The facilities manager, in consultation with the fleet services manager, IT manager and PW property manager, will develop a management plan outlining the criteria for the determination of surplus property. The management plan will be initially approved by the board of county commissioners through resolution although modifications to the plan will be approved through memorandum.
(Ord. 1331 (Exh. A), 2021)
Upon board approval of findings that an item of personal property has an estimated value of less than $5,000 and is surplus, the facilities division manager shall evaluate and select the disposition that is most advantageous to the county: (1) trade-in for similarly valued property that meets current or future needs of the county; (2) lease or sell to a nongovernmental entity or private individual; (3) transfer, sell, or lease to another governmental entity; (4) donate to a qualifying nonprofit organization, as defined in this chapter; or (5) dispose of the property as provided in LCC § 3.30.180.
(Ord. 1331 (Exh. A), 2021)
Each county department shall promptly advise the manager when it considers any personal property of less than $5,000 in value to be surplus to its needs. Upon having been determined surplus by the manager, such property shall then become the responsibility of the appropriate department manager. However, if a county department has determined property to be expended or worthless personal property, it need not initially contact the facilities division manager. Instead, the county department shall dispose of the expended or worthless personal property as authorized in LCC § 3.30.190 and forward a record of such disposal to the facilities manager.
(Ord. 1331 (Exh. A), 2021)
When personal property is determined to be expended or worthless by the manager or a department in which the property is located, the property shall be disposed of in the most cost-efficient manner as determined by the manager or department in which the property is located.
(1) 
The manager or department responsible for the disposal shall record the description of the item and the manner in which the expended or worthless property was disposed. The records of disposed, expended or worthless personal property shall be provided to and maintained by the manager.
(2) 
The employees of the county who are involved in the inventorying and disposing of county personal property, as designated by management, and members of their immediate families, as that term is defined in this chapter, shall be prevented from receiving worthless or expended personal property.
(Ord. 1331 (Exh. A), 2021)
The manager shall be solely responsible for the administrative process of tagging, inventorying and disposing of surplus personal property with an estimated value of less than $5,000 after receipt thereof by the department.
(Ord. 1331 (Exh. A), 2021)
The manager may sell property with an estimated value of less than $5,000 to the public by the methods listed in LCC § 3.30.170 or any other manner that is most advantageous to the county.
(Ord. 1331 (Exh. A), 2021)
If sold to the public, surplus property items of a value less than $5,000 will be offered for sale at the items' fair market value for a period of two weeks, Monday through Friday, 8:00 a.m. through 5:00 p.m. at a location advertised in the official newspaper of the county. The advertisement shall describe the items and shall be published not less than 10 days prior to the sale. The employees of the county who are involved in the inventorying and disposing of county personal property, as designated by management, and members of their immediate families, as that term is defined in this chapter, shall be prohibited from purchasing any item of county surplus personal property sold at this public sale or by private arrangement or trade. However, once this public sale is completed, items that did not sell may be offered at public auction and anyone, including county officials, employees, or their immediate families, is permitted to bid.
(Ord. 1331 (Exh. A), 2021)
The manager shall record the name and mailing address of each purchaser or recipient of such personal property, and the particulars of the sale or transfer of each item. Such information shall be promptly transmitted to the board as a record of such sale.
(Ord. 1331 (Exh. A), 2021)
Payment for purchases of surplus property with a value of less than $5,000 shall be in the form of cash; or in the form of a cashier's, certified, or official check drawn by and upon a bank or credit union licensed to do business in the state of Washington. The county may accept personal checks drawn on Washington banks and debit and credit cards with proper identification. Pursuant to RCW 36.29.190, the county shall bear the transaction processing cost if it permits use of credit cards at a sale.
(1) 
Failure to comply with the terms of sale by a purchaser will result in forfeiture of any and all monies paid.
(2) 
In no case shall property title be transferred by the county until the purchase price for such property has been fully paid to the county.
(3) 
The proceeds from the sale of personal property with a value of less than $5,000 shall be deposited into the land acquisition fund No. 301, unless the property sold was funded by a proprietary fund, in which case the sale proceeds will remain with the proprietary fund from which the original price was paid.
(4) 
The sale proceeds and appropriate documentation shall be provided to the Lewis County treasurer's office immediately, or in the case of public auction, no later than 5:00 p.m. on the first regular business day following the sale, or in the case of private consignment auction, no later than 30 days following the sale.
(Ord. 1331 (Exh. A), 2021)