Village of Southampton, NY
Suffolk County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Southampton 1-20-2004 by L.L. No. 1-2004. Amendments noted where applicable.]
A. 
There is hereby created a Village Commission on Veterans Events, which shall consist of no more than 25 members appointed by the Mayor with the approval of the Board of Trustees.
[Amended 4-8-2004 by L.L. No. 4-2004]
B. 
The term of office of each member of the Commission shall be one official year.
C. 
The members of the Commission shall be residents of Suffolk County.
D. 
The Commission shall elect from among its members a chairperson, four vice chairpersons, a secretary and a treasurer, and such officers shall constitute the Executive Committee of the Commission.
E. 
Meetings of the Commission shall be held at the call of the Chairperson and at such other times as the Executive Committee may determine.
F. 
The Executive Committee may adopt such rules of procedure as it may deem necessary of the proper exercise of the Commission's powers and duties.
The Village Board of Trustees hereby finds that it is appropriate for the Village to promote and sponsor patriotic events, parades and celebrations for the proper observance of Independence Day, Memorial Day and Veterans Day.
A. 
The Commission shall have general care and charge over the organization and administration of patriotic events, parades and celebrations sponsored by the Village for the proper observance of Independence Day, Memorial Day and Veterans Day.
B. 
If the Village Board of Trustees hereafter finds that it is appropriate for the Village to promote and sponsor any other patriotic events, parades and celebrations, the Commission shall have general care and charge over the organization and administration thereof.
C. 
The Commission's general care and charge over the organization and administration of patriotic events, parades and celebrations sponsored by the Village shall include organization and administration with respect to soliciting funds (including gifts and donations) to support such patriotic events, parades and celebrations.
D. 
The Commission's general care and charge over the organization and administration of patriotic events, parades an d celebrations sponsored by the Village shall be subject to the direction and control of the Village Board of Trustees.
E. 
The Commission's general care and charge over the organization and administration of patriotic events, parades and celebrations sponsored by the Village shall be subject to and limited by the amount of appropriations that may be made by the Village Board of Trustees for such patriotic events, parades and celebrations and the amount of other funds (including gifts and donations) that may be available for such patriotic events, parades and celebrations.
[Added 4-22-2008 by L.L. No. 2-2008]
A. 
The procedures governing participation in the annual July 4 parade sponsored by the Village for the proper observance of Independence Day are as follows:
(1) 
Any person, organization or group seeking to march in the Village's July 4 parade may apply to do so by submitting an application form to the Village or the Commission in a timely fashion, as specified below.
(2) 
Application forms will be made freely available at the Village's main office no later than 4:00 p.m. on the Thursday before Memorial Day. Application forms will be accepted by the Village up to 4:00 p.m. on the day four business days prior to July 4.
(3) 
Application forms may request information about the identity of the applicants, their designated representatives, and the number of applicant members planning to march.
(4) 
The Village and/or the Commission may charge a reasonable fee per individual applicant or group applicant, not to exceed $100, refundable in case applications are rejected.
(5) 
The Village and/or the Commission will notify, by telephone and in writing, any person, organization or group that submits a parade application whether his or its application has been accepted, in accord with the timetable specified below. In cases of organizations or groups, these communications shall be made to the designated representative.
(6) 
If the Village and/or the Commission denies an application, a written summary of the reason(s) for the denial shall be provided to the applicant in accord with the timetable specified below.
(7) 
For all applications received by the Village and/or the Commission by 4:00 p.m. on the day eight business days prior to July 4, the Village and/or the Commission shall inform applicants and/or their designated representative whether their applications have been accepted or rejected, by telephone, and in writing, no later than five business days after applications and fees have been received.
(8) 
For all applications received thereafter but by 4:00 p.m. on the day four business days prior to July 4, the Village and/or the Commission shall endeavor to inform applicants or their designated representative of its decision on a "best efforts" basis.
(9) 
In cases where applications have been rejected, applicants have the right to meet with designated members of the Commission to discuss the reason(s) for the denials and to request reconsideration. They may also file a written appeal by letter to the Mayor. For all applications received by 4:00 p.m. on the day eight business days prior to July 4, such written appeals shall be decided and notification given to applicants or their designated representative, by telephone and in writing, within three business days of their receipt by the Mayor's office. For all applications received thereafter but by 4:00 p.m. on the day four business days prior to July 4, such appeals shall be decided and notice given to applicants or their designated representative on a "best efforts" basis.
B. 
The Village shall give public notice of the procedures set forth in Subsection A above by annually publishing public notice thereof in the Southampton Press no later than the Thursday before Memorial Day.
C. 
The Village Board of Trustees may from time to time amend the provisions of § 24-4 by resolution.