A.
An active member who shall move from the fire protection
area shall file an application with the Company as a nonresident.
For good cause shown, the Mombasha Fire Company, Inc., will approve
the member's application and submit it to the Village of Monroe for
approval. Any active members who shall move from the fire protection
area for more than six months without submitting a new application
shall be eliminated from the rolls of the active list of the Company.
If a member is eliminated from the rolls and returns to the fire protection
area within one year and desires to re-enter the Company, his/her
application shall have preference, but must be voted on the same as
a new application.
[Amended 4-15-2003 by L.L. No. 2-2003]
B.
The quota of members that live outside of the primary
protection area, the Incorporated Village of Monroe, shall be governed
by the amount allowed by New York State law. The amount of said members
shall be 30% of our total membership.
Any active member in good standing requesting
a leave of absence for military service or higher education shall
submit such request in writing. This request must be approved by the
general membership. Upon approval by the general membership, this
individual shall retain his active years served and his eligibility
for reinstatement, as an active member should the rolls be full. This
member's leave of absence can not be used toward a five-year certificate
or life membership.
[Amended 4-15-2003 by L.L. No. 2-2003]
Obtaining the minimum yearly point total and
minimum requirements for the various categories (fires, drills, etc.)
as set forth by the Service Award Program shall be the standard used
to determine whether an active member met the requirements. All active
members shall be asked to attend at least 25% of fire drills, 50%
of meetings, 10% of fires, 50% of the parades and actively serve on
a minimum of (1) committee(s) in a fiscal year. A fiscal year is to
run from January 1 to December 31. Prior to the annual meeting, the
Executive Board will meet to review all members and to interview members
lacking requirements. It will be the Executive Board's recommendation
to the general membership as to whether the fireman remains on the
active rolls. If a person is lacking in requirements he/she will lose
his/her voting privileges for one year.
A.
House Committee. The House Committee shall be comprised
of members appointed by the President. It shall have charge of all
the property belonging to the Fire Company. It shall keep a complete
inventory of all of the Company's property and, whenever any of it
shall pass into the hands of any member, take a receipt therefor and,
if required, give a receipt when it is returned. It shall be its duty
to act as custodian of the entire firehouse, to see that it is kept
clean, the furniture properly taken care of and the building kept
in proper repair. Authorization to do any repair work amounting to
$100 or over will have to have authorization by the membership.
[Amended 4-15-2003 by L.L. No. 2-2003]
B.
Other committees.
(1)
Annual Dinner Committee.
(2)
Program Book Committee.
(3)
Bylaws Committee.
(4)
Beverage Committee.
(5)
Fundraising Committee.
(6)
Benevolent Committee.
(7)
Budget Committee.
(8)
Fire District Committee.
(9)
Hall Rental Committee.
(10)
Insurance Committee.
(11)
Sickness and Distress Committee.
(12)
Standing Committee.
(13)
Supply Committee.
(14)
Truck Committee.
(15)
Number Raffle Committee.
(16)
Substation Committee.
(17)
Uniforms Committee.
(18)
Video Games Committee.
(19)
House Maintenance Committee.
(20)
Antique Truck Committee.
(21)
Bazaar Committee.
(22)
Holiday Party Committee.
[Amended 4-15-2003 by L.L. No. 2-2003]
(23)
Nominating Committee.
C.
Duties of committees. The Chairperson of any committee
shall be responsible to schedule all necessary meetings to accomplish
the goals of said committee. The Chairperson shall notify each member
of his/her committee of times and location of said committee. It shall
be the responsibility of the Chairperson to record all pertinent information
from their meeting and provide a typed or legal written report of
the minutes of said meeting to the Recording Secretary at the next
monthly meeting after giving the report to the general membership.
Failure of the Chairman to meet these requirements is grounds for
suspension from the active rolls for a minimum of 30 days, after review
by the Executive Board.
[Added 4-15-2003 by L.L. No. 2-2003]
D.
Audit Committee. The President shall appoint in the
regular meeting night in March, an Auditing Committee, consisting
of three members in good standing, whose duty it shall be to examine
the books and accounts of the Company, and make a written report at
the annual meeting night in April.
[Added 4-15-2003 by L.L. No. 2-2003]
E.
Executive Board Committee. The Executive Board Committee
shall consist of the President, Vice President, Treasure/Financial
Secretary, Recording Secretary, Corresponding Secretary, the Chief,
and three Trustees who have served the Company for more than five
years. The Executive Board Committee shall have the charge of affairs
of the organization between meetings. It shall have the power to hear
and act upon excuses for nonattendance at meetings, fire drills, parades,
and committee meetings. It shall meet at the call of the President.
The President shall call a meeting upon the request of three members
of the Executive Board Committee. A majority shall constitute quorum
for the transaction of business. It shall make a report of its proceedings
at each monthly meeting and shall exercise such further powers and
perform such other duties as may be delegated to it by the membership.
It is a requirement for each member to attend at least 75% of all
Executive Board meetings in order to be considered in good standing.
[Added 4-15-2003 by L.L. No. 2-2003]
F.
Standing and eligibility to vote and hold office.
[Added 4-15-2003 by L.L. No. 2-2003]
(1)
It shall be the duty of the Executive Board to review
the standing of each active and civil member of the Mombasha Fire
Company, Inc., each January to determine each members eligibility
to vote and/or run for office. A member shall be considered eligible
if he/she:
(2)
Any member found not in good standing shall be notified,
in writing, to appear before the Executive Board at its February meeting
to show good cause why he/she should not be eliminated from the active
rolls of the Mombasha Fire Company, Inc. At the February meeting of
the Executive Board, each member notified as above shall be interviewed
individually to show good cause for not meeting the requirements for
membership. Upon completion of these interviews, the Executive Board
shall prepare a special report, to be presented to the general membership
at the March regular monthly meeting recommending or not whether each
interviewed member should be considered in good standing. It shall
be the duty of the general membership to decide the standing of each
member in question. The question of standing shall be scheduled as
the first order of new business at the regular monthly meeting. At
the appointed time, the President, as Chairman of the Executive Board,
shall vacate the chair, appointing the chairman of the Nominating
Committee as Chairman pro tem of the meeting. The President should
then assume the floor and present the special report on the standing
of the members as described above. Upon reading each members name
and recommendation of the Executive Board, the President shall make
a motion to accept the Board's recommendation. The Chair shall then
open the question to discussion affording the member in question first
possession of the floor.
(3)
The membership may, by proper motion made, vote to
accept, or reject or amend the recommendations of the Executive Board.
A resolution to expel requires a two-thirds majority vote. The decision
of the membership shall be final, binding and not open for reconsideration.
(4)
Only those members found in good standing by any of
the above means, been notified in writing and who have met the other
requirements as stated above shall be eligible to vote and/or hold
office in the Mombasha Fire Company, Inc.
A.
Time. All regular meetings shall be at 8:00 p.m. on
the first Wednesday of each month.
B.
Quorum. Twenty active members shall constitute a quorum.
C.
Date of meeting. The regular business meeting shall
be held on the first Wednesday in each month. When a regular meeting
falls due on a holiday, such meeting shall be held one day later.
The annual meeting shall be held on the first Tuesday of April.
D.
Special meeting. Special meetings shall state the
object in the call, and no business except as related to said call
shall be transacted at that meeting.
A.
Any officer of the Mombasha Fire Company may impose
a sanction period on any fireman member of the Mombasha Fire Company,
Inc. The word "sanction" shall mean the deprivation of all membership
rights until a case of alleged violation of the bylaws of the Mombasha
Fire Company, Inc., is heard and decided. Such period of sanction
may not exceed a five-day period. An investigation shall be held by
either the Fire Chiefs, if a firematic function is involved in the
charge, or by the Executive Board, if Fire Company property, premises,
social functions or other Fire Company matters are involved.
[Amended 4-15-2003 by L.L. No. 2-2003]
B.
Any charge brought against a member of the Mombasha
Fire Company, Inc., must be made in writing and is to be signed by
the charging party. A hearing shall be held as soon as possible on
notice to the party charged in writing. Copies of the charges are
to be supplied to the fireman charged. The hearing shall be closed
to the public and no decision shall be considered final or binding
unless made by a vote of the majority of the officers hearing the
charges. Upon completion of the investigation, the investigating body
may dispose of the matter if the charges are deemed unfounded.
[Amended 4-15-2003 by L.L. No. 2-2003]
C.
Any member desiring to bring charges against another
member must do so in writing, duly subscribed. If the Executive Board,
by a majority vote thereof, feels that the charges warrant an investigation,
it may do so by submission to the Chiefs or Executive Board, whichever
is appropriate. After its investigation and hearing, in which the
charged party is fully afforded rights of confrontation and submission
of any evidence which the charged party deems relevant, the Executive
Board or the Chiefs, by a majority vote, may do the following:
D.
That member shall have a right of appeal of the decision
of the board rendering the same to the Standing Committee. If such
appeal is sustained by the Standing Committee within 10 days after
receipt of the appeal, the charged member may request, in writing,
to the Executive Board an appeal to the entire membership of the Company.
Upon such appeal with due notice to all parties, a majority vote of
a quorum of the membership present may reverse or modify the lower
Committee's suspension previously adjudicated. In the event that it
is the decision of the hearing board that a charge made by an officer
or a member was brought with malicious intent and without foundation,
such charging party may then be brought up on charges in the same
fashion as this bylaw sets forth.
E.
An arrested member shall be considered a member not
in good standing during the period of time of arrest or suspension
and may not participate in any Fire Company matters or functions during
the period of arrest or suspension.
F.
Any member suspended three times within a five-year
period shall be considered automatically expelled from the Mombasha
Fire Company, Inc.
A.
Attending of memorial services. Upon the death of
an active, exempt, honorary, civil or life member, it shall be the
duty of the President to wait upon the relatives, and, if no objection
is made, the Company shall attend services in a body.
B.
Memorial services in uniform. It shall be at the discretion
of the family as to whether we attend the services of an active member
in uniform.
C.
Display of flags and banners. The President or the
Chaplain shall lower the American flag to half-staff. The flag shall
remain at half-staff until 24 hours after interment of deceased member;
then the American flag shall be returned to full-staff and our mourning
flag will be displayed below for a period of 30 days.
[Amended 4-15-2003 by L.L. No. 2-2003]
All officers, unless otherwise provided for,
shall be elected by ballot by a plurality of the members in good standing
present. Effective January 1, 1991, nominations for all offices will
be at the March meeting. All nominees will be interviewed by the nominating
committee. Any other person interested in running for office can contact
the nominating committee up to one week prior to the annual meeting.
A.
Every resignation shall be in writing, read at the
regular meeting and laid on the table until the next regular meeting,
when, if not withdrawn, it shall be declared accepted.
B.
Resignation of an officer. Every resignation of an
officer shall be in writing, read at the regular meeting and laid
on the table until the next regular meeting when, if not withdrawn,
it shall be declared accepted. Upon notification of resignation, the
nominating committee shall be activated for the purpose of filling
the office at the next regular meeting.
[Added 4-15-2003 by L.L. No. 2-2003]
B.
Death Benefit Fund dues. The dues for members in the
Death Benefit Fund are to be as approved by the membership and are
payable January 1 of each year.
[Amended 4-15-2003 by L.L. No. 2-2003]
C.
Delinquency of dues. Any member allowing his/her account
to run one month or over from the dues and after being notified by
certified mail, return card, neglects to pay the same in 30 days thereafter,
shall be automatically eliminated from the rolls.
[Added 4-15-2003 by L.L. No. 2-2003]
A.
Procedure. A majority vote of the members at a regular
or special meeting and member being found guilty of any of the following
offenses may be suspended or expelled from the Company:
(1)
For willfully divulging any business of the Company
to any person not a member.
(2)
For altering or defacing any records of the Company
or destroying Company property or its uniforms.
(3)
For taking, without authority, any property or equipment
of the Company or of members from the firehouse.
(4)
For willful negligence of duty or abuse to any officers
of the Company.
The President shall appoint a delegate and alternate
to the various fire-associations' meetings and conventions. Such delegate
must be a member in good standing. This delegate may receive from
the organization (Company) his/her necessary traveling expenses in
attending such meetings or conventions upon turning in necessary receipts.
It shall be the responsibility of said delegate to provide a detailed
report of activities that took place at such meeting or convention.
This report will be presented at the next monthly meeting following
said activity. A written report will also be submitted to the Recording
Secretary at this meeting.
Any proposition to amend or repeal any portion
of these bylaws shall be submitted in writing and shall lie on the
table one month before being acted upon, and such action can only
be had at a regular meeting. A two-thirds vote of the members present
shall be necessary to amend or repeal.
Robert's Rules of Order shall govern all proceedings
not otherwise provided for in these bylaws.
The order of business shall be as follows:
A.
Salute to the flag.
B.
Pray.
C.
Reading minutes of previous meeting for adoption.
D.
Reading of minutes from Executive Board meeting.
E.
Sickness and distress among members.
F.
Reports of committees and delegate.
G.
Proposition for membership.
H.
Election of members.
I.
Reading of communications.
J.
Treasurer's report.
K.
Reading of bills.
L.
Roll call.
M.
Special assignments.
[Amended 4-15-2003 by L.L. No. 2-2003]
N.
Unfinished business.
[Amended 4-15-2003 by L.L. No. 2-2003]
O.
New business.
[Amended 4-15-2003 by L.L. No. 2-2003]
P.
Election of officers.
[Amended 4-15-2003 by L.L. No. 2-2003]
[1]
Note: This order of business may be suspended
by a 2/3 vote of the members present; such suspension to terminate
with the meeting.
