The chief executive and administrative office
of the Township of Maple Shade shall be the Manager, who shall be
appointed by the Township Council as provided for in the Charter.
The Manager shall be a person of demonstrated executive and administrative
ability. He or she shall, prior to his or her appointment, be qualified
in terms of knowledge and experience in accepted practice with respect
to the duties of his or her office, with particular training and experience
in municipal management or public administration. At the time of his
or her appointment, he or she need not be a resident of the Township
or state, but during the term of his or her office he or she may reside
outside the Township only with approval of Council.
The office of the Manager shall have the following
functions:
A.
Generally. The Township Manager shall exercise those
functions, powers and duties as set forth in the Charter, general
law and ordinances. The Manager may designate a qualified administrative
officer of the municipality to perform his or her duties during his
or her temporary absence or disability. In the event of his or her
failure to make such a designation, the Council may, by resolution,
appoint an administrative officer of the municipality to perform the
duties of the Manager during such absence or disability until he or
she shall return or his or her disability shall cease. The Manager
shall appoint and remove such technical, professional and clerical
personnel as may be required for the administration of any office,
board or committee, except as otherwise provided herein or by other
ordinance of the Township.
B.
Budget, purchasing and financial management. The Manager
shall prepare the annual budget and maintain a continuing review and
analysis of budget operations, work programs and costs of municipal
services; administer a uniform purchasing program and assign and reassign,
transfer and retransfer, from time to time, either temporarily or
permanently, any property from one function to another or from one
administrative unit to another, as the efficient management of the
Township government requires, and otherwise supervise the financial
management. The Township Manager shall arrange for an adequate insurance
coverage of the Township to protect Township property and as otherwise
required by law and shall arrange for any other adequate insurance
coverage which he or she in the exercise of his or her discretion
and good judgment deems necessary.
[Amended 10-3-1984 by Ord. No. 1984-15]
C.
Personnel. The Manager shall be Personnel Officer
and shall have full charge of all matters pertaining to personnel
administration.
D.
Health and sanitation. The Manager shall supervise
the administration and enforcement of the local and state health and
sanitary codes.
E.
Recreation. The Manager shall supervise the administration
of a comprehensive recreation program which shall be planned by the
Advisory Board of Recreation and approved by the Township Council.
The Manager shall appoint such recreation assistants as are required
to conduct the programs.
[Added 10-3-1984 by Ord. No. 1984-15]
The Manager shall appoint a Treasurer who shall
be appointed a term of one year from the first day of January of the
year of his or her appointment and until his or her successor is appointed
and qualified. He or she shall receive such compensation as shall
be fixed from time to time by the Salary Ordinance.[1] The Treasurer shall keep books and records of accounts
for the exercise of the foregoing financial budgetary control over
each department, office and agency of the government and shall keep
such accounts as will show the amount of each appropriation, the cumulative
amount paid therefrom and the unpaid obligations and unencumbered
balance thereof. He or she shall also authorize the payment of bills,
claims, demands and payroll upon the proper certification of the appropriate
department head of the amount due and owing and invest all surplus
funds.
A.
Generally. The Council shall appoint a Clerk, who
may be the Manager or who shall serve under the Manager's direction.
The Manager may appoint a Deputy Clerk, who shall serve at his or
her pleasure and who shall perform the powers and duties of the Clerk
in the event of the Clerk's absence or disability.
B.
Powers and duties. The Clerk shall:
(1)
Serve as Clerk of the Council, keep the minutes and
records of its proceedings, maintain and compile its ordinances and
resolutions as required by the Charter.
(2)
Serve as Registrar of Vital Statistics, including
births, deaths and marriages, in accordance with state law, and issue
marriage licenses pursuant to law.
(3)
Have custody of the Township seal and affix it to
such books, papers and documents as may be authorized pursuant to
law.
(4)
Have custody of all official books, papers and documents
of the Township for which no other repository is provided by Charter
or ordinance, and preserve and keep them safely.
(5)
Perform such functions as are vested in the Clerk
by the licensing provisions of state law or ordinance.
(6)
Perform all of the functions required of municipal
clerks by the General Election Law, Title 19 of the New Jersey Revised
Statutes.
A.
Tax
Assessor.
[Amended 5-2-2007 by Ord.
No. 2007-16; 5-11-2017 by Ord. No. 2017-07]
(1)
There is hereby created the Office of the Tax Assessor. The Tax Assessor
shall be appointed by the Township Council for a term of four years,
to commence on the first day of July next following his/her appointment,
as provided by N.J.S.A. 40A:9-148. The person appointed as Tax Assessor
shall possess the necessary qualifications and certificates and education
for said position as required by law. The Tax Assessor shall serve
in said office until his/her successor is appointed and qualified.
In the event of a vacancy in the office of the Tax Assessor, the Township
Council shall fill the vacancy for the unexpired term. The Assessor
shall receive such compensation as shall be prescribed by ordinance.
(2)
The Tax Assessor shall:
(a)
Establish the assessments for the Township in accordance with
applicable law.
(b)
Maintain a current tax map of the Township as a public record
and cause to be recorded thereon all changes in ownership or character
of the real property assessed, employing for that purpose the facilities
of the Division of Engineering and other divisions and departments
as may be required.
(c)
Supervise the work of the Department and its employees.
(d)
Check all property transfers and maintain such records as will
indicate current ownership status.
(e)
Prepare and maintain all records pertaining to the assessing
function, including records for exemptions and deductions.
(f)
Perform other related duties of a statistical nature as may
be required by the Tax Court and/or County Board of Taxation.
(g)
Represent the Township in tax appeals before the Tax Court and/or
County Board of Taxation and, where necessary, before the courts or
in other proceedings.
(3)
There may be a Deputy Tax Assessor, who shall generally assist the
Tax Assessor in the proper performance of his/her duties. The Assistant
Tax Assessor shall, upon designation by the Manager, exercise the
powers and perform all the duties vested in the Tax Assessor at such
times as he/she shall be absent from the Township or shall be unable
to serve by reason of disability or otherwise.
B.
Tax Collector. The Tax Collector shall be appointed
by the Manager and, prior to his or her appointment, shall be qualified
by training and experience in the administration of municipal tax
collection and tax accounting procedures. He or she shall:
(1)
Extend each year's tax on the tax duplicate, prepare
and mail tax bills and maintain tax accounting records in such manner
as may be prescribed by law.
(2)
Collect and receive all delinquent real and personal
property taxes, charge and receive penalties and interest pursuant
to law and account for all collections in such form and manner as
may be prescribed by law.
(3)
Make or cause to be made and certify searches for
tax and other liens on any real property in the Township as may be
authorized by law, and charge and collect for the use of the Township
any fee required by law for any such search.
(4)
Collect and receive all miscellaneous revenues due
the Township.
(5)
Prepare and mail all utility bills and receive and
account for payments on the same.
The Manager, either through the appointment
of a qualified inspector or through contractual arrangements, shall
administer and enforce all laws, codes, ordinances and regulations,
both state and local, relating to building, zoning, fire prevention
and safety, electrical installations, sanitation and plumbing.
The Manager shall appoint and supervise a consulting
engineer. The engineer shall:
A.
Prepare or cause to be prepared plans and specifications
for public works and improvements undertaken by the Township.
B.
Supervise the performance of contracts for public
works and certify the amounts due and payable thereunder.
C.
Maintain maps, charts, engineering data and records
as may be required for the proper and efficient technical administration
of public works functions.
E.
Forthwith surrender to his or her successor all the
following property, together with a written consent to substitution
of his or her successor in engineering matters then pending to which
the Township is a party: all papers, documents, memoranda, reports
and other materials relating to the administration of the engineering
function. These items of property shall be and at all times remain
the property of the Township.
The Manager shall supervise the administration
of the Maple Shade Public Library. He or she shall appoint a librarian
and such other library assistants as are required to operate the library.
The Manager shall supervise the civil defense
and disaster control functions. He or she shall appoint and supervise
a Director and such other persons as may be necessary to assist the
Director in the exercise of his or her functions.
The Manager shall administer any program of
the local public agency. He or she shall appoint such personnel as
is required to administer the program.
