A.
Nature of work:
(1)
This is responsible and varied work in the maintenance
of official Town records, the recording of instruments, documents
and vital statistics, the issuance of licenses, the preparation of
jury lists, the registration of voters and the supervision of details
relating to elections.
(2)
The Town Clerk serves as a source of information for
a wide variety of questions usually relating to statutory requirements
and interpretations.
(3)
The officer is Clerk of the Probate Court, Town Council,
Financial Town Meeting, ex-officio clerk of the Board of Canvassers
and Registration. Work is performed without detailed supervision but
is subject to state laws and Town ordinances relating to activities
of this office.
B.
Examples of work performed. Any one position may not
include all of the duties listed, nor do the listed examples include
all tasks which may be found in positions of this class.
(1)
Receives, indexes, photostats and records land instruments.
(2)
Issues marriage licenses and burial permits; records
marriage, birth and death returns; and reports vital statistics to
the State Board of Health.
(3)
Issues fishing and hunting licenses as agent of the
State Division of Fish and Game and issues Sunday sales, victualling,
peddlers, junk and other licenses by direction of the Town Council.
(4)
Records military discharges and furnishes records
of these to the Board of Tax Assessors.
(5)
Prepares jury lists and submits lists to the Superior
Court.
(6)
Oversees the work of a clerical assistant.
(7)
Performs related work as required.
C.
Required knowledge, skills and abilities:
(1)
Thorough knowledge of applicable Town and state laws
controlling the operation of the Town Clerk's office and ability to
interpret and apply these regulations in day-to-day work.
(2)
Considerable knowledge of general office procedures
and appliances and of business English, spelling and arithmetic.
(3)
Ability to employ good judgment and to make decisions
in accordance with established precedents and legal requirements,
and to use resourcefulness in meeting new problems.
(4)
Ability to compose and write business letters in response
to inquiries from the public and to provide information to the public
regarding activities within the province of the Clerk's office.
(5)
Ability to maintain important clerical records with
complete accuracy.
(6)
Ability to prepare routine reports for transmission
to Town and state officials.
(7)
Ability to establish and maintain satisfactory working
relationships with other employees and the public.
A.
Nature of work:
(1)
This is responsible and varied clerical and secretarial
work assisting the Town Clerk in the maintenance of official Town
records, recording of instruments, documents, and vital statistics,
recording probate proceedings, registration of voters and in the issuance
of licenses. An essential feature of this position is the ability
to take notes and to transcribe them into the records of the Town
Council meetings and the Financial Town Meetings. In this position,
the Deputy Town Clerk has considerable independence of action in the
disposition of routine work matters and in receiving complaints, giving
information and in other public contact work. Routine correspondence
is prepared and signed by the Deputy Clerk. The Town Clerk makes only
an occasional review of work methods and results and gives general
instructions on assignments through conferences, although more important
or unusual assignments may involve careful instruction and supervisory
review.
(2)
In the absence of the Town Clerk, the Deputy Town
Clerk has all the powers to perform all the duties which are incumbent
to the Town Clerk.
B.
Examples of work performed. Any one position may not
include all of the duties listed, nor do the listed examples include
all tasks which may be found in positions of this class.
(1)
Receives, enters, indexes and photostats land records,
marriage records, birth records, death records; issues marriage licenses,
birth certificates and burial permits.
(2)
Receives, advertises and records matters of the Probate
Court.
(3)
Takes notes at regular and special meetings of the
Town Council and Financial Town Meetings.
(4)
Types correspondence of the Town Clerk, Town Council
and Judge of the Probate Court.
(5)
Makes monthly reports to the State Department of Vital
Statistics and Division of Fish and Game.
(6)
Takes registration of new voters and processes the
same.
(7)
Has contact with the public in person and by telephone
in receiving complaints and referring to proper departments and gives
out general information as requested.
(8)
Performs related work as required.
C.
Required knowledge, skills and abilities:
(1)
Considerable knowledge of business English, spelling
and arithmetic.
(2)
Considerable knowledge of office equipment and procedures.
(3)
Working knowledge of laws, ordinances and regulations
of the Town and state and of departmental policies and procedures.
(4)
Ability to keep clerical records and prepare accurate
reports.
(5)
Ability to prepare correspondence on routine matters.
(6)
Ability to perform office management details.
(7)
Ability to establish working relationships with employees
and the public.
A.
Nature of work:
(1)
This is responsible and complex accounting work. This
work involves primary responsibility for a wide variety of complex
and intricate accounting operations frequently requiring specialized
knowledge gained through experience in the organization.
(2)
Duties include maintaining major parts of several
record and reporting systems.
(3)
An employee of this class exercises almost complete
independence in the performance of work and assists in establishment
of various procedural changes within the accounting office. All records
and reports within the accounting office are subject to internal check
procedures in regular review by this person, who has complete charge
of the operation on a working-day basis. This person is directly responsible
to the Town Treasurer and has managerial responsibility over a number
of personnel on a day-to-day basis.
B.
Examples of work performed:
(1)
Receives, checks, calculates and completes reports
concerning financial aspects of employee and equipment time, materials
and supplies, as well as project status, costs and work orders and
processes departmental payrolls.
(2)
Is responsible for maintaining files on specific financial
matters and maintaining the accounting for all employee benefit accounts
as well as tax collection.
(3)
Handles complaints and service requests in person
or may delegate them to an employee under their control. Acts as a
direct liaison between the Treasurer's office and the Tax Collector
and performs related work as required.
C.
Desirable knowledge, abilities and skills:
(1)
Thorough knowledge of the organization, functions,
powers, procedures and policies of various Town departments as they
relate to accounting and finances; considerable knowledge of the nomenclature
and types of work performed within the various departments and ability
to relate these to the financial scheme.
(2)
Ability to deal with the public and other employees
courteously and tactfully, to illicit information effectively and
to convey concise and accurate explanations of policies and procedures.
(3)
Ability to write legibly and to make a variety of
arithmetical determinations and computations rapidly and accurately.
(4)
Ability to deal courteously, tactfully and calmly
with individuals making a wide variety of requests, complaints and
inquiries, and the ability to assign these requests to clerical and
accounting personnel or the proper channel for remedial action.
(5)
Ability to speak distinctly and to operate and to
teach the operation of all of the equipment used by the Town in the
accounting office.
D.
Desirable training and experience:
A.
Nature of work. This is clerical work of limited complexity
and variety. Work involves standardized duties which are performed
according to defined procedures and techniques. Employees of this
class receive detailed instructions, although regular, routine assignments
may be performed independently and initiative and judgment may be
utilized as experience is gained. Work may include contact with the
general public. All work is subject to close scrutiny and is reviewed
by a superior as to content and accuracy, except where work follows
standard procedures, when spot checks are made periodically by a superior.
B.
Illustrative examples of work:
(1)
Receives bills submitted for payment; codes and checks
bills; prepares checks for payment when bills are approved; prepares
necessary reports; prepares and sends out tax warrants; receives payments
for local taxes; prepares daily summary of cash receipts.
(2)
Assists in the recording of property transfers and
the preparation of the annual property tax book; develops lists for
the preparation of tax warrants.
(3)
Maintain files of correspondence, schedules, reports
and other materials; makes out purchase orders and prepares time sheets;
types a variety of material from general instructions and rough drafts.
(4)
May operate different office machines in the performance
of various tasks.
(5)
Receives various messages and complaints in person
and by telephone.
(6)
Performs related work as required.
C.
Desirable knowledge, abilities and skills:
(1)
Some knowledge of business English, spelling and arithmetic.
(2)
Some knowledge of modern office practices, procedures,
equipment and standard clerical techniques.
(3)
Ability to learn assigned clerical tasks readily and
to adhere to prescribed departmental routines.
(4)
Ability to make simple arithmetic calculations and
tabulations rapidly and accurately and to write legibly.
(5)
Ability to establish and maintain effective working
relationships with other employees and the general public.
(6)
Ability to understand and follow simple oral and written
instructions.
(7)
Ability to learn the use of such office machines as
an addressograph, mimeograph and calculator.
A.
Nature of work. This is moderately complex clerical
work. Work involves clerical and cash handling duties in one of a
variety of Town departments. Work routines may be developed or modified
by the employee within overall system requirements. The work is performed
independently, although a supervisor reviews work through observation
and accomplishment of desired results. Supervision may be exercised
over another employee.
B.
Illustrative examples of work:
(1)
Records all property transfers in the Town and carries
out necessary review work to ascertain that transfers are properly
executed, maintains appropriate assessment information and prepares
various reports.
(2)
Prepares the payroll for Town employees; checks and
calculates changes in the payroll; maintains and reconciles a large
number of personnel records for vacation, sick leave, insurance, retirement
and other purposes.
(3)
Receives money from the public in the payment of taxes,
fees and other charges; compares payments received with amounts due;
posts receipts.
(4)
Prepares department payroll; keeps file of arrests
made and prepares monthly and yearly reports concerning arrests.
(5)
Receives and refers or answers complaints, requests
and other telephone and personal calls from the general public, resolving
those which fall within established policies and procedures and referring
the others to a superior.
(6)
Performs related work as required.
C.
Desirable knowledge, abilities and skills:
(1)
Considerable knowledge of business English, spelling
and arithmetic.
(2)
Considerable knowledge of modern office practices,
procedures, equipment and standard clerical techniques.
(3)
Some knowledge of the municipal accounting, reporting,
assessing and allied systems and procedures.
(4)
Some knowledge of the work methods and procedures
of the assigned department.
(5)
Ability to make arithmetic calculations and tabulations
rapidly and accurately and to write legibly.
(6)
Ability to make limited decisions recognizing established
precedents, practices and systems, and to use resourcefulness and
tact in meeting new problems.
(7)
Ability to establish and maintain effective working
relationships with other employees and the general public.
(8)
Ability to understand and follow oral and written
instructions.
(9)
Skill in operation of a standard typewriter and bookkeeping
machine.
A.
Nature of work. This is responsible and complex clerical
work. Work involves responsibility for a variety of complex and responsible
clerical operations frequently requiring specialized knowledge gained
through experience in the organization. Duties include maintaining
major parts of several record and reporting systems. An employee of
this class exercises considerable independence in the performance
of work but within well-established procedures. Records and reports
are subject to internal check procedures and regular review by the
department head.
B.
Illustrative examples of work:
(1)
Receives, checks, calculates and completes reports
concerning employee and equipment time, materials and supplies used,
project status, costs and work orders; prepares department payroll.
(2)
Keeps files of specific types of complaints and work
orders and enters a description of work performed and circumstances
surrounding the incidents.
(3)
Receives complaints, service requests and repair calls
in person, by telephone and over the radio; may relay information
to appropriate person by radio or written order after determining
proper priority of inquiry.
(4)
Maintains record of and regularly reports work done
by the public works maintenance forces in terms of costs, amounts
and by descriptive text.
(5)
Performs related work as required.
C.
Desirable knowledge, abilities and skills:
(1)
Thorough knowledge of the organization, functions,
powers, procedures and policies of Town departments, particularly
the Public Works Department.
(2)
Thorough knowledge of the geography of the Town, street
locations and numbering system.
(3)
Considerable knowledge of the nomenclature and types
of a wide variety of parts, tools, equipment, systems and procedures
used in municipal operations.
(4)
Ability to deal with the public and other employees
courteously and tactfully, to elicit information effectively and to
convey concise and accurate explanations of policies and procedures.
(5)
Ability to write legibly and to make a variety of
arithmetical determinations and computations rapidly and accurately.
(6)
Ability to deal courteously, tactfully and calmly
with individuals making a wide variety of requests, complaints and
inquiries, often being of an emergency nature, and to distinguish
between true emergencies and routine requests.
(7)
Ability to speak distinctly and to operate a standard
typewriter.
A.
Nature of work. This is responsible and specialized
work in conducting, on a full-time basis, the ordinary business of
tax assessing. Work involves keeping accurate records, including assessors'
plats and property cards; conducting field inspections of property
and fixing final values, subject to review by the Board of Assessors;
and computing and compiling the annual tax list. The tax lists, abatements,
rebates and protests are submitted to the Board of Assessors for approval
or action, but ordinary work is performed with considerable independence.
B.
Examples of work performed. Any one position may not
include all of the duties listed, nor do the listed examples include
all tasks which may be found in positions of this class.
(1)
Makes regular yearly inspections of properties and
fixes values for review by the Board of Assessors.
(2)
Draws in new plats on assessors' plats and computes
values.
(3)
Corrects land values when changes result from fire
loss, when buildings are razed or when new streets are added; computes
annual tax list and supervises its preparation; receives and records
sworn statements; advertises meetings of the Board; and investigates
all protests and places them before the Board of Assessors.
(4)
Records all property transfers and corrects owner's
cards.
(5)
Orders all printing and supplies for the Board.
(6)
Performs related work as required.
C.
Required knowledge, skills and abilities:
(1)
Considerable knowledge of the principles, methods
and techniques of real and personal property valuation.
(2)
Considerable knowledge of laws, rules and regulations
governing real and personal property assessment.
(3)
Working knowledge of the geographic layout of the
Town.
(4)
Ability to analyze factors which tend to influence
the value of property and to objectively determine property values.
(5)
Ability to organize the work routine of the assessment
office and to maintain current and accurate assessment records.
(6)
Ability to successfully contact taxpayers and Town
officials and to maintain effective working relationships.
[Added 7-10-1967]
A.
Nature of work. This is responsible and complex clerical
work associated with the operations of data processing equipment.
Work involves specialized knowledge of accounting operations and their
relation to automated storage and processing. An employee of this
class exercises considerable independence in the performance of this
work within established guidelines of operating procedure. Records
and reports are subject to internal check and review by the department
head.
B.
Illustrations of work performed:
(1)
Receives, checks, calculates and corrects reports
from departments concerning payroll, assessment or other information.
(2)
Converts said information to automated process through
keypunch operations.
(3)
Updates storage units and processes information to
obtain desired reports, checks, registers and other end products.
(4)
Operates automated equipment to perform desired functions.
C.
Desirable knowledge, abilities and skills:
(1)
Thorough knowledge of principles involved in automated
procedure processes.
(2)
Thorough knowledge of departmental requirements and
operations.
(3)
Ability to transfer raw data from records and reports
to automated procedure.
(4)
Ability to use automated procedures to obtain desired
reports and registers.
(5)
Aptitude to comprehend systems operations in data
processing.
