[HISTORY: Adopted by the Town Board of the Town of Blooming Grove 3-9-1992; amended in its entirety 8-7-20118 by L.L. No. 3-2018. Subsequent amendments noted where applicable.]
It is hereby declared to be the policy of the Town of Blooming Grove that with respect to contracts for public work and public purchases, the Town's policy is to assure the prudent and economical use of public moneys for the benefit of all the inhabitants of the Town and to facilitate the acquisition of facilities and commodities of maximum quality at the lowest possible cost.
Where public work and contracts are subject to the provisions of New York State General Municipal Law, Article 5-a (Public Contracts), it shall be the policy of the Town to comply with the applicable provisions of such article.
The Town of Blooming Grove shall establish and approve a Town Procurement Policy, by resolution, incorporating the requirements of Article 5-a of the General Municipal Law (Public Contracts).
In addition to incorporating the applicable requirements of General Municipal Law, Article 5-A, such procurement policies and procedures shall, among other things:
Prescribe a procedure for determining whether a procurement of goods and services is subject to competitive bidding and documenting the basis for any determination that competitive bidding is not required by law;
Provide that, except for procurements made pursuant to statutory competitive bidding requirements or procurements otherwise exempt from competitive bidding requirements, alternative proposals or quotations for goods and services shall be secured by use of written requests for proposals, written quotations, verbal quotations or any other method of procurement which furthers the purposes of this section;
Set forth when each such method of procurement will be utilized, taking into account which method will best further the purposes of this section and the cost-effectiveness of the method;
Require adequate documentation of actions taken in connection with each such method of procurement;
Require justification and documentation of any contract awarded to other than the lowest responsible dollar offeror, setting forth the reasons such an award furthers the purpose of this section; and
Identify the individual or individuals responsible for purchasing and their respective titles. Such information shall be updated annually; and
Set forth any circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the political subdivision or district therein.
The Town Procurement Policy shall be reviewed and adopted/affirmed annually as part of the Town's reorganization meeting. However, the Town Board may revise such Procurement Policy at any time, by a resolution approved by a majority of the Town Board.
In the event of a conflict between the Town's Procurement Policy and the state statutory requirements for competitive bidding, the provisions of such state statutes shall control unless such statutes leave a particular determination to the Town, in which case the Town Procurement Policy shall control.