There is hereby created and established a special purpose fund to be known as the drug enforcement fund.
(Ord. 1133 § 1, 1992)
The sources of revenue to be deposited into the drug enforcement fund are as follows:
(1) 
Appropriations by council authorization;
(2) 
Donations from the public or other organizations;
(3) 
Interest;
(4) 
All fines, forfeitures and penalties ordered by any court;
(5) 
All moneys and proceeds from the sales of property seized during drug investigations and forfeited pursuant to RCW 69.50.505 and all other applicable state and federal laws.
(Ord. 1133 § 1, 1992)
Funds expended from the drug enforcement fund shall be for such uses and purposes as provided for below, except as otherwise authorized by council resolution:
(1) 
Expansion or improvement of drug law enforcement services, rewards and drug awareness education;
(2) 
Purchase, lease and maintenance of equipment and other items necessary for drug investigation.
(Ord. 1133 § 1, 1992; Ord. 1161 § 1, 1993)
Any unexpended moneys remaining in the drug enforcement fund at the end of a budget year shall not lapse, and shall be carried forward from year to year until expended for the purposes set forth in CMC 3.110.030 or as otherwise directed by resolution of the city council.
(Ord. 1133 § 1, 1992)
The city clerk and chief of police shall have joint responsibility for the management and administration of the drug enforcement fund. Revenue and expenditure shall be in accordance with city policy, state of Washington laws, Chapters 35A.33 and 69.50 RCW and Budgeting Accounting and Reporting System (BARS) Manual procedures.
(Ord. 1133 § 1, 1992)
The drug enforcement policy contained in the Narcotic Enforcement Task Force Policy and Procedure Manual, which is the official document of the Quad Cities Narcotics Task Force, shall be adhered to for all activities governed by this chapter.
(Ord. 1133 § 1, 1992; Ord. 1161 § 2, 1993)
(1) 
The imprest cash revolving fund shall contain the amount of $10,000.
(2) 
The city clerk/treasurer shall be designated as the disbursement officer of the imprest cash revolving fund and shall be responsible for its distribution to the police department as approved requests are submitted. The Clarkston chief of police is the designated custodian of the fund and is responsible for its use. Imprest cash revolving fund balances are maintained within the city budget and kept in a city bank account. The process of withdrawal of funds will be as follows:
(a) 
The officer assigned as narcotics detective will make a request to the chief of police, or the next in command in his absence, for cash to be withdrawn from the fund and to be held in a secure location within the police department for such time as purchases need to be secured;
(b) 
The chief of police, or the next in command in his absence, will approve the request and submit the request to the city clerk/treasurer;
(c) 
The city clerk/treasurer will print a check for withdrawal of the funds from the bank and cash the check;
(d) 
The city clerk/treasurer will deliver the funds to the chief of police, or his designee in his absence;
(e) 
The chief of police, or the next in command in his absence, will place the funds within the designated secured location;
(f) 
Each request for funds must detail the amount being requested and space for persons transferring and persons receiving the funds from the time the request is made until the time the funds are distributed to the designated secured location;
(g) 
The chief of police, or the next in command in his absence, will retain the original receipt with signatures, and provide a copy of the receipt to the city clerk/treasurer to be placed with the check used to make the withdrawal from the bank.
(3) 
The chief of police, or the next in command in his absence, must authorize all advances of moneys from the designated secured location to agents or officers for purchases from informers.
(a) 
Authorizations must specify the information to be received and/or the items being purchased, the amount of the expenditure, and the assumed name of the informer.
(b) 
The investigation unit must maintain confidential files of the true names, assumed names, and signature of all informers to whom payments have been made. To the extent practicable pictures and/or fingerprints of the informer payee should also be maintained.
(c) 
The custodian should receive from the agency or officer authorized to make a confidential payment, a receipt for cash advanced to him/her for such purposes.
(d) 
The agent or officer should receive from the informer a receipt detailing the following information:
(i) 
Purchase being made from informer;
(ii) 
Informer acknowledging receipt of dollar amount receiving;
(iii) 
Signature of informer and date signed;
(iv) 
Signature of officer or authorized representative of the city.
(e) 
The signed receipt from the informer payee with a memorandum detailing the information received must be forwarded to the agent or officer in charge. The agency or officer in charge must compare the signature on the receipt with the confidential file of assumed name signatures. He/she must also evaluate the information received in relation to the expense incurred and add his/her evaluation remarks to the report of the agent or officer who made the expenditure. A certification of payment to the custodian should serve as support for the expenditure from the imprest fund. The certification should be witnessed by the agent or officer in charge on the basis of the report and informer payee's receipt.
(f) 
Each agent or officer in charge must prepare a quarterly report showing status and reconciliation of the imprest fund and itemizing each payment, name used by informer payee, information or purchase received and use to which information or purchase was put. This report must be made part of the files and reviewed quarterly by the chief of police, or the next in command in his absence.
(4) 
Reconciliation of the confidential law enforcement revolving drug fund must be completed on a monthly basis. The city clerk/treasurer will provide to the chief of police, or the next in command in his absence, fund transaction report itemizing withdrawals and deposits. To reconcile the fund:
(a) 
The total ending balance of the fund as listed on the report, plus the certified cash balance of the fund moneys kept in the designated secured location, plus the certified balance of all receipts for funds distributed, minus the certified cash deposits made to the fund must equal the fund beginning balance of the current year.
(b) 
The reconciliated confidential law enforcement revolving drug fund is to be provided to the city clerk/treasurer with supporting documents upon completion.
(5) 
Procedures for replenishment of the imprest cash revolving fund and all other record keeping requirements for the fund shall be as established by the State Auditor in the BARS Manual Accounting Procedures Section on Petty Cash, Volume 1, Part 3, Chapter 3, Section E and those additionally prescribed for the operation of Confidential Funds, Volume 1, Part 3, Chapter 12, Section 7.
(6) 
All prior uses of this imprest cash revolving fund are ratified.
(Ord. 1161 § 3, 1993; Ord. 1741 § 1, 2026)