By resolution the city council shall adopt personnel rules governing all employees of the city of Marysville. Copies of the rules shall be available for inspection during all business hours of the city at the office of the city clerk. The rules may be amended by resolution of the city council. In any instance where the rules conflict with the provisions of this chapter, collective bargaining agreements, or civil service rules relating to the classified service, the provisions of this chapter, the collective bargaining agreements and the civil service rules shall govern.
(Ord. 1368 § 2, 1984)
By resolution the city council shall adopt a job classification plan relating to all positions of employment in the city. Maintenance of the plan, placement of positions of employment within the classification system, and reclassifications of positions shall be governed by the personnel rules. The job classification plan may be amended by resolution of the city council.
(Ord. 1368 § 2, 1984)
By resolution the city council shall adopt a pay plan establishing a schedule of salary ranges and steps within each such range. Each class of positions of city employment shall be placed in a salary range. The pay plan may be amended by resolution of the city council. The city council shall annually establish compensation levels for each salary range and step, and shall adopt the same as a part of its budget ordinance. If no such ordinance is adopted by January 1st of any year, the compensation levels for the preceding year shall automatically continue in force and effect until amended by a new budget ordinance.
(Ord. 1368 § 2, 1984)
The mayor shall be paid as determined by the salary commission as set forth in Chapter 2.51 MMC. In addition to salary, the mayor shall be entitled to reimbursement for mileage and out-of-pocket expenses for out-of-town meetings only that are incurred in the performance of the duties of the office. The mayor shall not engage in any other employment that would interfere with regularly scheduled meetings or the other duties of the office.
(Ord. 1368 § 2, 1984; Ord. 1391 § 1, 1984; Ord. 1500, 1986; Ord. 1614 § 1, 1988; Ord. 1665 § 1, 1989; Ord. 1765 § 1, 1990; Ord. 1972, 1993; Ord. 2113 § 1, 1997; Ord. 2163 § 1, 1997; Ord. 2363, 2001; Ord. 2559 § 1, 2005)
Compensation for each council position, whether such position is filled by election or appointment, shall be determined by the salary commission as set forth in Chapter 2.51 MMC. In addition to such compensation, all council members shall be entitled to reimbursement for actual and necessary expenses incurred in the performance of the duties of the office.
(Ord. 1368 § 2, 1984; Ord. 1391 § 2, 1984; Ord. 1501, 1986; Ord. 1614 § 2, 1988; Ord. 1665 § 2, 1989; Ord. 1765 § 2, 1990; Ord. 1972, 1993; Ord. 2163 § 2, 1997; Ord. 2559 § 2, 2005; Ord. 2613 § 1, 2006; Ord. 2630 § 1, 2006; Ord. 3049 § 1 (Exh. A), 2017)
(1) 
Officers and employees of the city shall be entitled to the payment of or reimbursement for the classes of expenditures described in subsections (2) and (3) of this section while in the performance of their official duties, subject to having received prior approval from the mayor or chief administrative officer.
(2) 
No payment shall be made for the expenditures described under this section unless the employee incurring the same submits itemized receipts of verification.
(3) 
Upon the effective date of the ordinance codified in this section, expenses for use of personally owned vehicles of employees or officers of the city in the course of official duties shall receive the mileage rate as approved by the United States Internal Revenue Service, subject to prior approval by the mayor or city administrator.
(Ord. 1368 § 2, 1984; Ord. 2733 § 1, 2008; Ord. 2735 § 1, 2008; Ord. 2770 § 1, 2009)
Official duties shall include, but not be limited to: attendance at conferences, meetings, and schools; provided, however, that no claim for reimbursement for an expense shall be allowed unless the same shall be presented in detailed account, accompanied by receipts for the expenditures for which reimbursement is claimed, duly certified by the officer and/or employee submitting such claims, and on such form and in the manner as prescribed by the Division of Municipal Corporations in the office of the state Auditor, which shall be provided by the city clerk. Further, any such claims so submitted shall be paid only upon approval by the city council.
(Ord. 1368 § 2, 1984)
City credit cards may be used by city officials and employees, subject to RCW 43.09.2855 and the following restrictions:
(1) 
Any such credit cards obtained will be issued in the name of the elected official or employee, as well as the city, and may not be used by any other person.
(2) 
The elected official or employee issued a city credit card shall immediately sign a receipt for the same, which statement shall also include acknowledgment that the elected official or employee understands the limitations put on the use of the credit card and that any misuse thereof shall constitute a misuse of public funds.
(3) 
The mayor or his/her designee is authorized to establish credit card agreements, for issuance of credit cards to eligible users for purchase of items, products and services required for authorized city business purposes. The mayor or his/her designee shall adopt procedures to implement this section. Credit cards shall be distributed in a manner that is controlled and under approval of the mayor or his/her designee for any user that has a legitimate city business purpose and need for a card. In association with the card issuer, the mayor or his/her designee shall establish credit limits that establish controls on card use. The mayor or his/her designee shall authorize payment of credit card bills, establishing city procedures for the review, controls, and audits of such bills.
(4) 
Any credit card obtained by the city is not for any personal use or the purchase of personal items by any elected official or employee; it may not be used for personal purchase to be paid back to the city at a later date. Cash advances on credit cards are prohibited.
(5) 
The elected official or employee shall obtain a receipt for each purchase made with the card, and shall submit the same, together with a fully itemized expense voucher, to the city finance director not less than 10 days after the credit card billing is received by the city. Any charges on the card which are not properly identified on the expense voucher, or which are disallowed by the finance director or auditing authority, shall be immediately reimbursed by the official or employee in the form of cash or a salary deduction. If, for any reason, a disallowed charge is not repaid before the credit card billing is due and payable, the city shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee up to the amount of the disallowed charge, plus interest at the same rate as charged by the credit card company.
(6) 
No official or employee who has been issued a credit card shall continue to use the card if any disallowed charge is outstanding, and shall be required to surrender the card upon demand by the finance director, chief administrative officer or mayor. The city reserves unlimited authority to revoke use of any credit card issued to an officer or employee, and, upon notice of such revocation being delivered to the credit card company, the city shall not be liable for any costs or charges incurred on the card thereafter.
(Ord. 1368 § 2, 1984; Ord. 2825 § 1, 2010)