Township of Robbinsville, NJ
Mercer County
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Table of Contents
Table of Contents
A. 
A Zoning Board of Adjustment is created consisting of seven regular members and two alternate members, each of whom shall be appointed by the governing body. The members of the created Zoning Board of Adjustment are reappointed to serve their respective terms. The terms of all new members appointed under this chapter shall be so determined that, to the greatest practicable extent, the expiration of such terms shall be distributed, in the case of regular members, evenly over the first four years after their appointments and, in the case of alternate members, evenly over the first two years after their appointments; provided, however, that the initial term of no regular member shall exceed four years and that the initial term of no alternate member shall exceed two years. Thereafter, the term of each regular member shall be four years, and the term of each alternate member shall be two years.
B. 
Alternate members shall be designated at the time of their appointment as "Alternate No. 1" and "Alternate No. 2." Alternate members may participate in discussions of the proceedings but may not vote, except in the absence or disqualification of a regular member. A vote shall not be delayed in order that a regular member may vote instead of an alternate member. In the event that a choice must be made as to which alternate member is to vote, Alternate No. 1 shall vote.
C. 
No member of the Zoning Board of Adjustment shall hold an elective office or position under the municipality.
D. 
Any vacancy on the Board occurring other than by expiration of term shall be filled by appointment by the governing body of the municipality to serve for the unexpired term of the member whose term shall become vacant. A member may be removed by the governing body for cause, but only after public hearing and other requested procedural due process protections.
E. 
Yearly, the Zoning Board of Adjustment shall organize by selecting from among its regular members a Chairman and a Vice Chairman. The Board shall also select a Secretary who may or may not be a member of the Board or a municipal employee.
F. 
The governing body shall make provisions in its budget and appropriate funds for the expenses of the Zoning Board of Adjustment.
G. 
The office of Zoning Board of Adjustment Attorney is created. The Board of Adjustment may annually appoint to such office and fix the compensation or rate of compensation of an attorney at law of New Jersey other than the Municipal Attorney.
H. 
The Zoning Board of Adjustment may also employ or contract for and fix the compensation of such experts and other staff services as it may deem necessary. The Board, however, shall not authorize expenditures which exceed, exclusive of gifts or grants, the amount appropriated by the governing body for its use.
A. 
The Board of Adjustment shall have the power to:
(1) 
Hear and decide appeals where it is alleged by the appellant that there is an error in any order, requirement, decision or refusal made by any municipal official based on or made in enforcement of the Zoning Ordinance;
(2) 
Hear and decide requests for interpretation of the Zoning Map or Ordinance or for decisions upon other special questions upon which such Board is authorized to pass by any Zoning or Official Map Ordinance;
(3) 
Special difficulties or hardship.
(a) 
Where, by reason of exceptional narrowness, shallowness or shape of a specific piece of property, or by reason of exceptional topographic conditions or physical features uniquely affecting a specific piece of property or by reason of an extraordinary and exceptional situation uniquely affecting a specific piece of property or the structures lawfully existing thereon, the strict application of any zoning regulation would result in peculiar and exceptional practical difficulties to or exceptional and undue hardship upon the developer of such property, grant, upon an application or an appeal relating to such property, a variance from such strict application of such regulation so as to relieve such difficulties or hardship;
(b) 
Where, in an application or appeal relating to a specific piece of property, the purpose of this chapter set forth in § 142-3 and the Municipal Land Use Law (N.J.S.A. 40:55D-1 et seq.) would be advanced by deviation from the Zoning Ordinance requirements and the benefits of the deviation would substantially outweigh any detriment, grant a variance to allow the departure from zoning regulations; provided, however, that no variance from those departures enumerated in § 142-66A(4) shall be granted under this subsection; and provided, further, that the proposed development does not require approval by the Planning Board of a subdivision, site plan or conditional use in conjunction with which the Planning Board has power to review a request for a variance pursuant to § 142-69G(1).
(4) 
Grant a variance to allow departure from zoning regulations in particular cases and for special reasons to permit:
(a) 
A use or principal structure in a district restricted against such use or principal structure;
(b) 
An expansion of a nonconforming use;
(c) 
Deviation from a specification or standard pertaining solely to a conditional use;
(d) 
An increase in the permitted floor area ratio as defined in § 142-7; or
(e) 
An increase in the permitted density as defined in § 142-7 except as applied to the required lot area for a lot or lots for detached one- or two-dwelling-unit buildings, which lot or lots are either an isolated undersized lot or lots resulting from a minor subdivision. A variance under this subsection shall be granted only by the affirmative vote of at least five members.
B. 
No variance or other relief may be granted under the terms of this section unless such variance or other relief can be granted without substantial detriment to the public good and will not impair the intent and purpose of the zone plan and Zoning Ordinance.
C. 
Other powers. The Board of Adjustment shall have such other powers as prescribed by law, including but not limited to the following:
(1) 
Direct issuance of a building permit for the construction of a building or structure within the bed of a mapped street or public drainageway, flood control basin or public areas as shown on a duly adopted Official Map of the municipality whenever one or more parcels of land within the bed cannot yield a reasonable return to the owner unless a building permit is granted. The Board may grant such relief only by an affirmative vote of a majority of the full authorized membership of the Zoning Board of Adjustment, ensuring that such relief will tend to cause a minimum change of the Official Map and will not significantly add to the cost of opening any proposed street. The Board shall impose reasonable requirements as a condition of granting the building permit so as to promote the health, morals, safety and general welfare of the public.
(2) 
Direct issuance of a building permit for the construction of a building or structure on a lot not abutting a street which is shown on a duly adopted Official Map of the municipality; or which is an existing state, county or municipal street or highway; or a street shown upon a plat approved by the municipal Planning Board; or a street on a plat duly filed in the office of the county recording officer. The Board may grant such relief only where the enforcement of the statute requirement that a building lot abut a street would entail practical difficulty or unnecessary hardship or where the circumstances of the case do not require the building or structure to abut a street. The Board shall impose requirements or conditions that will provide adequate access for fire-fighting equipment, ambulances and other emergency vehicles necessary for the protection of the health and safety and will protect any future street layout shown on the Official Map or on the general circulation plan element of the municipal Master Plan.
(3) 
The Zoning Board of Adjustment shall have the power to grant, to the same extent and subject to the same restrictions as the Planning Board, subdivision, site plan or conditional use approval whenever the proposed development requires approval by the Zoning Board of Adjustment of a variance pursuant to Subsection A(4) of this section. The developer may elect to submit subsequent application for any required approval of a subdivision, site plan or conditional use. The separate approval of the variance shall be conditioned upon the grant of all required subsequent approvals by the Zoning Board of Adjustment. No such subsequent approval shall be granted unless such approval can be granted without substantial detriment to the public good and without substantial impairment of the intent and purpose of the zone plan and the zoning provisions of this chapter. The number of votes of Board members required to grant any such subsequent approval shall be as otherwise provided in this chapter for the approval in question, and the special vote pursuant to Subsection A(4) of this section shall not be required.
A. 
Appeals to the Zoning Board of Adjustment may be taken by an interested party affected by any decision of a municipal official of the municipality based on or made in the enforcement of the zoning provisions of this chapter or a duly adopted Official Map. Such appeal shall be taken within 20 days by filing a notice of appeal with the official from whom the appeal is taken specifying the grounds of such appeal. The official from whom the appeal is taken shall immediately transmit to the Board all the papers constituting the record upon which the action appealed from was taken.
B. 
A developer may file an application for development with the Zoning Board of Adjustment for action under any of its provisions without prior application to the administrative officer. However, the administrative officer shall be the person who shall receive all applications on behalf of the Board of Adjustment.
C. 
Whenever an application for development requests relief pursuant to § 142-66C(3) of this chapter, the Zoning Board of Adjustment shall grant or deny approval of the application within 120 days after submission by a developer of a complete application to the administrative officer or within such further time as may be consented to by the applicant. In the event that the developer elects to submit separate consecutive applications, the aforesaid provision shall apply to the application for approval of the variance. The period for granting or denying any subsequent approval shall be as otherwise provided in this chapter. Failure of the Zoning Board of Adjustment to act within the period prescribed shall constitute approval of the application, and a certificate of the administrative officer as to the failure of the Zoning Board of Adjustment to act shall be issued on request of the applicant, and it shall be sufficient in lieu of the written endorsement or other evidence of approval herein required and shall be so accepted by the county recording officer for purposes of filing subdivision plats.
A. 
A Planning Board is established consisting of nine regular and two alternate members of the following four classes:
(1) 
Class I: the Mayor.
(2) 
Class II: one of the officials of the municipality, other than a member of the governing body, to be appointed by the Mayor, provided that, if there is an Environmental Commission,[1] the member of the Environmental Commission who is also a member of the Planning Board as required by N.J.S.A. 40:56A-1 shall be deemed to be the Class II Planning Board member if there is both a member of the Zoning Board of Adjustment and a member of the Board of Education among the Class IV regular or alternate members.
[1]
Editor's Note: For information on the composition and powers of the Environmental Commission, see Ch. 9, Art. II, Environmental Commission.
(3) 
Class III: a member of the governing body to be appointed by it when the governing body is composed of five members.
(4) 
Class IV regular members: six other citizens of the municipality to be appointed by the Mayor. The members of Class IV shall hold no other municipal office, except that one member may be a member of the Zoning Board of Adjustment, and one may be a member of the Board of Education. A member of the Environmental Commission who is also a member of the Planning Board as required by N.J.S.A. 40:56A shall be a Class IV Planning Board member unless there are among the Class IV regular or alternate members of the Planning Board both a member of the Zoning Board of Adjustment and a member of the Board of Education, in which case the member of the Environmental Commission shall be deemed to be the Class II member of the Planning Board.
(5) 
Class IV alternate members: two other citizens of the municipality to be appointed by the governing body. Alternate members shall meet the qualifications of Class IV regular members and shall be designated by the governing body at the time of their appointment as "Alternate No. 1" and "Alternate No. 2."
B. 
The term of the member composing Class I shall correspond with his official tenure. The terms of the members composing Class II and Class III shall be for one year or terminate at the completion of their respective terms of office, whichever occurs first, except for a Class II member who is also a member of the Environmental Commission. The term of a Class II or Class IV member who is also a member of the Environmental Commission shall be for three years or terminate at the completion of term of office as a member of the Environmental Commission, whichever comes first.
C. 
The term of a Class IV member who is also a member of the Zoning Board of Adjustment or the Board of Education shall terminate whenever he is no longer a member of such other body or at the completion of his Class IV term, whichever comes first.
D. 
The terms of Class IV regular members first appointed pursuant to this chapter shall be so determined that to the greatest practicable extent the expiration of such term shall be evenly distributed over the first four years after their appointment, provided that the initial term shall not exceed four years. Thereafter, the term of each Class IV regular member shall be four years.
E. 
The terms of the Class IV alternate members shall be two years, except that the terms of the alternate members shall be such that the term of not more than one alternate member shall expire in any one year; provided, however, that in no instance shall the terms of the alternate members first appointed exceed two years.
F. 
Alternate members may participate in discussions of the proceedings but may not vote, except in the absence or disqualification of a regular member of any class. A vote shall not be delayed in order that a regular member may vote instead of an alternate member. In the event that a choice must be made as to which alternate member is to vote, Alternate No. 1 shall vote.
G. 
If a vacancy of any class shall occur otherwise than by expiration of term, it shall be filled by appointment as above provided for the unexpired term. Any member other than a Class I member may be removed by the governing body for cause, but only after public hearing and other requested procedural due process protection.
H. 
Yearly, the Planning Board shall organize by selecting from among its Class IV regular members a Chairman and a Vice Chairman. The Board shall also select a Secretary who may or may not be a member of the Board or a municipal employee.
I. 
The governing body shall make provisions in its budget and appropriate funds for the expenses of the Planning Board.
J. 
The office of Planning Board Attorney is created. The Planning Board may annually appoint to such office and fix compensation or rate of compensation of an attorney at law of New Jersey other than the Municipal Attorney.
K. 
The Planning Board may also employ or contract for and fix the compensation of such experts and other staff and services as it may deem necessary. The Board, however, shall not authorize expenditures which exceed, exclusive of gifts or grants, the amount appropriated by the governing body for its use.
The Planning Board shall have the powers listed below in addition to other powers established by law:
A. 
Make, adopt and from time to time amend a Master Plan for the physical development of the Township, including any areas outside its boundaries which, in the Board's judgment, bear essential relation to the planning of the Township.
B. 
Review and either approve or deny subdivision and site plan and conditional use applications.
C. 
Participate in the preparation and review of programs or plans required by state or federal law or regulation.
D. 
Assemble data on a continuing basis as part of a continuous planning process.
E. 
Annually, prepare a program of municipal capital improvements projects projected over a term of six years and amendments thereto and recommend same to the governing body.
F. 
Consider and make report to the governing body within 35 days after referral as to any proposed development regulations submitted to it and also pass upon other matters specifically referred to the Planning Board by the governing body.
G. 
Whenever the proposed development requires approval of a subdivision, site plan or conditional use, but not a use variance, the Planning Board, in lieu of the Board of Adjustment and to the same extent and subject to the same restrictions as such Board, shall receive, review and act upon applications for hardship variances and applications for special permits. The developer may elect to submit a separate application requesting approval of the hardship variance or special permit and a subsequent application for any required approval of a subdivision, site plan or conditional use. The separate approval of the hardship variance or special permit shall be conditioned upon grant of all required subsequent approvals by the Planning Board. No such separate approval shall be granted unless the approval can be granted without substantial detriment to the public good and without substantial impairment of the intent and purpose of the zone plan and Zoning Ordinance.
(1) 
Variances pursuant to § 142-66C of this chapter.
(2) 
Direction pursuant to § 142-66C(1) of this chapter for issuance of a permit for a building or structure in the bed of a mapped street or public drainageway, flood control basin or public area.
(3) 
Direction pursuant to § 142-66C(2) of this chapter for issuance of a permit for a building or structure on a lot not abutting a street.
A. 
Conflicts of interest. No member of the Planning Board or Zoning Board of Adjustment shall act on any matter in which he has either directly or indirectly any personal or financial interest. Whenever any such member shall disqualify himself from acting on a particular matter, he shall not continue to sit with the Board on the hearing of such matter nor participate in any discussion or decision relating thereto.
B. 
Meetings.
(1) 
Meetings of both the Planning Board and Zoning Board of Adjustment shall be scheduled no less often than once a month, and any meeting so scheduled shall be held as scheduled unless canceled for lack of applications for development to process.
(2) 
Special meetings may be provided for at the call of the Chairman or on the request of any two Board members, which meetings shall be held on notice to the Board's members and the public in accordance with all applicable legal requirements.
(3) 
No action except adjournments shall be taken at any meeting without a quorum being present. All actions shall be taken by a majority of members present at such meeting, except as otherwise provided in this chapter. Failure of a motion to receive the number of votes required to approve an application for development pursuant to the exceptional vote requirements of § 142-66A(4) or C(1) shall be deemed an action denying the application.
(4) 
All actions shall be taken by majority vote of the members of the Board at the meeting except as otherwise required by a provision of N.J.S.A. 40:55D-1 et seq. A member of the Board who was absent for one or more of the meetings at which a hearing was held shall be eligible to vote on the matter upon which the hearing was conducted, notwithstanding his absence from one or more of the meetings; provided, however, that such Board member has available to him the transcript of all the hearings from which he was absent and certifies in writing to the Board that he has read such transcript or listened to such recording.
(5) 
All meetings shall be open to the public. Notice of all such meetings shall be given in accordance with the requirements of the Open Public Meetings Act, Chapter 231 of the Laws of New Jersey 1975.[1]
[1]
Editor's Note: See N.J.S.A. 10:4-6 et seq.
C. 
Records.
(1) 
Minutes of every regular or special meeting shall be kept and shall include the names of the persons appearing and addressing the Planning Board or the Zoning Board of Adjustment and of the persons appearing by attorney, the action taken by the Planning or Zoning Board, the findings, if any, made by it and reasons therefor. The minutes shall thereafter be made available for public inspection during the normal business hours at the office of the Municipal Clerk. Any interested party shall have the right to compel production of the minutes for use as evidence in any legal proceedings concerning the subject matter of such minutes.
(2) 
A verbatim recording shall be made of every hearing. The recording of the proceedings shall be made either by stenographer or mechanical or electronic means. The municipality shall furnish a transcript or duplicate recording in lieu thereof on request to any interested party at his expense. In the case of an application for a use variance, a court reporter must also be provided by the applicant. If a transcript of the proceedings is made, a copy of such transcript shall be furnished to the municipality at no cost.
D. 
Public hearings.
(1) 
The Planning Board or Zoning Board of Adjustment, as the case may be, shall hold a hearing on each application for development. Each Board shall make the rules governing such hearings.
(2) 
Any maps and documents for which approval is sought at a hearing shall be on file and available for public inspection at least 10 days before the date of the hearing during normal business hours in the office of the Municipal Clerk. The applicant may produce other documents, records or testimony at the hearing to substantiate or clarify or supplement the previously filed maps and documents.
(3) 
The officer presiding at the hearing, or such person as he may designate, shall have power to administer oaths and issue subpoenas to compel the attendance of witnesses and the production of relevant evidence, including witnesses and documents presented by the parties, and the provisions of the County and Municipal Investigations Law, P.L. 1953, c. 38 (N.J.S.A. 2A:67A-1 et seq.) shall apply.
(4) 
The testimony of all witnesses relating to an application for development shall be taken under oath or affirmation by the presiding officer, and the right of cross-examination shall be permitted to all interested parties through their attorneys, if represented, or directly, if not represented, subject to the discretion of the presiding officer and to reasonable limitations as to time and number of witnesses.
(5) 
Technical rules of evidence shall not be applicable to the hearing, but the Board may exclude irrelevant, immaterial or unduly repetitious evidence.
(6) 
Any corporation whose application is the subject of a hearing shall be represented by an attorney at law of New Jersey.
E. 
Public notice of a hearing.
(1) 
Public notice of a hearing shall be given for the following applications for development:
(a) 
Any request for a variance.
(b) 
Any request for conditional use approval.
(c) 
Any request for the issuance of a permit to build within the bed of a mapped street or public drainageway or on a lot not abutting a street. See § 142-66C(1) and (2).
(d) 
Any request for site plan approval involving one or more of the aforesaid elements.
(e) 
Any request for preliminary subdivision approval.
(2) 
The Secretary of the Planning Board or Zoning Board of Adjustment, as the case may be, shall notify the applicant at least two weeks prior to the public hearing at which the application will be discussed. Notice of a hearing requiring public notice shall be given by the applicant at least 10 days prior to the date of the hearing in the following manner:
(a) 
By publication in the official newspaper of the municipality, if there is one, or in a newspaper of general circulation in the municipality.
(b) 
To all owners of real property, as shown on the current tax duplicate, located in the state and within 200 feet in all directions of the property which is the subject of the hearing, provided that this requirement shall be deemed satisfied by notice to the condominium association, in the case of any unit owner whose unit has a unit above or below it, or the horizontal property regime, in the case of any co-owner whose apartment has an apartment above or below it. Notice shall be given by serving a copy on the property owner, as shown on the current tax duplicate, or his agent in charge of the property, or by mailing a copy thereof to the property owner at his address as shown on the current tax duplicate. It is not required that a return receipt be obtained. Notice is deemed complete upon mailing (N.J.S.A. 40:55D-14).
(c) 
Notice to a partnership owner may be made by service upon any partner; notice to a corporate owner may be made by service upon its president, vice president, secretary or other person authorized by appointment or by law to accept service on behalf of the corporation. Notice to a condominium association, horizontal property regime, community trust or homeowners' association, because of its ownership of common elements or areas located within 200 feet of the property which is subject of the hearing, may be made in the same manner as to a corporation without further notice to unit owners, co-owners or homeowners on account of such common elements or areas.
(d) 
To the Clerk of any adjoining municipality or municipalities when the property involved is located within 200 feet of the adjoining municipality or municipalities, which notice shall be given by personal service or certified mail.
(e) 
To the County Planning Board when the application for development involves property adjacent to an existing county road or proposed road shown on the County Official Map or the County Master Plan or adjoins other county land.
(f) 
To the Commissioner of Transportation of the State of New Jersey when the property abuts a state highway.
(g) 
To the Director of the Division of State and Regional Planning in the Department of Community Affairs when the hearing involves an application or development of property which exceeds 150 acres or 500 dwelling units, in which case the notice shall include a copy of any maps or documents required to be on file with the Municipal Clerk.
(h) 
To any other agency granted statutory authority to review development applications and proposals, including but not limited to the Delaware and Raritan Canal Commission.
(3) 
Upon the written request of an applicant, the administrative officer shall, within seven days, make and certify a list from current tax duplicates of names and addresses of owners within the Township to whom the applicant is required to give notice. The applicant shall be charged $0.25 per name or $10, whichever amount is greater, for the list and shall be entitled to rely upon the information contained in such list, and failure to give notice to any owner not on the list shall not invalidate any hearing or proceeding. Additionally, the applicant shall be responsible for giving proper notice to all property owners, pursuant to Subsection E(2)(b) above, who do not reside within the Township.
(4) 
The applicant shall file an affidavit or proof of service or publication with the Planning Board or Zoning Board of Adjustment, as the case may be.
(5) 
The notice shall state the date, time and place of the hearing; the nature of the matters to be considered; an identification of the property proposed for development by street address, if any, or by reference to lot and block numbers as shown on the current tax duplicate in the Municipal Tax Assessor's office; and the location and times at which any maps or documents for which approval is sought are available for inspection.
F. 
Decisions.
(1) 
The municipal agency shall include findings of fact and conclusions based thereon in each decision on any application for development and shall reduce the decision to writing. The municipal agency shall provide the findings and conclusions through:
(a) 
A resolution adopted at a meeting held within the time period provided in this chapter for action by the municipal agency on the application for development; or
(b) 
A memorializing resolution adopted at a meeting held not later than 45 days after the date of the meeting at which the municipal agency voted to grant or deny approval. Only the members of the municipal agency who voted for the action taken may vote on the memorializing resolution, and the vote of a majority of such members present at the meeting at which the resolution is presented for adoption shall be sufficient to adopt the resolution. An action resulting from the failure of a motion to approve an application pursuant to § 142-66A(1) shall be memorialized by resolution as provided above, with those members previously voting for and against the motion for approval being the members eligible to vote on the memorializing resolution. The vote on any such resolution shall be deemed to be a memorialization of the action of the municipal agency and not to be an action of the municipal agency; however, the date of the adoption of the resolution shall constitute the date of the decision for the purpose of the mailings, filings and publications required by § 142-72.
A. 
Any interested party may appeal to the governing body any final decision of the Board of Adjustment approving an application for a use variance.
B. 
Such appeal shall be made within 10 days after the date of publication of the decision pursuant to § 142-72 by serving upon the Municipal Clerk personally or by certified mail a notice of appeal specifying the grounds thereof and the name and address of the appellant and, if represented, his attorney. A copy of such notice shall also be filed by the appellant with the Board of Adjustment. The notice served upon the Municipal Clerk shall be accompanied by a payment to the municipality of a fee of $50.
C. 
An appeal to the governing body shall stay all proceedings in furtherance of the action in respect to which the decision appealed from was made unless the Board of Adjustment certifies to the governing body, after the notice of appeal has been filed with such board, that by reason of facts stated in the certificate a stay would, in the Board's opinion, cause imminent peril to life or property; and in such a case, proceedings shall not be stayed other than by order of the superior court on application upon notice to such board and on good cause shown.
D. 
An appeal shall be decided by the governing body only upon the record established before the Board of Adjustment.
E. 
The appellant shall, within five days of service of the notice of appeal pursuant to Subsection B, arrange for and provide payment for a transcript pursuant to § 142-70C for use by the governing body or, within 35 days of service of the notice of appeal, submit a transcript as otherwise arranged to the Municipal Clerk; otherwise, the governing body, on its own motion or on motion of any person entitled to notice of the Board of Adjustment's decision pursuant to § 142-72, after hearing upon at least 10 days' written notice to the appellant by the moving party, may dismiss the appeal.
F. 
Notice of the meeting to review the record below shall be given by the governing body by personal service or certified mail to the appellant, to those entitled to notice of the Board of Adjustment's decision pursuant to § 142-72 and to the Board of Adjustment, at least 10 days prior to the date of the meeting.
G. 
The governing body may affirm with or without the imposition of conditions, reverse or remand the final decision appealed from, and the affirmative vote of a majority of the full authorized membership of the governing body shall be necessary to reverse, remand or affirm, with or without conditions, the same.
Any decision of the Planning Board or Zoning Board of Adjustment when acting upon an application for development and any decisions of the governing body when acting upon an appeal shall be given notice in the following manner:
A. 
A copy of the decision shall be mailed to the applicant or appellant, or, if represented, then to his attorney, without charge and, for a reasonable charge, to any interested party who has requested it, not later than 10 days after the date of the decision.
B. 
A brief notice of every final decision shall be published in the official newspaper of the Township. Such publications shall be arranged by the administrative officer without separate charge to the applicant. The notice shall be sent to the official newspaper for publication within 10 days of the date of any such decision.
C. 
A copy of the decision and all submitted documents of record shall be filed with the Municipal Clerk.