's regular meeting.
(Ord. 21-2007 § 6.3; Ord. 21-2024 § 25)
In accordance with the Open Public Meetings Act, Chapter 42.30 RCW, the council may hold an executive session during a regular meeting, work session or special meeting. Executive sessions will frequently be held near the end of the day to allow the public to attend meetings with the least interruption. Before convening in executive session, the chair shall publicly announce the purpose for excluding the public from the meeting place and the time when the executive session shall be concluded. If the council wishes to adjourn or take action at the close of a meeting from executive session, that fact will be announced. The announced time limit for executive sessions may be extended by announcement of the chair made to those waiting in the nearest public area. No final action may be taken in executive session.
Unless the council announces its intent to meet in another area, all persons not authorized to participate in the executive session shall be required to leave the meeting room and remove any items carried in with them, including personal possessions and electronic equipment. County and council staff will canvass the room before the executive session convenes and remove any items not belonging to or authorized by participants. Items that are removed shall be placed in the council office or other secure area. The County shall not be liable for the loss of, or damage to, any item which has to be removed from the meeting room immediately prior to the beginning of an executive session.
Council members and others present must keep confidential all oral and written information provided during executive sessions to protect the best interests of the County. Confidentiality also includes information provided to council members outside of executive sessions when the information is considered exempt from disclosure under the Code of Ethics for Municipal Officers (RCW Title 42).
(Ord. 21-2007 § 6.4; Ord. 44-2008 § 8; Ord. 21-2024 § 26)
In the event of an emergency, such as a fire, threatened violence, or inability to maintain order, the chair shall declare the meeting adjourned or continued and the council members shall immediately leave the meeting area.
(Ord. 21-2007 § 6.6)