[HISTORY: Adopted by the City Council of the City of Haverhill part
of Ch. 2 of the 1963 City Code (Ch. 2, Art. VI, of the 1980 Code). Amendments
noted where applicable.]
Money shall be paid out of the City treasury to satisfy claims and accounts
against the City only upon a warrant signed by the Mayor and countersigned
by the Auditor of Accounts. Such warrant shall be addressed to the Treasurer
and shall set forth the amount to be paid out, the person or persons, firm
or corporation to whom the amount is to be paid and the fund or appropriation
from which the amount is to be paid; provided, however, that the Treasurer
may pay upon presentation of the evidence of such indebtedness, and without
such warrant, any sum of money due upon the principal or interest of any note,
bond or other security issued by the City or the amount of any execution against
the City, forthwith notifying the Auditor of Accounts of such payment, who
shall cause a warrant to be made and delivered to the Treasurer authorizing
such payment.[1]
[1]
Editor's Note: Original § 2-77 of the 1980 Code, Presentation
of claims; time of payment, which immediately followed this section, was deleted
7-10-2007 by Doc. 76.
[Amended 7-10-2007 by Doc. 76]
All claims against the City intended for payment shall be deposited
in the office of the Auditor of Accounts by the officer, board or department
contracting and approving the same as practicable and in a manner as prescribed
by the Auditor of Accounts.
[Amended 7-10-2007 by Doc. 76]
When bills, accounts and payrolls due from the City for supplies furnished and services rendered to it shall have been examined and recorded by the Auditor of Accounts and by him allowed and approved, he shall prepare the warrant for the payment of the same as required by § 18-1.
All notices of claims against the City for damages to person or property
shall, as soon as reported to any officer, board or department of the City,
be referred to the Mayor and reported to the City Solicitor, and immediate
investigation of such claims shall at once be instituted under the direction
of the City Solicitor and a complete report of such investigation be made
to him.[1]
[1]
Editor's Note: Original § 2-81 of the 1980 Code, Claims
for damages by police or members of Fire Department, which immediately followed
this section, was deleted 7-10-2007 by Doc. 76.
[Amended 7-10-2007 by Doc. 76]
A.
Departments and executive boards and committees, excepting
the Department of Public Works, shall submit to the Auditor of Accounts, before
10:00 a.m. on Monday of each week, payrolls of employees to be paid weekly,
such payrolls to be made up for the whole preceding week up to 6:00 p.m. of
Saturday of the preceding week. Payment of wages to employees on such payrolls
shall be made on Wednesdays.
B.
The Department of Public Works shall submit to the Auditor
of Accounts, before 10:00 a.m. on Friday of each week, a payroll of the employees
in that department made up for the whole week ending at 6:00 p.m. of the Thursday
preceding. Payment of wages to the employees of the Department of Public Works
shall be made on Saturdays.
C.
All departments and executive boards and committees shall
submit to the Auditor of Accounts on or before the Monday preceding the fourth
pay period payrolls of all officers and employees payable monthly, which payrolls
shall be made up for the calendar month and to be payable on the last day
of each month or on the day preceding the last day when the last day is a
Sunday or a legal holiday.
[Amended 7-10-2007 by Doc. 76]
All amounts due and payable as wages to employees of the City other
than those employed in the School Department shall be entered upon payrolls
which shall be certified as correct by the officer or board in charge of such
employees. The salaries and wages of teachers and other employees in the Public
Schools Department shall be certified as correct on the payrolls by the School
Committee or by its authorized agent. All sums due for state aid, military
aid and soldiers' relief shall be entered upon payrolls by the Soldiers' Relief
Agent, and such payrolls shall be certified as correct by him. Certification
under this section shall include the actual or electronic signature of the
responsible officer or employee, which shall be made under the pains and penalties
of perjury. No payrolls shall be paid without such certification.
