[HISTORY: Adopted by the Village Board of the Village of Shorewood 4-7-1986 by Ord. No. 1477 as §§ 1-101 to 1-125 of the 1986 Code. Amendments noted where applicable.]
[Amended 6-5-1989 by Ord. No. 1555; 3-3-2003 by Ord. No. 1850]
Regular meetings of the Village Board of the Village of Shorewood shall be held at the Village Hall in said Village or such other place as shall be designated by the Board, pursuant to notice, at the hour of 7:30 p.m. on the first and third Mondays of each and every month, subject to the following exceptions: during the months of July and August, there shall be but one meeting each month to be held on the first Monday of such month, and when the day of a meeting falls on the third Monday in January, the third Monday in February, or on a statutory legal holiday when the Village Hall is closed to the public, such meeting shall be held on the first business day succeeding such holiday.
All special meetings of the Board shall be held at the place where the regular meetings of the Board are held.
Special meetings of the Board may be called by any two Trustees, in writing, filed with the Clerk, who shall notify each member of the Board of the date, time and purpose of such special meetings. Notice of special meetings of the Board shall be given to all Trustees by the Village Manager, by the Clerk, or his or her designee, personally or by telephone or in writing.
Personal notice shall be considered properly given to a Trustee when:
The Village Manager, or Clerk, or his or her designee, personally advises a Trustee of the date, time and purpose of the meeting; or
The Village Manager, or Clerk, or his or her designee, notifies a Trustee by telephone of the date, time and purpose of the meeting or leaves such information by telephone message at the home or at the regular place of business of a Trustee.
Written notice shall be considered properly given when written notice of the date, time and purpose of a special meeting is delivered to a Trustee personally or is left at the Trustee's home or regular place of business, or when such written notice is mailed to a Trustee at the Trustee's home or regular place of business at least 48 hours before the meeting.
The party giving notice of a special meeting shall file in the Clerk's office, prior to the time of the meeting, an affidavit stating the manner in which and to whom notice of the meeting has been given.
Special meetings may be held without the notice specified in this section when all members of the Board are present in person or consent in writing, either prior to or after the meeting, to the holding thereof, which written consent shall be filed with the Clerk. A quorum shall be necessary for transacting any business of the Board.
The President shall be, by virtue of his office, a Trustee and preside at all meetings of the Board when present and have a vote as Trustee.
The President shall sign all ordinances, resolutions, rules, bylaws, regulations, commissions, contracts, licenses and permits adopted or authorized by the Board, subject to § 61.50, Wis. Stats., and all orders drawn on the treasury except as provided by §§ 66.0607 and 66.0609, Wis. Stats.
In the absence of the President or in anticipation of such absence, the Village Board may select another Trustee to preside.
The presiding officer may speak upon any question or make any motion if he vacates the Chair and designates a Trustee to preside temporarily.
In the event of the absence, sickness or incapacity of the Village President, which prevents him from performing his duties in the time of an emergency, and without first obtaining Village Board approval therefor, the powers, duties and authority of the President shall automatically be assumed and carried out, during such absence, sickness or incapacity of the President, by a Trustee chairing a Village committee, in the following order of precedence:
[Amended 5-1-1995 by Ord. No. 1712]
If any member transgresses the rules of the Board, the presiding officer shall, or any member may, call him to order, in which case the member called to order shall immediately be silent, unless permitted by the Board to explain. The Board, if appealed to, shall decide the matter.
The President shall be authorized to issue process to enforce the attendance of any absent member of the Board, when requested by three or more members present.
No member of the Board shall, during a meeting of the Board, have the privilege of absenting himself from such meeting without first securing special leave.
Four Trustees shall constitute a quorum in order to transact business, but a lesser number may adjourn from time to time.
The deliberations of the Board, while in session, shall be governed by the manual of parliamentary practice commonly known as "Robert's Rules of Order," except when otherwise limited or modified by other provisions of the Village Code.
The question upon an appeal from the decision of the presiding officer on a point of order shall be put in the following form: "Shall the decision of the Chair be sustained?" or "Shall the decision of the Chair stand as the judgment of this Board?"
The standing committees of the Village Board shall be as follows:
[Amended 5-1-1995 by Ord. No. 1712]
It shall be the duty of the Village President, after each Village election at which Trustees are elected, to appoint a chairman and two other Trustees upon each of the standing committees and to place a copy of such appointments on file with the Village Clerk, to be made a part of the minutes of the first meeting of the new Village Board. In addition, the President shall appoint members of any special committees, commissions and boards as required by Wisconsin Statutes, the provisions of this Code, or as he deems in the public interest; unless otherwise provided by law, such appointments shall be subject to confirmation of the Village Board. The President and Village Manager shall be ex officio members of all standing committees, special committees, commissions and boards.
Standing committees of the Village Board shall meet at the call of the committee chairman at such time and place as may be agreeable to committee members, subject to the requirements of law.
The Village Clerk shall keep a minute book in which shall be recorded, in chronological order, full minutes of all proceedings of the Board of Trustees and the titles of all ordinances, rules, regulations and bylaws, with references to the book and page where the same may be found.
The Village Clerk or, in the Clerk's absence, the Deputy Clerk shall attend all meetings of the Village Board and shall record and sign all proceedings thereof and all ordinances, rules, bylaws, resolutions and regulations adopted, subject to the provisions of §§ 61.19 and 61.25, Wis. Stats.
[Amended 6-19-1989 by Ord. No. 1556; 2-25-2008 by Ord. No. 1935]
The business of this Board shall be conducted formally in the following order:
When a motion is made and seconded, it shall be deemed to be in possession of the Board and shall be stated by the President or, if in writing, read by the Clerk previous to debate. Such motion may be withdrawn at any time before a vote has been had thereon, with the consent of the Board.
The vote on all resolutions and ordinances shall be by roll call. The vote on all other matters shall be by voice.
Any proposed ordinance, resolution or other action to be taken may be referred to a committee for review and recommendation. Such proposal may be recommitted at any time prior to its final consideration.
It shall be in order for any member voting with the prevailing side to move for a reconsideration of the vote on any question immediately after such vote is had or at the next succeeding meeting. A motion to reconsider, being put and lost, shall not be renewed.
Any member desirous of terminating the debate may call the previous question. Then the question announced by the President shall be: "Shall the main question be put?" If a majority of the members present vote in the affirmative, the main question shall be taken without further debate, and its effect shall be to put an end to all debate and bring the Board to a direct vote, first upon the pending amendment and then upon the main question.
When a question is under debate no action shall be in order, except to adjourn, to lay on the table, the previous question, to postpone to a certain day, to refer to a standing committee, to refer to a select committee, to amend, and to postpone indefinitely, and these several motions shall have precedence in the order in which they stand.
A motion to adjourn shall always be in order. A motion to adjourn or to lay on the table and a call for the previous question shall be decided without debate.
The President shall vote as a member of the Board.
No member of the Board shall vote upon any proposed ordinance, order, resolution, or proposition in which he may be personally interested other than as a citizen of the Village.
No member shall be excused from voting without special permission of the presiding officer.
Charges against any officer of the Village shall be preferred in writing and verified by affidavit, and, having been read, shall be laid on the table or referred to a committee for investigation without debate.
Any of the provisions of this chapter may be suspended temporarily by three-fourths vote of the Village Board members present and concurring.
These rules of procedure may be amended at any meeting of the Board in which 3/4 of the elected members of the Village Board concur.