If dedication of a road is being offered at
some point in time after the performance bond has been released, this
procedure should be followed:
A. Dedication papers shall be submitted to the Town Clerk
and shall include:
(1) A duly acknowledged dedication and release, together
with the required County Clerk's recording fees, if any.
(2) A survey map of the property, which shall show the
actual location of the highway area within the highway right-of-way
and a metes and bounds description of the right-of-way.
(3) An abstract of title certified to the Town Board by
a reputable title company.
(4) A bargain and sale deed with covenant against grantor's
acts in the proper form for recording in the County Clerk's office.
(5) Six sets of plans which demonstrate that the roads are in conformance with highway specifications as set forth in Chapter
161 of the Code of the Town of Southold.
B. Upon receiving all of the aforesaid dedication papers,
the Town Clerk shall refer the papers to the Town Attorney for review.
C. When the Town Attorney deems the papers to be in proper
legal form, he shall so notify the Town Clerk and forward the papers
to the Superintendent of Highways.
D. The Superintendent of Highways shall ask the Town
Engineer to conduct an inspection of the road to be dedicated, the
costs of which are to be assumed by applicant. The Town Engineer shall
submit a written inspection report. The report shall itemize any work
that remains to be completed in order to bring the road up to Town
highway specifications.
E. The Town Engineer's report shall be submitted to the
Highway Superintendent for his review.
F. If further work is needed to bring the road up to
specifications, the Highway Superintendent shall so notify the applicant,
in writing, with a copy to the Town Clerk.
G. After the work is deemed complete by the Highway Superintendent,
he shall advise, in writing, the Town Clerk to submit the dedication
papers to the Town Board for acceptance at its next regularly scheduled
meeting.
H. The name of such highway may be proposed by the owner
or owners of property dedicating such highway, but the proposed name
shall be subject to the approval of the Town Board and the Planning
Board, primarily, to avoid duplication.
I. Before any highway shall be accepted by the Town of
Southold as a Town highway by dedication, the assessed value of the
buildings and structures on the land on both sides of such highway,
as shown on the current tax roll of the Town of Southold, shall have
an assessed value of not less than $40,000 per mile proportioned at
that rate if more or less than a mile.