[HISTORY: Adopted by the Board of Trustees of the Village of Ellenville 1-23-2006
by L.L. No. 2-2006. Amendments noted where applicable.]
The purpose of this plan is to minimize disasters or potential disasters
and their effects, provide for effective local responses when disasters occur
and facilitate local recovery.
A.
This plan, in whole or in part, may rely upon the New
York State Executive Law, Article 2-B, the New York State Defense Emergency
Act, as amended, and the Federal Robert T. Stafford Disaster Relief and Emergency
Assistance Act for the power necessary for its development and implementation.
Under these laws, the Village is authorized to deal effectively with potential
disaster situations.
B.
Statutory authority is given to the Mayor to designate
and be responsible for any emergency situation occurring in or affecting the
Village. The Mayor, or his or her designee, is the only person who may request
assistance from the next higher level of government. For the Village, the
next higher level of government is the county government.
C.
A line of succession shall be set up to designate who
shall act as the agent for the Village when the Mayor is unavailable or his
or her arrival constitutes an unacceptable delay. Mayor Designee No. l: Village
Manager; Designee No. 2: Code Enforcement Officer; Designee No. 3: Chief of
Police; Designee No. 4: Deputy Mayor. Said designee may, under those conditions
where the Mayor is unavailable or his or her arrival constitutes an unacceptable
delay, issue a declaration of emergency which shall be followed by the steps
required by New York State Executive Law, Article 2-B.
The Mayor shall, in consultation with others which he or she deems appropriate,
make such plans as he or she deems necessary to prevent and minimize the effects
of disaster. These steps shall include but need not be limited to:
A.
Identification of potential disasters and disaster sites.
B.
Recommend disaster prevention projects.
C.
Suggest revisions and additions to building and safety
codes and zoning and other land use programs.
D.
Take such other measures as reasonably can be taken to
prevent disasters or mitigate their impact.
A.
The Emergency Operations Center (EOC) will be the Village
Hall located at 81 North Main Street, Ellenville. The Alternate Emergency
Operations Center (AEOC) will be the Ellenville Regional Hospital, located
at Route 209, Town of Wawarsing, Ulster County, New York.
B.
The EOC to be used will be determined by the Mayor or
his or her designee at the time of the emergency. The Mayor shall assess all
information received from any or all Village departments, Town of Wawarsing
departments, Village Police, New York State Police, Ulster County Sheriff's
departments, any and all Village Board members and the Ulster County Emergency
Management Office. The Mayor may declare an emergency (disaster) after all
information is assessed.
A.
The Mayor is responsible for the conduct of disaster
operations within his or her political supervision.
(1)
The Mayor shall use any and all facilities, equipment,
supplies, personnel and other resources of the political subdivisions in such
a manner as may be necessary or appropriate to cope with the disaster.
(2)
The Mayor shall direct the activities of all agencies
within the political subdivision against the effects of the emergency. The
Mayor will utilize services of the Emergency Operations Center and its staff
for implementation of necessary measures to achieve emergency operations.
The Mayor may appoint an Emergency Coordinator to coordinate the operation
of the EOC and to coordinate emergency response.
B.
The Village Board shall take all appropriate steps to
prepare for any disaster or emergency and shall generally be responsible for
the implementation of this and other emergency preparedness plans. The EOC
staff is not limited to those listed below, nor are those listed required.
A.
The Mayor, Village Board members, Supervisor of the Streets
Department, Village Clerk and other Village personnel as designated will assemble
at the EOC upon notification of an emergency. The emergency notification list
will be kept on file with the Village Clerk.
B.
The Mayor or designee is responsible for making the formal
declaration and proper notification of a disaster. This includes:
(1)
A letter to the Village Clerk, the Ulster County Clerk
and the Secretary of State within 72 hours.
(2)
A copy of this letter will be sent to the Ulster County
Emergency Management Office.
(3)
Telephone or letter to the official Village newspaper.
The Village will contact the Ulster County Emergency Management Office for
assistance only after all local or mutual aid resources are exhausted. Requests
for outside aid must first be approved by the Mayor or designee.
(a)
When there is a need for mass care of persons, the American
Red Cross is the recognized agency responsible. The Ulster County Emergency
Management Office will automatically notify the Red Cross to open a shelter
when notified. If this mechanism is not used, then the burden of expense of
sheltering and feeding may be assumed by the community, the Village of Ellenville.
(b)
The Fire Chief and Fire Officers will be responsible
for the direction of all action to contain and extinguish fire resulting from
emergencies and the removal of trapped and injured persons from damaged buildings,
disaster sites and flooded areas. The local Fire Chief may call upon the County
Fire Coordinator for advice and/or assistance concerning fire-related emergencies
and relief operations. The Fire Department also adopts, incorporates and shall
participate in any Fire Mutual Aid Plan and the Ulster County Hazardous Materials
Response Plan and any other plan deemed in the best interest of the residents
of the Village.
(4)
The Village Clerk shall serve as the Public Information
Officer and shall direct the local dissemination of emergency information,
the issuance of news reports to the public and notify the County Emergency
Services on the status and development of emergency measures, using all media
of public communications.
(5)
The Mayor or designee shall request that the Ulster County
Sheriff's Department, Village Police and New York State Police will assign
their personnel to maintain order, prevent looting, direct traffic and also
to direct the injured to medical installations.
(6)
The Supervisor of the Streets Department will be responsible
for maintaining essential public facilities and services, including the maintenance
of streets, highways, bridges, public buildings and other vital community
services. He or she will cooperate with all other departments of the Village
to restore and maintain essential services.
(7)
The Code Enforcement Officer of the Village will be responsible
for safety inspection of damaged buildings before evacuees are allowed to
reoccupy such buildings.
Those persons designated have the responsibility for supplying the Ulster
County Emergency Management Office with the following information when requesting
additional aid:
The maintaining of logs by EOC staff and all Village departments documenting
personnel time, materials and equipment utilized to respond to the situation
is required.
A.
Responsibility.
(1)
The Mayor of the Village of Ellenville is responsible
for the conduct of the disaster operations within the Village of Ellenville.
The Mayor of the Village shall use any and all facilities, equipment, supplies,
personnel and other resources of the Village of Ellenville in such a manner
as may be necessary to cope with the disaster.
(2)
The Mayor shall direct the activities of all agencies
within the Village of Ellenville against the effects of an emergency in conformance
with the approved plans for the rescue and relief of the people, the recovery
and the rehabilitation of the community of Ellenville. The Mayor will utilize
services of the Emergency Operations Center and its staff for implementation
of necessary measures to achieve emergency operations.
A.
Once an emergency has been proclaimed, local emergency
orders can be issued. A local emergency order shall be effective from the
time and in the manner prescribed in the order and shall be published as soon
as practicable in the news of general circulation in the area affected by
such order. Such orders shall cease to be in effect five days after promulgation
or upon declaration by the Chief Executive that the state of emergency no
longer exists, whichever occurs sooner.
B.
The Chief Executive may extend such orders for additional
periods not to exceed five days each during the pendency of the local state
of emergency. Local emergency orders shall be executed in triplicate and shall
be filed within 72 hours, or as soon thereafter as practicable, in the Office
of the Clerk of the governing board of the county, the governing board of
the county, the Office of County Clerk and the Office of the Secretary of
State.
C.
The local state of emergency or proclamation declaration
shall read as follows:
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LOCAL STATE OF EMERGENCY OR PROCLAMATION DECLARATION
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A State of Emergency is hereby declared in the Village of Ellenville
for a period of time beginning at _____ hours on the date of _____ and continuing
in effect for a period not to exceed five (5) days and ending at ____ hours
on the date of _____.
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The State of Emergency has been declared due to emergency conditions
produced by:
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Such conditions threaten or imperil the public safety of the citizens
of: _____
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As Chief Executive of the Village of Ellenville, I, __________ have
exercised the authority given to me under New York State Executive Law, Article
2-B, to preserve the public safety and hereby render all required and available
assistance vital to the security, well-being and health of the citizens of
the community.
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I hereby direct the Department(s) of _____________________ to take whatever
steps necessary to protect life and property, public infrastructure and other
such emergency assistance as deemed necessary.
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Signed:
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Title
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Date
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A.
Purpose. The Village of Ellenville Board of Trustees,
as the elected body of the people, shall take all appropriate steps to prepare
for any disaster or emergency and shall generally be responsible for the implementation
of this and other emergency preparedness plans.
A.
Responsibility. The Village Clerk is responsible for
the maintenance and availability of essential records, documents and other
materials required during the emergency.
B.
Checklist.
(1)
(2)
Receive notification and briefing from the Mayor.
(3)
Report to EOC.
(4)
Perform designated duties.
(5)
Be prepared to brief Mayor on developments.
C.
Act as Public Information Officer. The Village Clerk,
under the direction of the Mayor of the Village of Ellenville, or his/her
designee, coordinates the local dissemination of emergency information, the
issuance of news reports to the public and notifies the County Emergency Management
Office on the status and development of emergency measures, using all media
of public communication.
E.
Telephone list.
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Call Letter
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Point of Contact
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Telephone No.
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Radio Station:
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EBS Station:
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Newspapers:
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A.
Responsibility.
(1)
The Village Manager, or his/her designee, shall serve
as Emergency Coordinator, and will direct the implementation of the comprehensive
plan for the Emergency Operations Center, under the direction of the Mayor.
(2)
Also, under the direction of the Mayor, the Emergency
Coordinator will coordinate the emergency operations of the Emergency Operations
Center, prepare estimates of the situation, advise the Mayor or designee of
operational priorities and recommend requests for assistance from the Ulster
County Emergency Management Office.
B.
Checklist.
(1)
Upon notification by the Village of Ellenville Mayor,
activate the EOC and its location.
(2)
Report to the EOC.
(3)
Establish communications with county and key agencies,
(4)
Monitor emergency.
(5)
Ensure that EOC staff receive periodic briefings.
(6)
Ensure that staff receive and understand their Standard
Operating Procedures (SOP).
(7)
Be prepared to brief Mayor.
(8)
At the termination of the emergency, or when directed,
return the EOC to its pre-emergency status.
(9)
Ensure that all logs, memos and messages are collected
when emergency is terminated.
A.
Responsibility. The Fire Chief and fire officers will
be responsible for the direction of all action to contain and extinguish fire
resulting from emergencies and the removal of trapped and injured persons
from damaged buildings and flooded areas. The local Fire Chief may call upon
the Ulster County Fire Coordinator, or the County Civil Defense, under mutual
aid, for advice and/or assistance concerning fire-related emergencies, relief
operations and coordination of emergency shelter and feeding operations.
B.
C.
Telephone list.
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Name
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Position
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Telephone No.
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Local Fire Company Line of Succession
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County Fire Company/Department Coordinator
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A.
Responsibility. The Chief of Police may designate a traffic
control officer to be part of the Emergency Operations Center for the purpose
of controlling traffic and population movements. The local police will direct
all action to maintain order, prevent looting and help alleviate panic; direct
injured to medical installations, and assist handicapped persons by obtaining
transportation and directing them to the nearest reception shelter. The Chief
of Police may call upon the Ulster County Sheriff's Department and/or
other police agencies for advice and/or assistance.
B.
C.
Telephone list.
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Name
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Position
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Telephone No.
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Police Department Line of Succession
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Staff
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County
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New York State Police Contact
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D.
Special needs list.
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Name
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Address
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Telephone No.
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Assistance Required
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A.
Responsibility. The Supervisor of the Village's
Streets Department is responsible for the maintenance of streets and bridges
and all official trucks, cars and equipment. This person will direct action
to check, restore and maintain essential public facilities and services, such
as streets, bridges, public buildings and other vital community services,
calling upon all public works and engineering services of Ulster County for
such assistance. This person will work in conjunction with the utility companies
or authorities in the restoration of various essential services.
B.
Checklist.
(1)
Upon notification by the Village of Ellenville Mayor,
or his/her designee, will respond as directed:
C.
Telephone list,
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Name
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Position
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Telephone No.
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Village Line of Succession
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Staff
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County contact
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A.
Responsibility. The Code Enforcement Officer of the Village
of Ellenville will be responsible for safety inspection of damaged homes and
businesses before evacuees are allowed to reoccupy such buildings.
A.
Responsibility. The Village Clerk shall serve as the
Communications Officer. The Communications Officer or staff supervises, directs,
arranges and restores communications for all emergency purposes using available
communication means and methods. Maximum use of all available forms of communications
will be planned by all departments to aid the communications staff in carrying
out their duties.
C.
Radio procedures.
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D.
Radio data sheet.
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Name
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Position
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Telephone
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Radio Frequency
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State Agencies:
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County Agencies:
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Local Agencies:
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Other:
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A.
The Captain of the Ellenville-Wawarsing Rescue Squad
shall serve as the Health Officer.
B.
Responsibility. The Health Officer directs all action
to render health and medical services to the community. The officer or staff
should alert hospitals and ambulances in the area regarding anticipated medical
needs.
A.
The Resource Officer shall be appointed by the Mayor
or his/her designee.
