Borough of Franklin Lakes, NJ
Bergen County
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Table of Contents
Table of Contents
[Adopted 9-18-2007 by Ord. No. 1380]
This article contains the policies and procedures for recreational facilities and park use within the Borough of Franklin Lakes. The purpose of this policy is to assure that usage, access, and distribution of all recreational sites are in accordance with Borough regulations. The primary use of Borough recreation facilities and parks is for resident recreation activities. Borough facilities may be made available for additional activities if available and if not in conflict with proper maintenance of the facility or other community use. Factors to be considered in determining usage include: resident priority, efficient scheduling, coordination of uses, regular maintenance, rehabilitation of facility after a specific use, availability, weather, and availability of services at the site. All facility users shall comply with applicable federal, state, and local laws. Users shall be responsible for payment of all costs, expenses, fines, penalties, and damages which may be imposed upon Franklin Lakes by reason of, or arising out of, the user's failure to comply with legal requirements or failure to comply with provisions of this policy.
The recreational facilities and parks within the Borough of Franklin Lakes are listed as follows:
Location
Facility
Municipal Field
Muni 1, Muni 2, and Field 1
Tommy John Field
Pulis Field
Diamond 60 feet, Diamond 90 feet, Field 1, Field 2, Roller Hockey Rink, Recreation Room, and Recreation Gym
McBride Field
Firemen's Field
Diamond and Field 1
Old Mill Road
Tennis Courts
A. 
Permits for field/facility use are issued by the category in which the organization or event is placed. Group I use shall have priority over Group II, II over III, etc. Within a Group, Subgroup A has priority over Subgroup B. In reviewing a permit application, the Recreation and Parks Director may also consider whether a demonstrated need for providing the activity is evidenced, or whether a program duplicates a similar activity offered within the community.
B. 
Except as provided hereinbelow for field use by Group IIC, Group IV and Group V users, for all users except Group I users, all permits for the use of Municipal Field, Tommy John Field, Pulis Field and McBride Field shall be issued by the Recreation and Parks Director. Applications for all field usage shall be on a form approved by the Recreation and Parks Committee. Applications shall be submitted to the Recreation and Parks Director at least 30 days prior to field use, except that applications for tournaments and camps and similar uses shall be submitted at least 90 days prior to field use. No permits shall be issued unless these requirements are met. Generally, games shall have priority over practice. The use of fields by Group IIC, Group IV or Group V users shall be submitted to the Recreation and Parks Director and approved by resolution of the Mayor and Council. The Mayor and Council, in reviewing an application, shall take into consideration certain factors, including, but not limited to, wear and tear on the field; scheduling conflicts with other events; provision of sufficient parking for the event; and whether the event benefits the Franklin Lakes community.
[Amended 8-16-2011 by Ord. No. 1526; 11-12-2014 by Ord. No. 1608]
C. 
Groups are categorized as follows:
(1) 
Group I: Recreation and Parks directly sponsored activities. These activities include programs run by the Recreation and Parks Department, such as day camps, after-school programs, day programs, special events and seasonal sporting activities.
(2) 
Group II: teams in established leagues. These groups are independent organizations that have been established to serve the recreational interest of the participants. Group IIA shall be teams with Franklin Lakes residents being at least 75% of the host team participants. Group IIB shall be teams with Franklin Lakes residents being at least 20% but less than 75% of the host team participants. Group IIC shall be teams with less than 20% of the participants being Franklin Lakes residents.
[Amended 7-15-2008 by Ord. No. 1418]
(3) 
Group III: school events and teams. Group IIIA shall be Franklin Lakes elementary school events or teams. Group IIIB shall be Indian Hills or Ramapo High School events or teams. Generally, the Borough is not responsible for providing field usage to schools.
(4) 
Group IV: private groups. These groups are made up of residents of Franklin Lakes or businesses located in Franklin Lakes who request the use of facilities on an occasional basis when space is available. At least 50% of the host group participants must live or work full-time in Franklin Lakes.
(5) 
Group V: privately operated programs. Borough facilities can be made available for organizations, camps, leagues, or groups for the purpose of providing recreational services to youth or adults. This group includes instructional activities that extend beyond one day and for which a separate fee or tuition is charged.
A. 
Recreation and Parks Committee field liaisons. The Recreation and Parks Committee shall assign members to report on current field maintenance issues and future needs for the budget process. Complaints about the use or misuse of any Borough field or athletic facility shall be made to the Recreation and Parks Director. The Recreation and Parks Director may restrict or deny access to groups who abuse any facility. The Recreation and Parks Director, with recommendations from the Recreation and Parks Committee, will develop a seasonal field and facility schedule. The Recreation and Parks Director, with recommendations from the Recreation and Parks Committee and the Superintendent of the Department of Public Works, shall establish the opening and closing dates for field use. The Recreation and Parks Director shall provide the Recreation and Parks Committee, the Police Department, and the Department of Public Works with the field schedule.
B. 
In-season priority. In addition to the criteria for usage priorities established in § 356-24 above, priority shall be given within a particular sport's New Jersey State Interscholastic Athletic Association ("NJSIAA") designated "season" for that sport. In-season sports have equal status to each other; out-of-season sports have equal status to each other, but secondary status to in-season sports.
C. 
Make-up schedule. Make-up schedules shall be made in the sole discretion of the Recreation and Parks Director. The Recreation and Parks Director shall have authority to move scheduled events as necessary.
D. 
Field closing due to weather. All use of athletic fields is subject to the determination of field playing conditions on a daily basis. Determination is made on weekdays by the Recreation and Parks Director or his or her designee. Generally, all users are subject to the same standard for closure. Nevertheless, determination will be made on a field-by-field basis, as well as a user-by-user basis where conditions are such that some fields may be playable while others are not, and some users may do less damage by use than others. At later times and weekends, each organization is required to close its fields if injury may result to participants or if damage may result to the playing surface, affecting not only its continued use by this user but also use by others in this season and in the following season. If in doubt, the field or facility shall be closed. Users must notify the Recreation and Parks Director or his or her designee if they have closed the fields so other users questioning whether to close their fields can be so advised.
E. 
Special events. The Borough sponsors numerous special events such as sports tournaments, fireworks, baseball parades, Town Fair, etc. Every effort shall be made to accommodate such events. Exceptions to the stated policy may be granted for such special events. These exceptions may be granted by the Recreation and Parks Director or the Mayor and Council.
A. 
Use of any active recreation area by a group of more than 10 participants is authorized by permit only.
B. 
Alcoholic beverages or controlled substances of any kind are prohibited.
C. 
Smoking is prohibited on any recreational field owned by the Borough. For purposes of this article, the smoking prohibition shall not apply to parking areas surrounding the recreational field.
D. 
Profane, loud, threatening, insulting, indecent and abusive language is prohibited.
E. 
Amplifiers for music, announcements or otherwise shall not be unreasonably loud.
F. 
Athletic fields/facilities may not be used before 8:00 a.m. or after dusk, except where lights are utilized. Lights shall be turned off as soon as the pickup of players allows.
G. 
All trash shall be placed in proper receptacles. Users shall leave the facility in the same condition in which it was found, or better.
H. 
Concession sales are by separate permit only in compliance with all Borough ordinances.
I. 
Warm-ups for the next scheduled event must be performed so as not to interfere with an existing event and so as not to endanger the welfare of all participants, spectators and facilities.
J. 
All managers, coaches, or persons in charge of a group using the fields will be responsible for the conduct of all participants, spectators and others connected with the activity, including visiting teams and opponents.
K. 
Any group that desires a "port-o-john" at a site must gain approval from the Recreation and Parks Director. The Department of Public Works shall be responsible for the site location. Complaints about the portable facility shall be made to the Recreation and Parks Director.
L. 
Clothes shall be changed in rest rooms only.
M. 
All participants, including instructors, coaches, officials and players, shall provide evidence of insurance in such form and amounts as may be required by the Borough's Risk Manager.
N. 
All team sport members shall adhere to the Borough's Code of Conduct.
O. 
All coaches shall be in good standing in Franklin Lakes or any other municipality. Participants not in good standing shall be banned.
P. 
Any substantial proposed changes to the fields or parks should be submitted to the Recreation and Parks Director to consider their impact upon facility use. This requirement shall include advertising and signs. The placement of all movable items (port-o-johns, portable stands, goals, batting cages, blocking sleds and dummies, temporary fencing, etc.) shall be the responsibility of the Recreation and Parks Director. The Recreation and Parks Director shall coordinate with the Department of Public Works. Signage and all banner placements with the purpose of advertisement shall be reviewed by the Recreation and Parks Committee, and presented to the Mayor and Council for approval.
Field and facility schedules will be posted in the Recreation and Parks Department. Event or team rosters and insurance information will be maintained in the Recreation and Parks Department. All such information shall be available upon request.
[Amended 7-15-2008 by Ord. No. 1418]
The following fees shall be charged for use of the Borough facilities:
A. 
Groups I and III: No fee.
B. 
Groups IIA and IIB: $25 per hour per field, with a minimum of $500. For purposes of this article, "field" refers to athletic field or other Borough facility such as the roller hockey rink or tennis courts.
C. 
Group IIC: $50 per hour per field, with a minimum of $1,000.
D. 
Group IV, for-profit corporations and businesses: $250 per day per field.
E. 
Group IV, nonprofit religious, charitable or educational organizations or institutions: $100 per day per field.
F. 
Group V, tournaments: The Recreation Director shall obtain estimates of costs to be incurred by the Borough as a result of the use of the Borough fields, including, but not limited to, costs to be incurred by the Police and Public Works Departments. The fee shall be the total of the estimates plus $250 per day per field. The $250 per day per field portion of the fee may be adjusted for services or equipment to be provided to the Borough, including, but not limited to, recreation equipment or instructional services. Such an adjustment shall be in the sole discretion of the Recreation and Parks Director.
G. 
Group V, camps: The fee shall be $5 per camp participant, plus $250 per day per field. The $250 per day per field portion of the fee may be adjusted for services or equipment to be provided to the Borough, including, but not limited to, recreation equipment or instructional services. Such an adjustment shall be in the sole discretion of the Recreation and Parks Director.
H. 
Group V, instructional classes, including, but not limited to, exercise or physical training classes or instruction: $5 per head per use.
I. 
Security deposit: For Group V use, the applicant shall post a security deposit or bond in an amount not to exceed $5,000, as determined by the Recreation and Parks Director in his or her sole discretion, based on intensity of use and likelihood of damage to Borough facilities. Said security deposit may be utilized by the Borough to repair any damage to Borough facilities resulting from applicant’s use of the fields. Release of the security deposit shall be approved by the Recreation and Parks Director.
[1]
Editor's Note: Former § 356-29, Community Center room rental fee, added 7-20-2010 by Ord. No. 1489, was repealed 7-19-2016 by Ord. No. 1684.