The Town Square and the Hangar community building are intended for the use and enjoyment of Kenmore residents and visitors. This facility belongs to the taxpayers of Kenmore and is intended to provide a location free of charge for them to gather, entertain, meet, eat, drink, connect, and just hang out.
Intended uses for the Hangar include but are not limited to the following:
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Meeting with friends
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Socializing
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Book club meetings
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Recitals
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Lectures
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Musical performances
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Club meetings
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Meeting with clients
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After-school programs
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Classes
The 4,600 square-foot Hangar includes approximately 1,200 square feet in the southeast portion of the building for a retail tenant. The current tenant provides coffee products and other drinks, baked goods, and other food offerings.
The Hangar is a gathering place for the public to use free of charge. The Hangar contains a two-sided fireplace, comfortable furniture, and table space, free wi-fi, plugins, a sound system, projector and TV, and a large airplane hangar-style door that can remain open on warm summer days. There are two designated rooms that are open to the public but may be reserved by Kenmore residents or non-profit groups during designated hours Monday through Saturday. When these spaces are not reserved, they will be available for anyone to use informally for hanging out or meeting friends or a client. These two spaces are:
1. 
The "Beaver" room (the small conference-like room on the east side of the "Otter" gathering area).
2. 
The "Otter" room (the larger, more open space adjacent to the large Hangar door and between the fireplace and the north wall of the building).
The Otter and Beaver spaces will be available for public use and reservations during the retail tenant’s business hours. The City may allocate certain hours for open public use and designate certain hours not available for reservations. The City may also allow certain events outside of the tenant’s business hours at the City Manager’s discretion.
All users of the Hangar acknowledge that the public is free to come and go throughout the building. The Hangar includes a retail space leased to Diva Espresso (“Tenant”), and this tenant may provide seating for the sole use of its customers. The Tenant’s customers may also use other portions of the Hangar, except as described in the following paragraph. During the Tenant’s business hours, the Tenant’s patrons and the public will be free to enter and exit through all doors of the Hangar, provided that the City may make exceptions with the concurrence of the Tenant and in compliance with building and fire codes.
When using the Otter space for an event, the Applicant shall acknowledge that the public may attend the event and freely enter and exit through all exterior doors of the building.
City-sponsored events have priority in the Hangar, and the City Manager or Designee reserves the right to cancel any prior reservations or use of the Hangar and/or to suspend any portion of this facility use policy.
Reservations for the two spaces in the Hangar may be made using the City’s online reservation system, except as noted below. All Applicants that reserve space in the Hangar must read and acknowledge that they understand and accept all procedures and regulations in the City of Kenmore’s Hangar Building Facility Use Policy.
The Hangar is only available to Kenmore residents and Non-profit organizations. Group meetings of ten (10) or more people must have a reservation to use the Hangar and premises. Reservations for meetings or events that anticipate attendance of less than 30 people should be made at least two weeks in advance.
Reservations for meetings or events that expect attendance of 30 or more people will require 4 weeks’ advance notice to the City.
When the Otter space is reserved, the Beaver room will also be reserved for that same event and user, due to their proximity. The Beaver room may be reserved without reserving the Otter space. On a case-by-case basis and depending on circumstances, the City may approve separate simultaneous reservations of both spaces with the concurrence of both parties.
The City encourages maximum public use of the facility. Except for City sponsored events, individuals or groups may not monopolize any space within the Hangar, with or without reservations. Individuals or groups that reserve space on multiple dates at a consistent day and time must receive approval by the City Manager or designee, at their sole discretion. Reservations may be made no sooner than three months in advance. City-sponsored events and meetings or organizations providing services in partnership with the City may reserve the space outside of the reservation windows and for durations as determined by the City.
Typical room reservations will be in one hour increments up to a maximum reservation of three hours. If a group wishes to reserve either space for more than three consecutive hours, then approval is required from the City at least three working days in advance.
The City may cancel a reservation at any time due to an emergency, severe weather or situations that may result in facility damage or personal injury. The City Manager or designee can also cancel a reservation if the meeting room is needed for a city sponsored meeting or event. In such instances a full refund will be provided.
An Applicant’s cancellation of a reservation must be made in writing via e-mail at least seven (7) calendar days prior to the reserved event to the City of Kenmore and a response in writing via e-mail must be sent back to the applicant from the City acknowledging and confirming the cancellation.
Any form of refund will be issued only to the Applicant. The City of Kenmore is not responsible for reimbursement of items purchased in association with the scheduled event such as insurance, vendor or service charges, equipment rentals, permit or licensing fees, etc.
The Applicant seeking to reserve City facilities must be 18 years or older and sign the City’s application agreement. The Applicant must agree to follow and abide by these policies. The Applicant reserving the space must be present during the entire time of the reservation. Groups comprised of minors (under 18 years of age) shall be supervised by a sufficient number of adults at all times while using Hangar facilities and premises. The Applicant reserving the space is considered to be the responsible party in case of damage, theft, or disturbance during use of the Hangar facility.
All who occupy, use, or reserve the Hangar and its public spaces agree to abide by the policies herein. All users of the Hangar and its premises will abide by local, State, and Federal laws. The City of Kenmore believes in the dignity, equality, and constitutional and civil rights of all people, and will not tolerate discrimination, harassment or any behavior that creates fear, isolation, or intimidation.
The City is not responsible for room set-up or takedown. Those who have reserved the spaces are responsible for room setup and may use the tables and chairs in the two spaces. The City also has a limited number of chairs and tables in the Hangar’s storage closet, and these may be available for meetings and events with at least three working days advance notice to the City. At the conclusion of the event, the attendees must restore the room to the way they found it prior to the event. Attendees must remove all trash, belongings, and event related materials and leave the facility clean and intact.
The Applicant is responsible for cleanup immediately following the event. Cleanup includes returning furniture to its prior location, throwing away trash in the appropriate receptacles, wiping up spills, and removing food crumbs and other scraps. If additional cleanup beyond routine cleaning by City staff is required, the Applicant or group will be charged for the City’s cost of cleanup and/or may not be allowed to use the facility in the future.
The Hangar contains a speaker and microphone system. This system may only be set up and operated by a City representative. Users of amplified sound must be sensitive and courteous to the retail tenant, its patrons, and other users of the Hangar. The City reserves the right to control the sound level at any time during a reservation.
The Hangar also contains a monitor in the Beaver room and a screen and projector system in the Otter room. These systems may only be set up by a City representative. Groups must bring their own laptops for digital and video presentations. Pre-event training is required to use the City’s projector and screen to ensure a smooth reservation.
The Applicant should provide their own easels, flip charts, etc. for displays. See below for restrictions on posting decorations or displays. The Applicant is responsible for removing all display materials prior to leaving the premises.
Items may not be affixed to the ceiling, doors, walls, light fixtures, or windows. Rice, bubbles, silly string, birdseed, confetti and glitter are not allowed. The Applicant will be charged for the costs of repairing damage resulting from the use of hooks, nails, push pins, staples, tape or other adhesives and may not be allowed to use the facility in the future.
No exterior or interior signage can be posted on the structure of the Hangar building. Subject to the City’s sign code, users may post up to two A-boards or small banners near (but not on) the building and no more than one hour in advance of the event. The signs must be removed immediately following the event. The locations of the signs may be adjusted by the City at the City’s sole discretion.
The Applicant reserving the space must be present to accept or sign for any deliveries related to the event. No storage space is available in the Hangar for event supplies or equipment.
If an individual or group has not arrived within the first 15 minutes of their reservation, the reservation will be considered canceled, and the room will be classified as “open use” to the public. Changes to the reservation start time must be made no less than 48 hours before a reservation
If after 30 minutes 12 or less people are in attendance during a reservation in the Otter Room, City staff reserves the right to request that the group either move into the Beaver Room, dependent on availability, or allow members of the public to use any unused tables in the Otter Room. Exceptions can be approved by the City Manager or Designee.
1. 
PURPOSE
The City of Kenmore (City) welcomes every member of the community to visit and enjoy the Hangar community building at the adjacent Town Square. Because the Hangar and Town Square are public places designed to serve people of all ages with a wide range of interests, this policy defines expectations for behavior.
2. 
STATEMENT OF POLICY
All patrons, regardless of age, are expected to follow the Patron Code of Conduct. It applies to the Hangar and Town Square property. Parents and guardians are responsible for their child’s personal safety and behavior at all times.
Hangar and Town Square patrons are expected to:
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Be safe
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Be respectful of other patrons, city staff, and coffee shop employees
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Be respectful of city and coffee shop property
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Obey the law
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Comply with requests from city staff and coffee shop employees
City staff and coffee shop employees will intervene to stop prohibited activities and behaviors. Failure to comply with this code of conduct could result in immediate removal from the premises, exclusion from the Hangar and Town Square property for a period of one day to one year, or in arrest or prosecution.
The following observable behaviors and activities are not allowed:
3. 
UNSAFE or DISRUPTIVE BEHAVIOR
Examples (including but not limited to):
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Behavior likely to cause personal injury
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Interfering with the free passage of staff or others
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Use of hostile or aggressive language or gestures
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Loud talking or disruptive physical behavior
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Using electronic or communication devices in a manner that is disruptive
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Consuming foods or beverages in a manner that is disruptive
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Wearing insufficient clothing
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Bodily hygiene or scent so strong as to constitute a nuisance
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Sales and solicitation
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Bringing animals other than service animals into the Hangar
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Leaving any personal property unattended or with staff
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Littering or leaving garbage
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Remaining in a restroom for more than fifteen minutes
4. 
INAPPROPRIATE USE OF THE HANGAR AND TOWN SQUARE PROPERTY
Using Hangar and Town Square surfaces, equipment, fixtures, furniture, buildings or grounds in any manner other than intended.
Examples (including but not limited to):
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Activities inconsistent with normal Hangar and Town Square uses
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Actions that may result in damage to City property, coffee shop property, or the property of others
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Sleeping anywhere in the Hangar or on Town Square property
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Remaining in the Hangar after it closes each evening
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Being on the Hangar and Town Square Property between 10 pm and 5 am on any given day (exceptions are for city staff, custodial services, and coffee shop employees)
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With the exception of the designated bulletin board, leaving signs, bills, posters, displays or other media or written material unattended.
5. 
ILLEGAL BEHAVIOR
Any observable behavior that is prohibited by law.
Examples (including but not limited to):
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Threatening or harassing behavior towards staff or others
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Assaulting staff or others
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Sexual misconduct or harassment
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Selling or using drugs
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Consuming alcohol or possessing an open container of liquor
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Theft of materials or items belonging to the Hangar and Towns Square property, staff, or others
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Viewing or printing child pornography
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Defacing or vandalizing Hangar or Town Square property
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Smoking within 25 feet of Hangar entrances
6. 
NONCOMPLIANCE WITH STAFF
Ignoring requests or disobeying the direction of a City staff member or coffee shop employee.
Examples (including but not limited to):
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When asked to stop a prohibited behavior, failing to do so.
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When requested to leave for violations of the Code of Conduct or any City code or policy.
7. 
COMPASSION AND ASSISTANCE
The City recognizes that circumstances such as health problems, severe poverty, or lack of shelter may contribute to difficulty in complying with this code of conduct. City staff will take a compassionate, respectful approach and make reasonable efforts to help and assist people with these difficulties and connect them to shelter and/or services.
8. 
TOBACCO USE PROHIBITED
The use of tobacco products is prohibited inside or within 25 feet of any entrance or window to the Hangar.
9. 
MARIJUANA SALE or USE PROHIBITED
The sale or use of marijuana products is prohibited in the Hangar or premises.
10. 
LAWFUL ACTIVITY
All activities must comply with Kenmore Municipal Code, King County Public Health Code, state, and federal law.
11. 
FLAMMABLE MATERIALS
The use of candles or any other type of open flame, flammable materials or fog/smoke machines is prohibited in the Hangar.
12. 
ANIMALS
Only service animals are allowed in the Hangar.
13. 
INDEMNIFICATION
The Applicant must execute an application online to reserve space in the Hangar and agree to be the responsible party in case of damage, theft, or disturbances arising from the use of the reserved space. The Applicant must agree to indemnify and hold the City, its elected officials, officers, employees, agents and volunteers harmless from any and all claims, demands, losses, action and liabilities, including costs or attorney’s fees, to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected in any way with the Applicant and attendees of the activity, or by the Applicant’s or attendees’ breach of these policies or application agreement. The City is not responsible for lost, stolen or damaged items.
14. 
NOT A PUBLIC FORUM
The Hangar and its premises are not traditional public forums and are intended to be limited public forums. The Hangar contains a retail tenant, and the Hangar floor plan is an open area space with free flow and overlap of gathering spaces between the Tenant’s space and the rest of the facility. As a result, the entire Hangar and its premises should be treated as a retail area where patrons may come and go. The City’s acceptance of certain use by the public is not intended to create an open public forum, and the City retains the right to control the use of said facilities.
15. 
NO ELECTION, CAMPAIGN, OR OTHER POLITICAL ACTIVITY IN VIOLATION OF LAW
Pursuant to RCW 42.17 A.555, City of Kenmore facilities may not be used for the purpose of promoting or opposing any election, campaign, or ballot proposition purposes in violation of RCW 42.17A.555, WAC 390-05-271 and WAC 390-05-273.
16. 
NO EXPLICIT or PORNOGRAPHIC MATERIAL
No explicit or pornographic material, including images, videos, artwork, etc., may be shown or displayed in the Hangar or its premises.
17. 
ARTWORK
No artwork may be shown or displayed in the Hangar or its premises except in conformance with the City’s Display and Exhibition Policies, promulgated under the authority of Resolution 12-206.
18. 
ALCOHOL
Unless approved through a City-sanctioned event and except as provided for in the Tenant’s lease agreement, no alcohol will be allowed in the Hangar.
19. 
NO ENDORSEMENT
Receiving permission to use City facilities does not constitute an endorsement of a group’s philosophies, policies, or beliefs.
20. 
DISTRIBUTION OF GIVE-AWAYS
The City reserves the right to deny the distribution of items at events deemed to be hazardous, a nuisance or not family friendly.
21. 
SLEEPING
Lying down, napping, or sleeping is prohibited in the Hangar.
22. 
SALES and SOLICITATION
Individuals, groups or organizations are prohibited from selling any goods or services or soliciting funds anywhere in the Hangar, unless otherwise approved by the City Manager or his/her Designee.
23. 
CITY MANAGER MAY ADD RESTRICTIONS OR REQUIREMENTS
The City may add requirements and/or restrictions as deemed necessary, depending on the activity or event. The City will identify the required additional requirements and/or restrictions in writing five days in advance of the event. The City can deny room reservation requests at its sole discretion, due to staff or facility availability, incompatibility of the reservation request with the City facilities, or other reasons. All requests are subject to the approval of the City Manager or Designee. The City reserves the right to terminate a reservation if risks to safety or property exist or if users are violating facility use policies or other laws.
24. 
NO SHOW
If a user or group reserves the space and does not use the space without notifying the City in advance, the City may cancel the user’s or group’s other reservations without notice. The City may refuse future reservations after more than one no show.
25. 
CITY CANCELATION OF RESERVED SPACES
The City reserves the right to cancel a reservation if the City wishes to make use of the facility which in the judgment of the City supersedes the need of the user. Notice of the City’s cancellation for priority use shall be given in accordance with the time limits set forth in KMC § 9.40.060. Notice of cancellation for emergencies may be given at any time. As owner of the Hangar, the City shall not be responsible for any claims, losses, liabilities or damages if the City displaces other users, and the Applicant must agree to release and indemnify, defend, and hold City harmless from such claims.
26. 
CITY RIGHT TO REFUSE OR TRESSPASS
If a person or group does not follow these policies, causes damage or disruption to the facility, or otherwise exhibits behaviors that are not in keeping with the effective and efficient use of the facility, the City, at its sole discretion, may refuse to allow the person or group to reserve or use the Hangar facilities in the future. The City, at its sole discretion and based on illegal, disruptive or other behaviors not in keeping with the harmonious public use of the facility, may trespass individuals from the property indefinitely.
27. 
MAXIMUM ROOM CAPACITY
Maximum room capacities are depicted in the attached Hangar floor plan. Events or gatherings that exceed approved capacities may be cancelled immediately and future reservations may be canceled at the City’s sole discretion and without notice.
28. 
POLICY INTERPRETATION
The City Manager or Designee shall make any necessary interpretations of these policies.
Definitions
Sales: Any wholesale, retail, service, or similar activity that could:
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result in the exchange of money; or
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offer monetary gain to the person(s) distributing the product or service.
Solicitation: The act of requesting money, credit, goods, or merchandise for any purposes.