[Amended 9-23-1993 by Order No. 93-111; 5-11-2000; 9-8-2005; 10-20-2005 by Order
No. 2006-028; 1-19-2006 by Order No. 2006-057; 6-21-2007 by Order No. 2007-158; 6-21-2012 by Order No. 2012-140; 5-4-2017 by Order No.
2017-141; 5-4-2017 by Order No. 2017-142; 3-15-2018 by Order No. 2018-101]
A.
General. The municipal agencies of the Town under the jurisdiction of the Town Manager are described in this Administrative Code Article IV. The description of municipal agencies delineates the functions of each said agency, their authorities and responsibilities and the interrelationships amongst and between the agencies, the multiple-member bodies, and the elective organization.
B.
Municipal organization. The municipal agencies of the Town consist
of the office of the Town Manager and the seven municipal departments
under the jurisdiction of the Town Manager. The seven departments
and their respective divisions are as follows:
[Amended 6-17-2021 by Order No. 2021-160]
(1)
Administrative Services, encompassing Legal, Information Technology,
Human Resources and Finance;
(2)
Community Services, encompassing Recreation, Golf and Senior Services;
(3)
Inspectional Services, encompassing Building, Health and Weights
and Measures;
(4)
Marine and Environmental Services, encompassing Harbormaster and
Natural Resources;
(5)
Planning and Development, encompassing Regulatory Review, Comprehensive
Planning, Community Development, Economic Development, Conservation
and Parking;
(6)
Police; and
(7)
Public Works, encompassing Administration and Technical Support,
Solid Waste, Structures and Grounds, Water Pollution Control and Water
Supply.
C.
Coordination of department activities.
(1)
The Town Manager, department directors, division managers, and the
Town Clerk coordinate administrative and operational activities by
meeting at least biweekly to discuss departmental activities, seeking
coordination of activities to mitigate duplication of services where
possible. These managers shall develop action programs, evaluate program
completion, review management, financial, personnel, and legal issues.
Significant attention shall be made towards coordination of work programs
for quarterly periods, so as to ensure minimal work disruption and
efficient service delivery.
[Amended 6-20-2019 by Order No. 2019-208]
(2)
Department directors and division managers shall be accountable to
the Town Manager for the achievement of department and division activities.
Departmental division managers shall meet at least biweekly with the
department director for the purposes outlined. The department director
shall have the authority to commit departmental staff to work programs
and shall call to order and conduct the departmental division work
group meetings.
(3)
The delivery of services to the public and intra-town departments
requires coordination and cooperation amongst the various departments,
divisions and programs within the Town. Managers shall seek to identify
those areas of concern where it is believed that the various departments
and divisions can assist each other in accomplishment of their mission.
D.
Multiple-member board coordination.
(1)
Those departments that provide administrative support to multiple-member
boards shall do so as appropriations allow. It is an administrative
obligation for the departmental liaison to a board to regularly and
accurately represent to management the multiple-member board activities,
policies and decisions, so as to ensure efficient implementation of
said board activities.
(2)
Board chairmen are encouraged to communicate with the Town Manager
as necessary regarding matters relating to board activities.
E.
Elective organization coordination.
(1)
The municipal organization provides professional support to elective
organization of the Town primarily through the Town Manager, School
Superintendent and Town Attorney.
(2)
Coordination of report service to the Town Council occurs through
the Town Manager. All departments under the jurisdiction of the Town
Manager shall ensure that the Town Council receives objective, timely,
professional and accurate information upon request, in order to better
assist the Town Council in its legislative and policy decisionmaking
process.
(3)
In order to ensure that the coordination of report service to the
Town Council is effective, the Town Manager shall assume responsibility
for the information transmittal. The procedure for transmittal of
reports from a department to the Town Council is for information to
route through the Town Manager. Requests for reports or other services
from the Town Council to a department must be routed through the Town
Manager. Information not transmitted by this process shall lessen
the accountability of the Town Manager in that regard.
(4)
Coordination of report service requests to the School Committee shall
similarly be transmitted through the School Superintendent by any
municipal agency.
(5)
Nothing in this section, however, shall be construed so as to deny
to members of the Town Council direct access to information that is
readily available and provided by departments to citizens in the pursuit
of their civic responsibilities or private business, nor shall staff
members be discouraged from providing said information through formal
or informal discourse.
The administration of the Town affairs shall be organized as
set forth below.
A.
Purpose. The administration of all Town fiscal, business and municipal
affairs shall be vested in the Town Manager. The Town Manager is the
chief administrative officer of the Town and is responsible to the
Town Council for the proper operation of Town affairs for which the
Town Manager is given responsibility under the Barnstable Town Charter,
the Administrative Code, ordinance, general laws, or vote of Town
Council.
B.
Authorities and responsibilities.
(1)
The Town Manager appoints all department heads, officers, and
employees, except employees of the School Department, the airport,
and persons serving under officers elected directly by the voters
of Barnstable. Certain appointments made by the Town Manager are subject
to the approval of the Town Council, as set forth in other chapters
of the Code of the Town of Barnstable.
(2)
The powers, duties and responsibilities of the Town Manager
shall include, but are not intended to be limited to, the following:
(a)
To supervise, direct and be responsible for the efficient administration
of all officers appointed by the Town Manager and their respective
departments and of all functions for which the Town Manager is given
responsibility under the Barnstable Town Charter, by ordinance, or
by vote of the Town Council.
(b)
To administer, either directly or through a person or persons
supervised by the Town Manager, in accordance with the Charter, all
provisions of general or special laws applicable to the Town, all
ordinances, and all regulations established by the Town Council.
(c)
To coordinate all activities of Town departments or agencies.
(d)
To attend all regular and special meetings of the Town Council,
unless excused, and to answer all questions addressed to the Town
Manager which are related to matters under the general supervision
of the Town Manager.
(e)
To keep the Town Council fully informed as to the needs of the
Town, and to recommend to the Council for adoption such measures requiring
action by it as the Town Manager deems necessary or expedient.
(f)
To ensure that complete and full records of the financial and
administrative activity of the Town are maintained and to render reports
to the Town Council as may be required.
(g)
To be responsible for the rental, use, maintenance and repair
of all Town facilities, except those under the jurisdiction of the
School Committee and the Airport Commission.
(h)
To be responsible for the purchase of all supplies, materials,
and equipment, except books and other educational materials for schools
and approve the award of all contracts, except contracts for educational
materials.
(i)
To develop and maintain a full and complete inventory of all
Town-owned real and personal property, manage the Town insurance policies
and provide assistance with the Town's risk management activities
in conjunction with all Town departments.
(j)
To administer personnel policies, practices, or rules and regulations,
any compensation plan and any related matters for all Town employees
and to administer all collective bargaining agreements, except for
School Department agreements, entered into by the Town.
(k)
To fix the compensation of all Town employees and officers appointed
by the Town Manager within the limits established by appropriation
and any applicable compensation plan.
(l)
To be responsible for the negotiation of all contracts with
Town employees over wages, and other terms and conditions of employment,
except employees of the School Department and the Airport Commission.
The Town Manager may employ special counsel to assist in the performance
of these duties. Insofar as they require appropriations, contracts
shall be subject to the approval of the Town Council.
(m)
To prepare and submit an annual operating budget, capital improvement
program and a long-term financial forecast as provided for in the
Barnstable Town Charter.
(n)
To keep the Town Council fully informed as to the financial
condition of the Town and to make recommendations to the Town Council
as the Town Manager determines necessary or expedient.
(o)
To investigate or inquire into the affairs of any Town department,
agency or office.
(p)
To delegate, authorize or direct any employee of the Town to
exercise any power, duty or responsibility which the office of Town
Manager is authorized to exercise, provided that all acts that are
performed under such delegation shall be considered to be the acts
of the Town Manager.
(q)
To perform such other duties as necessary or as may be assigned
by the Charter, by ordinance, or by vote of the Town Council.
(r)
To manage all Town trusts given or bequeathed for the benefit
of the Town or the inhabitants thereof, unless the donor in making
the gift or bequest shall otherwise provide.
(s)
To prosecute and defend suits, either civil or criminal, in
which the Town in its corporate capacity or any Town officer in his
official capacity is a party or in which its rights, duties and interest
may be the subject of adjudication before any judge, magistrate, court
or tribunal, and, with the advice and consent of the Town Attorney,
to compromise and settle all claims or suits against the Town if in
their opinion such claims cannot be defended advantageously or successfully.
In order to accomplish such objectives the Town Manager and Town Attorney
will meet with the Town Council at least once a year to get Council
input.
(t)
To be responsible for and have the management of all trust funds
given or bequeathed for the benefit of the Town or the inhabitants
thereof, unless the donor in making the gift or bequest shall otherwise
provide. He or she shall, so far as is consistent with the terms of
the trusts, manage and control the same, and distribute the income
in accordance with the terms of the respective trusts. He shall keep
a record of his activities with respect to the same, and at the close
of each financial year shall make a report to the Town, showing the
total amount of the funds, and their investments, receipts and disbursements
on account of the same, setting forth in detail the sources of the
receipts and the purposes of the expenditures. In carrying out the
duties assigned hereunder, the Town Manager shall consult with the
Trust Fund Advisory Committee from time to time as he or she deems
necessary or desirable.
(u)
To administer the provisions of MGL c. 44, § 55c,
in a manner which is not inconsistent therewith. In so doing, the
Town Manager shall be aided, in his/her discretion, by a Board of
Trustees appointed by him/her in a manner consistent with Paragraph
(b) of said § 55C. Furthermore, the powers to be exercised
hereunder shall, consistent with Paragraph (c) of said § 55C,
include the exercise of powers thereunder for the purpose of sound
and prudent economic development as well as the purposes recited in
said § 55C.
(v)
To serve as a member of the Veterans District Board pursuant
to the provisions of MGL. c. 115, which Board's charge is to provide
aid and assistance to veterans and/or their dependents, secure appropriate
benefits for this service group, and provide outreach, counseling,
medical and other support services.
C.
Interrelationships. The Town Manager interacts with the Town Council
on all matters noted above and, as the chief administrative officer
of the Town, interacts as necessary with all other agencies, boards,
and officers of the Town. Descriptions specific to interaction appear
in either the elective, multiple-member appointive or administrative
organization parts of the Administrative Code.
D.
Department heads.
(1)
The term "department head" as used in this section shall mean
the following positions:
(a)
An Assistant Town Manager.
(b)
A Town Attorney.
(c)
A Town Accountant/Director of Finance.
(d)
A Town Treasurer/Collector.
[Amended 6-20-2019 by Order No. 2019-208]
(e)
A Police Chief.
(f)
A Director of Human Resources.
(g)
A Building Commissioner.
(h)
A Director of Public Works.
(i)
A Director of Community Services.
(j)
A Director of Planning and Development.
E.
Licensing program. There shall be placed within the office of the Town Manager a licensing program, which seeks to protect the public interest through enforcement of laws and regulations relating to licensing of certain businesses. The licensing program operates pursuant to applicable provisions of the Town Code and the following state laws: MGL Chapter 100 concerning auctions; and MGL Chapters 136, 138 and 140 concerning licensing. The licensing program provides administrative support, conducts inspections and compliance activities, and enforces laws and regulations regulating business entities licensed by the Town Manager and the Licensing Authority. The licensing program provides enforcement of all licensing and issues related to special events on Town-owned property and public ways, private parking lots, underground storage tanks, narrative bus tours, outdoor dining and pedicabs. The licensing program interacts with the Police, Planning and Development and Inspectional Services Departments concerning licensing activities. The licensing program interacts with various boards and committees with concurrent jurisdiction, such as Site Plan Review, Board of Health and Zoning Board of Appeals, and provides administrative and compliance support for the Licensing Authority.
[Added 6-17-2021 by Order
No. 2021-160]
The Administrative Services Department consists of four subordinate
departments: Legal, Information Technology, Finance and Human Resources.
Through these four subordinate departments, the Department provides
a variety of professional services to all components of the Town.
A.
Legal.
(1)
Purpose. The purpose of the Office of the Town Attorney is to
provide and/or supervise the provision of all legal services necessary
to the proper conduct of the affairs of the Town.
(2)
Authorities and responsibilities. The responsibilities of the
Office are varied and include the following:
(a)
Title examination for all real estate and other real property
interests to be acquired by the Town. Approval of deeds and other
instruments in writing under which the Town acquires real property
interests or real estate possessory interests.
(b)
Draft for execution by any Town official, board, department
or committee by virtue of any special or general authorization: all
deeds, leases, conveyances and releases to be executed in behalf of
the Town; or to convey real estate or real estate possessory interests;
and all contracts, bonds, obligations or other agreements in writing
whereby the Town assumes any pecuniary, contractual or other liability.
(c)
Draft formal orders, notices, votes, adjudications or decrees
for the taking of lands or interests in lands, in behalf of the Town,
by purchase or eminent domain, for any municipal purpose and the layout,
relocation, alteration or discontinuance of Town ways.
(d)
Attend all Town Council meetings and, at the request of the
President thereof, advise the Council on questions of law relating
to the subject matter of any matter before the Council and as to the
form of proposed votes or motions or the legality of any particular
action proposed to be taken by the Council.
(e)
Provide legal advice or opinion to all elective or appointive
Town officers, multiple-member bodies, or departments pertaining to
any legal issues in the function of their respective offices or on
any specific question of law in relation thereto.
(f)
Appear and act as Attorney in any suit, action, complaint or
court proceedings for the Town or for any Town officer as party defendant
in his official capacity, or at the request of such officer and subject
to the Town Manager's advice and consent in his personal capacity
solely by reason of official action in good faith relative to a matter
in which the Town in its corporate capacity has a duty to perform.
(g)
Appear and act for the Town and its officers, boards and committees
before state and county boards and officials, executive departments
and committees of the legislature, in all proceedings involving the
rights, duties or interests of the Town, subject to the Town Manager's
request.
(h)
Give advice and consent to the Town Manager with respect to
the question of whether or not to compromise and settle pending or
threatened claims or suits against the Town or officers.
(3)
Interrelationships.
(a)
Town Council. The Town Attorney interacts with the Town Council
by attending all Town Council meetings and advises the Council on
questions of law relating to the subject matter of any matter before
the Council and as to the form of proposed votes or motions or the
legality of any particular action proposed to be taken by the Council.
(b)
Town Manager. The Town Attorney shall interact with the Manager
to pursue the responsibilities set forth herein, and shall serve further
to advise the Manager on matters of law and specific legal functions
of the organization.
(c)
Other departments. Interaction shall be consistent with the
responsibilities set forth herein.
B.
Information Technology.
(1)
Purpose. The objective of Information Technology is to provide
assistance and professional services to all Town departments utilizing
systems for which they are responsible. Significant attention is given
to coordination, integration, standardization and centralization of
the Town's information resources.
(2)
Authorities and responsibilities. Information Technology is
responsible for several major functional areas: systems development
and planning, systems modification and enhancement, operations, central
services and management and administration of the hardware and software
for the geographic information system, computer hardware acquisition
and maintenance support, software acquisition, development and enhancement,
computer supplies management, binding, printing, plotting and scanning
services, desktop publishing, developing and conducting in-house computer
training, and most significantly, processing of all municipal software
programs on the host computer system, and central depository for all
electronic information and associated systems which are maintained
and/or utilized by the Town.
(3)
Interrelationships.
(a)
Town Manager. Regular interaction for the purpose of ensuring
adherence to information systems procedures and practices by all municipal
departments, development and maintenance of information systems planning,
and procurement, and compliance by all departments to the information
systems policies and procedures for management of information systems.
(b)
Other departments. Ongoing interaction with all departments
to ensure accomplishment of the respective departments' goals and
objectives is commonplace. Special projects, development of software
and/or hardware enhancements as needed and as are consistent with
management policy on same. Regular and recurring interaction with
all users of information systems technology by technical support staff
and programming and development staff is commonplace, so as to ensure
the effective and efficient integration of information systems within
the Town.
C.
Finance.
(1)
Purpose. Finance is responsible for providing financial and
internal support to all municipal departments as well as to the School
Department, providing the general public with departmental information,
providing the Town Council, School Committee, Town Manager and School
Superintendent oversight review, and improving accessibility to local
government and its services.
(2)
Town Accountant and Town Treasurer/Collector appointment. The
Town Manager appoints a Town Accountant, who shall also serve as the
Finance Director. The Town Manager also appoints a Town Treasurer/Collector.
The Town Accountant operates pursuant to MGL c. 41, § 55,
for the purpose of maintaining financial records, supervising and
controlling all expenditures of Town funds, supervising a consolidated
financial administrative function in accordance with MGL c. 71, § 37M,
and all related work as required by law. The Town Treasurer/Collector
is responsible for receipt of, and disbursement of, all monies of
the Town. The Town Treasurer/Collector has all of the other powers
and duties which are given to Town Treasurers and Collectors by MGL
c. 41, §§ 35 through 43A.
[Amended 6-20-2019 by Order No. 2019-208]
(3)
Authorities and responsibilities of Town Accountant.
(a)
The Town Accountant is responsible for maintenance of all Town
and School financial records, trust funds, budget preparation, and
monthly financial reporting of revenues and expenditures. The Town
Accountant examines the books and accounts of all Town officers, School
officers and committees entrusted with the receipt, custody or expenditure
of money, and all original bills and vouchers on which money has been
or may be paid from its treasury. The Town Accountant verifies the
cash balance of each of such officers and committees by actual count
of the cash and inserts in his annual report his certificate under
oath of the facts so found. Additionally, he/she causes audits to
be made annually of the accounts of the trustees of any property,
the principal or income of which, in whole or in part, was bequeathed
or given in trust for public uses for the benefit of the Town, or
for the benefit of the inhabitants of the Town, and examines and estimates
the funds, securities and evidences of property held by such trustees.
[Amended 6-20-2019 by Order No. 2019-208]
(b)
The Town Manager, School Superintendent and other officers authorized
to spend money shall approve and transmit to the Town Accountant as
often as practicable but not less than once a month all bills, drafts,
orders and payrolls chargeable to the respective appropriations of
which they have the expenditure. The Town Accountant shall examine
all such bills, drafts, orders and payrolls, and, if found correct,
draws a warrant upon the treasury for the payment of the same, and
the Treasurer pays no money from the treasury except upon such warrant
approved by the Town Manager. The Town Accountant may disallow and
refuse to approve for payment any claim as fraudulent, unlawful or
excessive, and in such case shall file with the Town Treasurer a written
statement of the reasons for such refusal.
(c)
The Town Accountant maintains a complete set of books and the
accounts are kept, so far as practicable, in conformity with the classifications
and forms prescribed law.
(d)
The Town Accountant participates actively in the development
and review of all municipal budgets.
(4)
Authorities and responsibilities of Town Treasurer/Collector.
[Amended 6-20-2019 by Order No. 2019-208]
(a)
The Town Treasurer/Collector receives and takes charge of all
money and securities belonging to the Town. In accordance with the
orders of the Town or its authorized officers, the Treasurer/Collector
pays out and accounts for all disbursements on behalf of the Town.
The Treasurer/Collector is responsible for annually rendering a true
account of all receipts and disbursements.
(b)
The Town Treasurer/Collector establishes and maintains an efficient
cash management system, which includes monthly, quarterly projections
of cash flow and disbursements. The Treasurer/Collector maintains
professional investment policies and practices, and, with the approval
of the Town Manager, is authorized to borrow monies for those projects
authorized for funding by the Town Council. She/he is responsible
for maintenance and operation of the Town's payroll system as well
as the benefits management system, both coordinated with the Human
Resources Department. The Town Treasurer/Collector pursues, with the
assistance of the Town Attorney, all tax title processing.
(c)
The Town Treasurer/Collector is responsible for the collection
of all accounts due and payable to the Town. Town officials and Town
agencies, from time to time, shall commit to the Town Treasurer/Collector
for collection all accounts due and payable to the Town, listed against
the parties obligated to assume and pay the same. The Town Treasurer/Collector
shall pay over to the Fire and Water Districts all collections received
for district taxes, liens and betterments with any sums received in
interest. The Town Treasurer/Collector has all the powers and duties
provided that office by the laws of the commonwealth, the Barnstable
Town Charter, ordinance or other Town Council vote.
(5)
Organizational components.
(a)
Accounting function. This component includes oversight for all
financial transactions of the Town including School and Enterprise
Fund operations. This component maintains a comprehensive general
ledger chart of accounts tracking all financial activity of the Town
and provides expertise in the areas of accounts payable; sound accounting
principles and techniques for all departments; and various internal
and external financial reporting, including the annual independent
financial audit process and preparation of the Town's Comprehensive
Annual Financial Report. The function interacts with all departments
and many outside organizations. It provides departments with monthly
budget reports, encumbrance status reports and processes all invoices
for the Town. It conducts routine financial reconciliations with other
Town functions, such as the Treasury, School Department and Town Collector.
This function is responsible for providing all documentation for the
annual audit process, assisting in the preparation of setting the
tax rate, providing information for certification of free cash and
surplus funds, preparing various state and federal financial reports,
training on the Town financial management system for all departments
and other financial information as the need arises.
(b)
Budget function. This component includes assistance in the annual
development of the capital and operating budgets for the Town and
School. This function monitors the budget and produces annual financial
reports thereupon. This function also prepares an annual cost of service
analysis, a long-term forecast in accordance with the Town's Charter,
performs cost/benefit analysis, conducts training on the Town's financial
management system for all departments and other special projects as
the need arises.
(c)
Treasury/Collector function. The functions of the Treasury/Collector
include investment policies, cash management, debt management and
the collection of all real estate taxes and personal property taxes,
including those of the Fire Districts, motor vehicle and boat excise
taxes and Business Improvement District taxes. All activities are
conducted with the objective of safeguarding principal, maintaining
liquidity to meet the Town's operating needs while optimizing the
yield to the fullest extent possible and minimizing risk. This component
is also responsible for producing the Town and School payroll, wage
reporting for Town and School, paying over authorized deductions to
appropriate vendors and making timely payroll tax deposits. The Treasury
also oversees the issuance and disbursement of all vendor checks and
the issuance and servicing of the Town's bonds.
[Amended 6-20-2019 by Order No. 2019-208]
(d)
Procurement function. The procurement function offers expertise
in the procurement of goods and services to the departments and divisions
of the Town to allow for the efficient expenditure of Town funds in
accordance with MGL c. 30B, c. 30 § 39M, and c. 149. The
Chief Procurement Officer (CPO) provides direction in the process
of acquiring goods and services, suggestions for alternative products,
using state contracts to avoid the duplicative bid process, assistance
with surplus property disposal and assistance in managing the interaction
of vendors with the Town.
(e)
Assessing function. Assessing appraises each account or parcel of taxable property within the Town at its market value, so as to ensure an equitable distribution of the total tax burden within the Town. As the organizational component responsible for providing administrative support to the Board of Assessors, Assessing is responsible for appraisal of all property, both real and personal. It is responsible for carrying out its responsibilities under the Massachusetts General Laws, in particular Chapter 40, § 56, as it concerns the percentages of local tax levy for property; Chapter 41, §§ 24, 25, 25A, 26, 27, 28, 29, 30, 30A and 30B, as they concern the relating powers and duties of the Board, the appointment of Assistant Assessors, and the oath of office; Chapter 58 relating to the general provisions of taxation; Chapter 59, relating to the assessment of local taxation; Chapter 60A, relating to excise tax on registered motor vehicles; Chapter 60B, relating to excise tax on boats, ships and vessels; Chapter 61, relating to classification and taxation of forest land and forest products; Chapter 61A, relating to assessment and taxation of agricultural and horticultural land; Chapter 61B, relating to classification and taxation of recreational land; and Chapter 80, relating to the assessment of betterments.
(f)
Town Clerk. The Town Clerk is an elective officer of the Town. The mission, authorities and responsibilities, and interrelationships are described in § 241-5. The Town Clerk is an integral component within the Town's Administrative Services Department.[1]
[1]
Editor’s Note: Former Subsection C(5)(g), Town Collector,
was repealed 6-20-2019 by Order No. 2019-208.
(6)
Interrelationships.
(a)
Town Manager. The Town Accountant is responsible for management
of the Town's financial resources. As such, all matters of a financial
nature within the Town shall receive Town Accountant and Town Manager
approval. The Town Accountant advises the Town Manager on all matters
financial, so as to ensure the proper and efficient financial management
of the Town. The Town Treasurer/Collector interacts with the Town
Manager for the purposes herein stated, and further to ensure that
the monies of the Town are properly managed through sound investment
and disbursement practices. The Town Treasurer/Collector shall actively
work with the Town Accountant and Town Manager in the development
and review of the process for all municipal budgets, capital planning
and long-term forecasting.
[Amended 6-20-2019 by Order No. 2019-208]
(b)
Other departments. All organizational components, officers,
boards or committees authorized to collect revenues, or expend same,
interact with Finance for the purposes stated herein. As indicated,
interrelationships shall occur throughout the Town, where matters
of payroll, benefits management or other treasury or budgetary planning
activities take place. As an integral part of the Administrative Services
Department, financial planning matters within the Division are primary.
(c)
Multiple-member boards. The Finance Division interacts with
the Board of Assessors, Trust Fund Advisory Committee, JFK Memorial
Trust Fund Committee, School Committee and the Comprehensive Financial
Advisory Committee and other boards and commissions as requested.
(d)
Other organizations. The Division interacts with the Fire Districts
and Business Improvement District as it relates to the billing and
collection of all taxes for these organizations.
[Added 6-20-2019 by Order
No. 2019-208]
D.
Human Resources.
(1)
Purpose. Human Resources provides information and services that
effectively and economically support the execution and integration
of human resources management decisions, to develop and implement
policies and services to enhance the employment relationship and provide
for optimum organizational effectiveness, and to maintain the high
operating standards for the Town and School consistent with recognized
human resources management and executive policy.
(2)
Authorities and responsibilities. Human Resources performs the
following duties and responsibilities:
(a)
Assure fair treatment of applicants and employees in all human
resources related matters.
(b)
Assist, advise and train management personnel in matters of
job selection and termination, classification, disciplinary action
and management training.
(c)
Assist the Town Manager and Superintendent of Schools in the
collective bargaining process.
(d)
Maintain the Town's human resources management system.
(e)
Implement and maintain an affirmative action employment program
for the Town, reporting results regularly to the state.
(f)
Manage the workers' compensation and unemployment insurance
programs.
(g)
Maintain the job classification system, establishing position
descriptions, rates of pay, and hours of work.
(h)
Manage the Town's job selection and recruitment process, approving
postings, and assisting with interviewing candidates.
(i)
Manage employee health insurance and other benefit programs.
(3)
Interrelationships.
(a)
Town Manager. Human Resources is the primary entity responsible
for management of the Town's human resources. As such, all human resources
policies, directives, rules and regulations promulgated by the Town
Manager shall be implemented and enforced by Human Resources for all
municipal components.
(b)
Other departments. In any matter concerning management of the
Town's human resources, Human Resources will be required to interact
with municipal and school departments for the purpose of observing
and enforcing the Town's human resources policies and procedures.
(c)
Multiple-member boards. Human Resources interacts with the Personnel
Advisory Board, the School Committee and the Barnstable Disability
Commission.
E.
Hearing Officer.
(1)
Mission. The mission of the Hearing Officer is to provide judicious, expert, fair, impartial and prompt determinations consistent with applicable provisions of statutory, case and regulatory law upon questions and causes specifically placed under the Hearing Officer's jurisdiction, specifically comprehensive permits applied for under Chapter 9, Article II, of the Code.
(2)
Authorities and responsibilities. The Hearing Officer hears evidence and issues written decisions with respect to the grant or denial of comprehensive permits under Chapter 9, Article II, of the Code. The Hearing Officer shall transmit his/her written decision to the Zoning Board of Appeals. The decision of the Hearing Officer shall become effective within 14 days of its transmittal to the Board of Appeals unless reversed by the Board of Appeals; any such reversal to be made only on the basis that the Hearing Officer's decision is erroneous as a matter of law.
(3)
Interrelationships.
(a)
Town Manager. The Hearing Officer interacts directly with the
Town Manager's office on administrative, budgetary and broad, general
policy issues. The Hearing Officer shall be independent of the Town
Manager with respect to decisions in specific cases.
(b)
Other departments. The Hearing Officer shall be guided by precedents
established by the Zoning Board of Appeals in deciding similar cases.
The Hearing Officer shall make recommendations through the Town Manager
to the Town Council with respect to legislation beneficial to the
administration of matters within the Hearing Officer's jurisdiction.
(c)
Other interactions. The Hearing Officer interacts with appropriate
community agencies, groups and private enterprise as well as state
agencies to seek effective achievement of goals and objectives.
The Community Services Department provides an array of recreation,
social, leisure time, and informative services to the citizens of
Barnstable that appeal to a wide range of ages and interests.
A.
Recreation Division.
(1)
Purpose. The Recreation Division is committed to providing safe
and healthy leisure and recreational opportunities of a general and
specialized nature to improve the quality of life in our community
through exceptional and affordable programs and services.
(2)
Authorities and responsibilities. Recreation is responsible
for the development and delivery of a variety of educational, social,
recreational and counseling services to the residents of Barnstable.
The major responsibility is to provide services in a manner that eliminates
duplication of services, maximizes existing personnel resources, and
utilizes a variety of volunteer programs to diversify the effectiveness
of programming. It services the community's entire population, as
well as servicing the visitor (tourism) population on a seasonal basis.
(3)
Organizational components. The Recreation Division administers
four programs to ensure efficient accomplishment of program objectives
with a minimum of duplication. Programs are as follows:
(a)
Leisure Services provides and coordinates leisure activities
through programs such as basketball, softball, open gym, Sunshine,
Friday night social, sailing, karate, dance, tennis, playground program,
track and field, baseball, theater, floor hockey, volleyball, gymnastics,
community youth centers, after-school soccer, special events and special
needs programs.
(b)
Aquatics provide and maintain aquatic services at the 16 Town
of Barnstable beach sites. Services in the aquatic program include
general supervision, operating the gate attendant program, bathhouse
attendants, overseeing the police program, water safety, and a swim
program.
(c)
The Youth Services program is dedicated to creating successful
youth and family services programs through the Hyannis Youth and Community
Center and other municipal and school buildings. These programs include
the Youth Commission and its Youth Advisory Group, and follow the
tenets of America's Promise: prevention, skills education, caring
adults, and service learning.
(d)
The Hyannis Youth and Community Center program which operates
as an enterprise account provides ice programs and Youth Center activities.
Ice activities include two NHL regulation ice rinks, one of which
is the Lt. Joseph P. Kennedy, Jr., Memorial Skating Rink and provides
a public skating program, hockey activities and figure skating instruction.
Youth Center activities include a Teen Center and basketball/volleyball
courts and other dry floor activities.
(4)
Interrelationships.
(a)
Town Manager. Recreation interacts with the Town Manager for
the purpose of program approval, budgeting, expenditure, grant assistance,
as well as scheduling of facility use and coordination.
(b)
Other departments. It interacts with Public Works on a regular
basis to prepare, maintain, and improve facilities. Work order requests
are utilized. The Recreation Director and Public Works Director, or
designee, meet to review facilities management issues. Police Department
interaction takes place in scheduling of recreation programs, special
details, patrols public safety and coordination of recreational services
with public safety concerns.
(c)
Interaction with the Planning and Development Department relates
to land use for passive and active recreation. School Department interaction
concerns utilization of school gyms, fields, coordination of special
needs activities with the School Department's Special Needs Division;
scheduling activities for the Hyannis Youth and Community Center and
athletic fields, and beach areas.
(d)
Multiple-member boards. Recreation provides administrative support
to the Recreation Commission and the Youth Commission, implementing
the policies of said committees through the promulgation of rules
and regulations that are subject to approval by the Town Manager.
B.
Golf Division.
(1)
Purpose. The Golf Division is dedicated to providing, operating
and maintaining affordable, self-supporting public golf facilities,
while protecting them for the future, by maintaining and improving
the courses, buildings, and equipment. Golf course management strives
to provide programs that enrich recreational opportunities, while
being fiscally responsible to the residents and taxpayers of the Town
of Barnstable.
(2)
Authorities and responsibilities. The Golf Division is responsible
for the development and delivery of a variety of educational, social,
and recreational programs for the residents of Barnstable. The major
responsibility is to provide services in a manner that eliminates
duplication of services and maximizes existing personnel resources.
It services the community's golfing population as it is an enterprise
account and the users of the service pay for the service. It also
services the visitor (tourism) population on a seasonal basis.
(3)
Organizational components. The Golf Division is dedicated to
operating and maintaining an attractive, affordable, and self-supporting
public golf facility. The two facilities are the Olde Barnstable Fairgrounds
Municipal Golf Course, which is an eighteen-hole golf course located
in Marstons Mills, and the Hyannis Golf Course, which is also an eighteen-hole
golf course located in Hyannis. The golf component is self-supporting
through an enterprise account. It is responsible for all aspects of
operating the golf course. The primary services are as follows:
(a)
Membership offers residents the opportunity to play year-round
golf at a reasonable rate. It provides the players with organized
events, scheduled activities and a sense of belonging to a top golf
facility.
(b)
Junior golf provides the Barnstable youth with affordable recreation,
trains the juniors in the rules, etiquette, and swing technique, provides
a home for the high school golf team, plus tournaments, clinics and
competitions of various kinds are organized throughout the season.
(c)
Fee players are provided with a quality service, a high level
of conditioning, and a pace of play attracting visitors from all parts
of New England to make the Olde Barnstable Fairgrounds and the Hyannis
Golf Course their choice of courses. Combined, the courses are open
to the public seven days a week, year round.
(d)
Pro shops at both courses consist of a full line of equipment,
fashions, and accessories that are always stocked.
(e)
Driving ranges offer the serious golfer an area to practice
all parts of the game.
(f)
Maintenance provides continuous improvements of each course.
The condition of each course is essential to its future. Cooperative
efforts with conservation, Audubon and other environmental groups
will improve public relations. A beautification program to improve
the aesthetic value of the facility is ongoing.
(g)
A tournament schedule provides high-quality events for members,
local charities, and state and local associations.
(h)
Restaurants provide food and beverages for customers prior,
during, and after golfing. It also offers non-golfers an opportunity
to visit the facility and enjoy the scenery. Full service banquet
services and large function room provide community space for wedding
receptions, corporate events, dinner parties, business luncheons and
class reunions.
(4)
Interrelationships.
(a)
Town Manager. The Golf Division interacts with the Town Manager
for the purpose of program approval, budgeting, expenditure, as well
as scheduling of facility use and coordination.
(b)
Other departments. It interacts with Recreation on a regular
basis to prepare, maintain, and improve programs.
(c)
Interaction with the Planning and Development Department relates
to land use for passive and active recreation. Interacts with Finance,
Procurement and Treasurer's office on a frequent basis.
(d)
Multiple-member boards. The Golf Division provides administrative
support to the Golf Committee, implementing the policies of said Committee
through the promulgation of rules and regulations that are subject
to approval by the Town Manager.
C.
Council on Aging Division.
[Amended 11-21-2019 by Order No. 2020-049]
(1)
Purpose. The Council on Aging Division supports older adults in our
community by providing programs and services designed to optimize
their quality of life and help them maintain their independence so
they may successfully age-in-place in the Town of Barnstable. The
Council on Aging assesses the needs of citizens age 60 and over and
develops programs to meet those needs, advocates and educates the
community on issues affecting older people, and enlists support and
funding for the programs from federal, state, Town, and other public
and private organizations.
(2)
Authorities and responsibilities. The Council on Aging provides a
wide and diverse array of programs designed to meet the needs of older
adults that includes, but is not limited to, the following: community
outreach, health and wellness education and assistance, supportive
day, social, recreational and educational programming, benefits counseling,
information and referral, caregiver support, nutrition, and transportation.
Services are developed and provided through staff, volunteers and
cooperative efforts with community groups and agencies. It also serves
as a resource to other departments and community groups concerning
issues having an impact on older people, as well as regularly assessing
needs and developing financial resources.
(3)
Interrelationships.
(a)
Town Manager. The Council on Aging interacts with the Town Manager
primarily for program approval, budget expenditures, secondarily and
for all other appropriate matters.
(b)
Other departments. The Council on Aging interacts with Public Works
relative to facilities program preparation, maintenance, and improvement.
It interacts with the Health Division for cooperation in providing
appropriate health services. Ongoing interaction with all other departments
and organizational components to ensure accomplishment of its goals
and objectives is commonplace.
(c)
Multiple-member boards. The Council on Aging provides administrative
support to the Council on Aging Board and receives advisory information
regarding program service delivery.
(d)
Other interactions. The Council on Aging interacts with appropriate
community agencies and groups as well as state and regional agencies
to seek effective accomplishment of the departmental programming.[1]
[1]
Editor's Note: Former Subsection D, Communications, which
immediately followed, was repealed 6-4-2020 by Order No. 2020-176.
The Inspectional Services Department, under the direction of
the Building Commissioner, provides efficient and effective public
health and public safety services that meet the needs of the community.
A.
Building Services Division.
(1)
The Building Services Division administers and enforces all
federal, state and local laws, rules, regulations, codes and policies
concerning the construction and maintenance of buildings within the
Town of Barnstable, including specialized codes, such as wiring, plumbing
and gas pipe construction, and installation within the Town. The Building
Services Division is responsible for the administration and enforcement
of the Town's Zoning Ordinance[1] for the purpose of protecting the resident's public health,
and safety, and peaceful use of property within the Town's zoning
districts.
(2)
Authorities and responsibilities. The Building Services Division
conducts inspections, issues such permits and enforces such regulations
and ordinances as may be required by the Town or under the State Building,
Wiring, Plumbing, and Gas and State Accessibility Codes. Through the
Building Commissioner, it enforces all the provisions of the Zoning
Ordinance, and further enforces all the provisions of the Old King's
Highway Historic District rules. It operates pursuant to MGL c. 143,
142, 302, Acts of 1973, Chapter 470, CMR 248, 521, and 780; and NFPA
54 and 58; the Town Zoning Ordinance and Town general ordinances.
It provides administrative support to noncriminal citations issued
by the Town agencies, except motor vehicle infractions.
(3)
Interrelationships.
(a)
Town Manager. The Building Services Division interacts with
respect to program approval, budget, expenditures, as well as enforcement
activities of relevant federal, state and local laws, rules, regulations,
and codes and policies laws.
(b)
Other departments. The Building Services Division has extensive
interaction with other divisions and departments. On a recurring basis,
the Building Services Division interacts with most municipal organizational
components in pursuit of its objectives.
(c)
Multiple-member boards. Assistance is further provided to the
Disability Commission and the Zoning and/or Planning Boards as well
as the Historic District Committee as needed.
(d)
Other interactions. The Building Services Division consults
and coordinates with Massachusetts State Building, Wiring, Plumbing,
Gas and the Architectural Access Board (AAB) Accessibility Inspectors
as well as with their respective boards and state agencies where necessary.
B.
Public Health Division.
(1)
Purpose. The Public Health Division seeks to preserve and maintain
the Town's public health standards and protect its environmental resources
by educational means and through the strict administration and enforcement
of various public health related federal, state and local laws, rules,
regulations, codes and policies regulations, ordinances, state codes
and general and federal laws through the efficient and effective efforts
of divisional personnel.
(2)
Authorities and responsibilities. The Public Health Division's
responsibilities are varied and include the following:
(a)
Provides administrative support to the Board of Health.
(b)
Administers and enforces laws and regulations concerning communicable
diseases; immunization and vaccination of residents; provides health
promotion clinics, investigation of all health-related complaints;
action and reporting concerning premature-born infants; funeral directors
and body art.
(c)
Administers and enforces laws and regulations concerning fresh
water and wastewater, including: septic system installations, septage
hauler, observation of test holes and percolation tests; disposal
works construction, disposal works installer license; well construction
installation and well destruction/removal.
(d)
Administers and enforces laws and regulations concerning pollution
control, including: groundwater protection; for benefit of drinking
water supply; wetlands protection, the protection of surface waters
and shellfish resources from contamination; fuel and chemical storage
systems regulations; inspect establishments possessing hazardous and/or
toxic waste; garbage hauling.
(e)
Administers and enforces laws and regulations concerning periodic
inspections, including: inspections of food establishments, swimming
pools, year-round and seasonal rental units, saunas, horse stables.
(f)
Administers and enforces laws and regulations concerning licensing,
permitting and inspection of food establishments. Duties include:
issuance of all licenses and permits in relation to food establishments,
including retail food, continental breakfast, frozen dessert, mobile
food units.
(g)
Licenses and inspects hotels, motels, camps, lodging houses
and bed-and-breakfast establishments.
(3)
Interrelationships.
(a)
Town Manager. The Public Health Division interacts with respect
to program approval, budget, expenditures, as well as enforcement
activities of relevant federal, state and local laws, rules, regulations,
codes.
(b)
Other departments. The Public Health Division has extensive
interaction with other divisions and departments. On a recurring basis,
the Public Health Division interacts with most municipal organizational
components in pursuit of its objectives.
(c)
Multiple-member boards. The Public Health Division interacts
with the Board of Health primarily to provide administrative, clerical,
and technical support relative to promulgation of regulations and
variance request reviews. Additionally, the Public Health Division
reports on interpretation and implementation of Board of Health regulations
and policies relating to compliance levels and public and environmental
health problems and concerns.
C.
Weights and Measures Division.
(1)
Purpose. The Weights and Measures Division seeks to protect
the public interest through enforcement of laws and regulations relating
to weights and measures of certain businesses.
(2)
Authorities and responsibilities. The Weights and Measures Division
operates pursuant to applicable provisions of the Town Code and the
following state laws: MGL Chapters 94 through 99 concerning weights
and measures. The Weights and Measures Division is responsible for
code compliance and enforcement of all laws pertaining to the sale
of commodities by weight or measure, the inspection and testing of
weighing and measuring devices, the operation and use of electronic
retail checkout systems, the method of sale of commodities and the
labeling of prepackaged commodities.
(3)
Interrelationships.
(a)
Town Manager. The Weights and Measures Division interacts with
the office of the Town Manager, including the licensing program within
that office, concerning administrative support, code compliance and
enforcement of all issues relating to weights and measures.
(b)
Other departments. The Weights and Measures Division interacts
with the police and Planning and Development concerning the provision
of measurement devices for various purposes. Other interaction is
with the Town Clerk, Public Works and Tax Collector in provision of
measurement devices activities for various purposes.
(c)
Other. The Weights and Measures Division interacts with community
groups and agencies, private enterprises, state agencies and other
municipalities to seek effective accomplishment of goals and objectives.
[1]
Editor's Note: Former § 241-47.29, Licensing Department,
was repealed 6-17-2021 by Order No. 2021-160.
A.
Purpose. The Marine and Environmental Affairs Department provides
services intended to protect the safety of people and vessels that
use Town waterways and waterside facilities, to provide for the protection,
preservation, and enhancement of the Town's natural resources, including
Sandy Neck, and to address animal control issues that threaten the
health, welfare, and quality of life of our citizens.
B.
Authorities and responsibilities. Marine and Environment Affairs is responsible for enforcement and promulgation of mooring regulations, marina rules and regulations subject to approval of the Town Manager, the federal Clean Water Act, 333 U.S.C. § 1251 et seq. (in conjunction with the United States Coast Guard) and Town ordinances concerning vessel use in public waters; enforcement of state boating laws; the placement and maintenance of the Town's private aids to navigation; approval of moorings; slip contracts and supervision of four Town marinas which operate as an enterprise account; inspection of Town ways to water; harbor patrols; and collection of fees and charges at various marinas, ramps, and for mooring permits. Public safety activities include the placement and maintenance of aids to navigation, compliance activities, emergency response activities and technical assistance to the Waterways Committee. It is responsible for the administration of programs and the enhancement and protection of resources relative to the Town property at the Sandy Neck Beach Park which operates as an enterprise account; programming relative to shellfish protection, propagation, and management pursuant to MGL c.130; implementation of conservation land management plans; herring run management; and provides assistance to federal, state, and other local agencies in projects of mutual concern. It enforces statutes (MGL c. 90B, §§ 130, 131; MGL c. 266, § 113; and MGL c. 270, § 16), ordinances, rules and regulations relative to shellfish, fish and game, marine and recreational vehicles, conservation regulations, illegal disposal and taking of timber, berries, etc. It is responsible for answering complaints or other matters pertaining to animals within the Town; enforcement of all laws relating to the care, custody and control of dogs, pursuant to MGL c.140, § 136S through § 174; MGL c. 266, § 47; and MGL c. 272, § 77 through § 98; and Chapter 24, Animals, Article I, Regulation of Dogs, of the Code of the Town of Barnstable.
C.
Organizational components.
(1)
Harbormaster Division. The Harbormaster Division is responsible
for administration and management of the Town waterways safety program,
mooring program, and marina program, including daily supervision of
Town docks, moorings, boat ramps and Town waters. Each program promotes
public safety for persons and property on the waterways and attempts
to balance uses of limited resources.
(2)
Natural Resources Division. The Natural Resources Division is
responsible for the protection, preservation, management and enhancement
of the Town's natural and wetland resources as well as the promotion
of public safety for persons, property and animals. Programs include
Natural Resources, Shellfish, Sandy Neck Beach Park and Animal Control.
The Natural Resources Program is responsible for the protection and
enhancement of the Town's natural resources, enforcement of laws relating
to fish and game, marine and recreational use, land management and
environmental laws. The Shellfish Program provides protection and
enhancement of the Town's shellfish resources, including propagation
and stocking projects. The goal of the Sandy Neck Program is to provide
recreational opportunities and access to our Town's citizens and visitors
while protecting the natural, cultural, and historic resources on
Sandy Neck so that a long-term, sustainable balance between use and
conservation of these resources is achieved. Animal Control addresses
animal control issues that threaten the health, welfare, and quality
of life of our citizens.
D.
Interrelationships.
(1)
Town Manager. Marine and Environmental Affairs interacts with
the Town Manager with respect to approval of rules and regulations
relative to moorings and marinas, fees and charges resulting therefrom,
and approval of rules and regulations, including, but not limited
to, shellfish regulatory matters, fish and game, and all fees and
charges resulting therefrom. Interaction further occurs relative to
implementation of the Town's property and facilities management plan,
approval of programs, budgets, expenditures, and other programs as
necessary. Interaction also occurs through the Town Manager's responsibilities
pursuant to state law and local ordinance concerning restraining orders,
and disposition of dangerous dogs.
(2)
Other departments. Marine and Environmental Affairs interacts
with Conservation on waterway-related project applications and implementation
of conservation land management plans, and land use; Recreation to
maintain passive recreational facilities and placement of recreational
devices; Public Works for land management maintenance and maintenance
of Town landings, vehicle maintenance, and equipment use, erosion
control projects, snow fence construction, building maintenance, mapping,
GIS; Police for law enforcement issues concerning complaint investigation,
abandoned/recovered motor vehicles, land search/rescue operations;
Fire Districts for search and rescue operations, underwater search/recovery;
Fire Districts and Health Division for oil spill cleanup and pollution
response and investigation; Health Division for animal bites and quarantines;
and Town Clerk for census, dog licensing matters and public records
requests; Assessing and Collector concerning mooring permit issuance/boat
excise tax; Information Technology for mapping and GIS, and any other
department as may be needed from time to time.
(3)
Multiple-member boards. It provides administrative and technical
support to the Waterways Committee, to the Shellfish Committee, and
to the Sandy Neck Board and interacts with the Conservation Commission,
Recreation Commission, and other boards as necessary.
Purpose. The purpose of the Planning and Development Department
is to preserve the character of the seven villages and improve the
quality of life for Town residents by developing and implementing
comprehensive land use strategies while promoting consistent, current,
and sustainable community and economic development practices through
a commitment to citizen engagement and the interdisciplinary coordination
of municipal departments. The Department is comprised of six programs:
Regulatory Review, Comprehensive Planning, Community Development,
Economic Development, Conservation and Parking Management.
A.
Regulatory Review.
(1)
Purpose. The Regulatory Review Program provides professional
planning advice and services to Town residents, the Town Manager and
Town boards, commissions, committees and departments and assists in
the implementation of the Town's ordinances and regulations relating
to land use.
(2)
Authorities and responsibilities. The Regulatory Review Program
provides staff support, technical assistance and clerical services
to the Planning Board, Zoning Board of Appeals, Old King's Highway
Historic District Committee, Historical Commission, and Hyannis Main
Street Waterfront Historic District Commission and Appeals Committee
and provides general advice and assistance on day-to-day zoning, planning
and historic issues to the public and other Town entities.
(3)
Interrelationships.
(a)
Town Manager. The Regulatory Review Program interacts directly
with the Town Manager's office, primarily through the Assistant Town
Manager, who provides direction and supervision.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, interrelationships commonly exist with
the Public Works, Legal and Inspectional Services Departments.
(c)
Multiple-member boards. The Regulatory Review Program interacts
with the Planning Board, Zoning Board of Appeals, Historical Commission,
Old King's Highway Historic District Committee, Hyannis Main Street
Waterfront Historic District Commission and Appeals Committee, Conservation
Commission, Board of Health and other boards and commissions as requested.
B.
Comprehensive Planning.
(1)
Purpose. The Comprehensive Planning Program is responsible for
identifying, analyzing and planning for the Town's long-term needs
as they relate to population and demographic trends, commercial and
economic development, the preservation and enhancement of natural
and historic resources and the provision of adequate public facilities
and infrastructure, with the goal of recommending strategies, plans
and legislation to promote sustainable development.
(2)
Authorities and responsibilities. The Comprehensive Planning
Program performs long-term professional planning for the Town, including
the drafting of amendments to the zoning and general ordinances, the
coordination of intergovernmental activities relating to planning
issues, performing grant administration, and coordination of the Town's
local comprehensive plan. In carrying out these duties it:
(a)
Provides the Town with relevant data concerning its physical,
social, economic and environmental future;
(b)
Advises and assists all Town departments and agencies in the
administration of their respective municipal functions and responsibilities
as they relate to Town planning;
(c)
Initiates and conducts studies of the resources and needs of
the Town and its relationship with other towns in Barnstable County
and its environs;
(d)
Prepares plans and recommendations with regard to land use,
population patterns and projections, siting of public works projects,
economic development, and related matters;
(e)
In conjunction with the other programs within the Planning and
Development Department, analyzes proposals for housing, transportation,
employment, public utility developments, recreation, parking and traffic
circulation and related matters to assist the Town Manager and other
Town agencies in the making of any recommendations, or rendering of
any approvals, which they may be required to make concerning such
matters;
(f)
Distributes reports or plans in connection with planning and
development issues, problems, policies and strategies;
(g)
Coordinates with the Regional Planning Organization and other
planning agencies of neighboring communities and other agencies and
groups;
(h)
Represents the Town to the Regional Planning Organization, recording
and transmitting all municipal referrals of developments of regional
impact, districts of critical planning concern, the Regional Policy
Plan, coordinating the review of potential regional referrals through
a management level review team working in conjunction with Inspectional
Services and Public Works;
(i)
Drafts, maintains, and updates the Local Comprehensive Plan
(LCP) of the Town, including data and analyses, maps, surveys, and
plans affecting the components of the Comprehensive Plan; goals, objectives,
policies and strategies that implement the Comprehensive Plan; and
coordination of functions and activities consistent with the Comprehensive
Plan;
(j)
Provides a wide array of data and analysis as part of the planning
process. This data is coordinated with other Town departments to ensure
that projects, functions and activities are consistent with the goals,
policies, and strategies of the LCP; and
(k)
Reviews state MEPA filings.
(3)
Interrelationships.
(a)
Town Manager. The Comprehensive Planning Program interacts directly
with the Town Manager's office, primarily through the Assistant Town
Manager, who provides direction and supervision.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, interrelationships commonly exist with
Public Works, Legal, and Inspectional Services Departments.
(c)
Multiple-member boards. Comprehensive Planning interacts with
the Planning Board, Zoning Board of Appeals, Historical Commission,
Old King's Highway Historic District Committee, Hyannis Main Street
Waterfront Historic District Committee and Appeals Committee, Conservation
Commission and Board of Health and other boards and commissions as
requested.
(d)
Outside agencies. Significant interrelationships exist between
the Regional Planning Organization concerning regional policy planning,
developments of regional impact, districts of critical planning concern,
and other regional issues. Extensive interaction occurs with respect
to the Executive Office of Energy and Environmental Affairs and its
subsidiary land use and regulatory agencies, and other agencies as
appropriate.
C.
Community Development.
(1)
Purpose. The objective of the Community Development Program
is to provide leadership and expertise working with the community
to assess housing needs, including the implementation of a comprehensive
affordable housing plan for the residents of the Town. The Community
Development Block Grant Program supports the provision of housing,
economic opportunities, and a suitable living environment for low-income
and special-needs populations.
(2)
Organizational components.
(a)
Community Development Block Grant (CDBG). The Town, through
the federal Community Development Block Grant Program, receives funds
annually from the United States Department of Housing and Urban Development
and Economic Development. The Community Development Program oversees
the Town's allocation of these funds based upon the Five-Year Consolidated
Plan and the annual action plans developed under United States Department
of Housing and Urban Development regulations.
(b)
Accessory Affordable Apartment Program (AAAP). Administration
and monitoring of the AAAP, a component of the Town's affordable housing
plan. The main objective of this program is to use existing housing
to provide safe, legal and affordable housing units utilizing the
Chapter 40B comprehensive permit process.
(c)
Housing acquisition. Assists eligible public, quasi-public and
private entities, such as the Barnstable Housing Authority, local
nonprofit organizations, and private individuals to purchase existing
housing units in order to maintain the units at affordable rents.
(d)
Development of municipally owned vacant land. Identifying municipally
owned parcels of land that may be suitable to develop affordable housing
to provide further affordable housing opportunities for Barnstable
residents.
(e)
Development of privately owned land. Working with and providing
technical assistance to private developers engaged in obtaining the
necessary permits in order to provide affordable housing which meets
the goals and objectives of the Town's Affordable Housing Plan.
(3)
Interrelationships.
(a)
Town Manager. The Community Development Program interacts directly
with the Town Manager's office, primarily through the Assistant Town
Manager, who provides direction and supervision.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, interrelationships commonly exist with
Public Works, Legal and the Inspectional Services Department.
(c)
Multimember boards. Interaction with the Housing Committee,
Planning Board, Zoning Board of Appeals and the Hyannis Main Street
Waterfront Historic District Commission.
(d)
Other interactions. Community Development interacts with appropriate
community agencies, groups and private enterprise as well as state
agencies to seek effective accomplishment of goals and objectives.
D.
Economic Development.
(1)
Purpose. The Economic Development Program provides the leadership
and expertise to develop and implement a comprehensive economic development
plan based upon the economic development policies outlined in the
Local Comprehensive Plan. In addition, the program aims to enhance
and enrich the quality of life for the Town's residents through the
coordination, enhancement and promotion of arts and culture activities.
(2)
Organizational components.
(a)
Business development, retention and outreach. Activities providing
business assistance, permitting guidance, and access to resources
to encourage and promote business development and job creation. Supports
opportunities for permit streamlining and zoning modernization in
response to the needs of businesses.
(b)
Outreach and Marketing. Promotes the Town of Barnstable as a
premier location for business growth and expansion by supporting growth
in key economic sectors; education and workforce development; and
collaborative workspace/business incubators fostering scale-up business
opportunities.
(c)
Downtown Hyannis Growth Incentive Zone. Various activities to
assist in promoting revitalization efforts include providing staff
support for the implementation of the Downtown Hyannis Growth Incentive
Zone Strategic Plan as well as proposing methods for addressing related
traffic and parking issues.
(d)
Incentive programs. Promote access to local, state and federal
incentive programs, including providing technical support and monitoring
for the Economic Development Incentive Program, a state program that
allows municipalities to provide tax incentives to new and existing
businesses that make capital investments in their real estate and
create jobs.
(e)
Arts and culture. This activity recognizes arts and culture
as a key economic driver for both the year-round and seasonal economies
and as a medium to enrich the quality of life for the Town's residents.
The arts and culture program seeks to increase access to the arts,
enliven public spaces, and continue to enhance the Town's status as
a cultural destination through the implementation of innovative and
diverse arts programs.
(3)
Interrelationships.
(a)
Town Manager. The Economic Development Program interacts directly
with the Town Manager's office, primarily through the Assistant Town
Manager, who provides direction and supervision.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, interrelationships commonly exist with
the Public Works, Legal, and Inspectional Services Departments.
(c)
Multimember boards. Interaction with the Planning Board, Zoning
Board of Appeals, Barnstable Economic Development Commission, Cultural
Council, Historical Commission and the Hyannis Main Street Waterfront
Historic District Commission.
(d)
Other interactions. The Economic Development Program interacts
with the Hyannis Main Street Business Improvement District, the Greater
Hyannis Area and Cape Cod Chambers of Commerce, the Regional Planning
Organization, community agencies, groups and private enterprise as
well as state agencies to seek effective accomplishment of goals and
objectives.
E.
Conservation.
(1)
Purpose. The Conservation Program seeks to protect wetland and
watershed resources and to set management direction for municipal
properties held for conservation purposes.
(2)
Authorities and responsibilities.
(a)
The Conservation Program serves the Conservation Commission
through the implementation of two primary objectives: regulatory and
land management.
[1]
With respect to regulatory matters, it administers and implements the State Wetland Protection Act (MGL c. 131, § 40) and the Town Wetland Protection Ordinance (Chapter 237 of the Code), which includes review of permit applications and issuance of permits subsequent to Conservation Commission decisions, recordkeeping, public assistance and enforcement.
[2]
With respect to land management, it develops and
updates land management plans for conservation lands under Conservation
Commission jurisdiction within the Town for approval by the Conservation
Commission.
(b)
With respect to lake and pond management, the Conservation Program
manages and protects the Town's lakes and ponds through the implementation
and monitoring of programs to address ecological impairments and restore
water quality for the purposes of promoting healthy pond ecosystems,
protecting human health, and supporting recreation and enjoyment.
(c)
With respect to land acquisition, the Conservation Program assists
in the evaluation of parcels for Town acquisition or disposition and
implements Town policy dealing with conservation restrictions.
(d)
The Conservation Program seeks to implement other objectives
of the Local Comprehensive Plan and Open Space and Recreation Plan.
The division implements a public environmental education agenda, particularly
for elementary schools.
(3)
Interrelationships.
(a)
Town Manager. The Conservation Program interacts for the purpose
of conservation facilities management, budgeting, program approval,
expenditures, and staff support for Conservation Commission-related
issues coming before the Town Council.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, extensive interaction with other municipal
components: interaction with Marine and Environmental Affairs in permit
review and enforcement matters; interaction with Marine and Environmental
Affairs and Public Works for the purpose of implementation of land
management plans for property under the Conservation Commission's
jurisdiction; Assessing, Collector, and Treasurer with respect to
tax title properties; Legal with respect to Commission representation
on adjudicatory matters and land acquisition; Inspectional Services
and Public Works for the purpose of lakes and pond management.
(c)
Multiple-member boards. Interaction with the Conservation Commission
for provision of administrative, clerical, and technical support.
F.
Parking Management.
(1)
Purpose. The purpose of the Parking Management Program is to
provide leadership and expertise on the development and implementation
of comprehensive parking management policy and strategies in the context
of a multi-modal system and integrated with overall land use, economic
development, and transportation goals.
(2)
Authorities and responsibilities.
(a)
Parking resource management. Maximizes availability and accessibility
of parking and transportation opportunities throughout the Town; efficiently
manages parking resources through planning, business outreach, staff
support, technical assistance, technology, and various compliance
functions pursuant to Town ordinances and MGL chapters concerning
parking.
(b)
Parking enforcement. Provides administrative, clerical and technical
support for collection and adjudication functions for the processing
of parking citations, all municipal parking facilities, parking meters
and technology, and enforcement of parking code compliance within
the Town.
(c)
Gateway greeters. Connects people to places through the provision
of visitor and resident services to support better utilization of
the existing parking supply in support of Downtown Hyannis' activity,
economy and vibrancy.
(3)
Interrelationships.
(a)
Town Manager. Access and Parking Management interacts directly
with the Town Manager's office primarily through the Assistant Town
Manager, who provides direction and supervision.
(b)
Other departments. In addition to the interdisciplinary approach
and interrelationships which exist between the programs in the Planning
and Development Department, interrelationships commonly exist with
the Police, Public Works, Inspectional Services, Marine and Environmental
Affairs, Community Services, Finance, Licensing, and Airport.
(c)
Multiple-member boards: interaction with the Disability Commission.
(d)
Other interactions. Access and Parking Management interacts
with the Hyannis Main Street Business Improvement District, the Greater
Hyannis Area and Cape Cod Chambers of Commerce, community agencies
and private enterprises as well as state agencies to seek effective
accomplishment of goals and objectives.
The Police Department provides police services to all people
within the Town with respect, fairness and compassion. The Department
is under the administrative and operational control of the Chief of
Police.
A.
Purpose. The Police Department is committed to crime prevention;
protection of life and property; preservation of peace, order and
safety; the enforcement of laws and ordinances; and the safeguarding
of constitutional guaranties. The Department seeks to enhance the
Town's quality of life by investigating problems and incidents, seeking
solutions and fostering a sense of security within the community.
The Department also seeks to maximize survival of persons and preservation
of property in the Town in the event of a natural or man-made disaster,
nuclear or otherwise, by effective preplanning and by making use of
all manpower, equipment, available shelter protection and other resources
during an actual emergency. The Department is dedicated to providing
a quality work environment and the development of its members through
effective training and leadership.
B.
Authorities and responsibilities.
(1)
The Police Department acts pursuant to the authorities vested
to Police Departments under MGL c. 41, §§ 97A and 98,
as well as c. 31, as it concerns civil service. The Department is
a full-service Department, responsible for all law enforcement within
the jurisdiction of the Town of Barnstable. It maintains public relations
with the media and community; and operates within the structure of
an Administrative Services Bureau and a Field Services Bureau. It
establishes procedures for recruitment, selection and training of
all personnel to effectively maintain the public peace, safety and
order through a variety of functions and activities.
(2)
The Police Department functions as the Emergency Preparedness
Department, consistent with the Acts of 1950, Chapter 639, § 13,
as amended. The Department is responsible for coordinating and preplanning
all disaster emergency functions and services within the Town amongst
all municipal and non-municipal agencies and departments on behalf
of the Town Manager. The Department, in fulfilling this role, provides
assistance to the Town Manager in a declared disaster emergency, and
in further accordance with the Town's Emergency Operations Plan. The
Chief of Police serves as the Director in this regard.
C.
Interrelationships.
(1)
Town Manager. As the appointing authority and the Chief Administrative
Officer of the Town, the Police Department has extensive interaction
with the Town Manager.
(2)
Other departments. The Police Department interacts and coordinates
with all other municipal departments, the schools, and the Barnstable
Municipal Airport to ensure the highest level of service to the community.
Particular interaction exists with Public Works, Information Technology,
Legal, and Schools. The Department also maintains relationships with
other local, regional, state, and federal law enforcement agencies.
The Public Works Department consists of six divisions, Administration
and Technical Support, Highway, Solid Waste, Structures and Grounds,
Water Pollution Control and Water Supply. The Department is under
the management control of the Director of Public Works.
A.
Purpose. The Public Works Department's purpose is to protect, preserve
and improve the Town's infrastructure and related assets in a manner
which meets and enhances the current and future social and economic
needs of the community and contributes to a healthy, safe and quality
environment for the Town's citizens and its visitors; to provide water
service to the Hyannis area and a cost-effective and environmentally
sound means of disposing of solid waste and wastewater.
B.
Authorities and responsibilities. The Public Works Department operates
pursuant to various state, federal and municipal laws including: MGL
c. 21, §§ 26 through 53, c. 246 and CMR 314 pertaining
to sewage treatment and disposal; 310 CMR, Section 19, governing solid
waste disposal; c. 85 and 90 governing highway and bridge traffic
control, financing and repair; c. 114 concerning management and financing
of cemeteries; c. 7, c. 149, § 44, c. 30B which regulate
procurements; c. 131, § 40 and 310 CMR, Section 10, governing
wetlands protection.
C.
Organizational components.
(1)
Administration and Technical Support Division: provides centralized
administrative and management support to the five other divisions
and other Town departments. These services include policy and procedural
guidance, program and capital planning, oversight of Division operations,
procurement, personnel, asset management and budgetary management,
community relations, and continuous liaison with the Town Manager.
Also provides engineering, architectural, and surveying services in
support of capital improvement and other projects.
(2)
Highway Division: to protect, maintain and improve the Town's
roadway system, parking facilities and drainage facilities in a manner
which promotes maximum life, improves traffic flow and enhances both
pedestrian and vehicle safety; to provide fleet management and maintenance
to Town vehicles and equipment; seasonally to operate the drawbridge
in Osterville; and to manage snow and ice operations.
(3)
Solid Waste Division: manages a residential solid and certain
hazardous waste collection programs, including maintenance and monitoring
of the capped sanitary landfill, a recycling and hazardous waste collection
center; promotion of a recycling program; marketing of recyclable
materials; manages a construction and demolition material transfer
station for residents; and provides municipal packer collections services
for municipal facilities and locations.
(4)
Structures and Grounds Division: protect, enhance, and maintain
the Town's municipal buildings, parks, marinas, recreational and community
facilities and resources; manage construction, renovation, and maintenance
of facilities with a high priority on energy-efficiency and conservation;
operate, manage and maintain Town cemeteries and interment program.
(5)
Water Pollution Control Division: manages the wastewater collection
and disposal system, including operation and maintenance of a secondary
wastewater treatment plant and septage processing facility, wastewater
pumping stations, and gravity and force sewage collection mains; operation
of an industrial pretreatment program and a laboratory for testing
the quality of septage and sewage; maintains an accounts receivable
and billing system for sewer use.
(6)
Water Supply Division: manages the drinking water supply, storage,
and distribution system, including operation of water treatment facilities
in the Hyannis area; maintains an accounts receivable and billing
system for water supply.
D.
Interrelationships.
(1)
Town Manager. In respect to the vast majority of activities,
significant interaction is necessary.
(2)
Other departments. As the Public Works Department services most
departments, interaction is recurring, dependent upon the specific
activity to be undertaken.
(3)
Multiple-member boards. The Public Works Department provides
technical and administrative support to the Public Works Commission,
the Hyannis Water Board, the Water Pollution Control Board, and the
Roads Committee.
