[HISTORY: Adopted by the Town Board of the Town of Monroe
as indicated in article histories. Amendments noted where applicable.]
[1]
Editor's Note: Former Ch. 26, Electrical Inspections,
adopted 7-1-1974 by L.L. No. 3-1974, was repealed 10-7-1991 by L.L.
No. 5-1991.
[Adopted 7-30-2014 by L.L. No. 1-2014]
The Town Board of the Town of Monroe seeks to exercise the local
option set forth in § 103, Subdivision 1, of the New York
General Municipal Law, which authorizes the Town of Monroe to award
purchase contracts and contracts for services subject to competitive
bidding under General Municipal Law § 103 on the basis of
either the lowest responsible bidder or "best value," as defined in
§ 163 of the New York State Finance Law. The best value
option may be used if it is more cost efficient over time to award
the good or service to other than the lowest responsible bidder or
offer due to factors such as lower cost of maintenance, durability,
high quality, and longer product life.
The Town Board of the Town of Monroe may award purchase contracts
and contracts for services that have been procured pursuant to competitive
bidding under General Municipal Law § 103 by either the
lowest responsible bidder or best value.
The provisions of this article apply to Town purchase contracts
involving an expenditure of more than $20,000 and Town contracts for
services involving an expenditure of more than $35,000 but exclude
purchase contracts necessary for the completion of a public works
contract pursuant to Article 8 of the State Labor Law and exclude
any other contract that may in the future by excluded under state
law from the best value option. If the dollar thresholds of General
Municipal Law § 103 are increased or decreased in the future
by the State Legislature, the dollar thresholds set forth herein shall
be deemed simultaneously amended to match the new General Municipal
Law thresholds.
Goods and services procured and awarded on the basis of best
value are those that the Town Board of the Town of Monroe determines
will be of the highest quality and most cost efficient. The determination
of quality and cost efficiency shall be based on an objective and
quantifiable analysis, which may include, but shall not be limited
to, any or all of the following: cost of maintenance, proximity to
the end user if distance or response time is a significant term, durability,
availability of replacement parts or maintenance contractors, longer
product life, product performance criteria, and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value
instead of the lowest responsible bidder, the basis for determining
best value shall be thoroughly and accurately documented.
Any inconsistent provision of the Town of Monroe's procurement
policy, as adopted prior to the effective date of this chapter by
resolution of the Town Board of the Town of Monroe, or as amended
thereafter, shall be deemed superseded by the provisions of this article.
