[HISTORY: Adopted by the Mayor and Board of Aldermen of the Town of Boonton 12-17-1990 as Sec. 2-31 of the 1990 Code. Amendments noted where applicable.]
Any person claiming payment from the municipality shall present a detailed bill of demand (N.J.S.A. 40A:5-16) to the Town Clerk, duly certified (or in the alternative, supported by an affidavit of the claimant).
It shall be the duty of the Town Clerk to see that the signature of the officer or employee, who has been duly designated by the Board of Aldermen to certify that the materials have been received by or the services rendered to the local unit, appears on every claim (N.J.S.A. 40A:5-16).
Claims shall then be presented to the Board of Aldermen in the form of a voucher list. The claims shall be filed with the Municipal Clerk who shall then present these claims to the governing body for formal approval at a regular meeting. The Chairman of the responsible committee must sign the vouchers approving them for submission to the full Board of Aldermen. In the absence of the Committee Chairman, an Alternate Committee member must sign the vouchers. All members voting affirmative on the voucher resolution must sign the voucher list.
Claims shall be considered by the governing body which shall approve the same, except that the governing body may reject any claim presented to it stating the reason for such rejection. Any disapproved claim shall be referred back to the Town Clerk with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Town Clerk to record all claims in the official minutes indicating that the governing body has by formal action approved the same with appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Town Clerk, or other such officer designated by resolution of the governing body, to indicate on the claims that they have been approved for payment, with the date of approval thereof noted on the claim.
After the Town Clerk has certified that the claims have been approved, the Clerk shall turn the same over to the Treasurer, who shall prepare the necessary checks for the payment thereof, which checks shall be signed by the Mayor and the Town Clerk and thereafter countersigned by the Treasurer. After preparing checks for the payment of claims, the Clerk shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads or such officer or employee as may be designated by resolution of the governing body shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. The payroll shall then be compiled by the Treasurer into one composite master payroll, which shall be certified as correct by the Mayor, Town Clerk and Town Treasurer. The master payroll shall then be submitted to the Civil Service Commission for their certification and approval, and upon receipt of same, payment shall be made.
In the case of reimbursement for actual and necessary traveling expenses, itemized claims supported by receipts where available should be presented in order to obtain reimbursement for expenses incurred by local officials where authorized to travel by the municipality.