The Township Clerk or, during the absence or
disability of the Township Clerk, the Deputy Township Clerk shall
have but not be limited to the following powers and duties:
A. Act as Secretary of the municipal corporation and
custodian of the Municipal Seal and of all minutes, books, deeds,
bonds, contracts and archival records of the municipal corporation,
except those records which the Council may provide, by ordinance,
that any other officer shall have custody of, or any other specific
class of records.
[Amended 5-13-1996 by Ord. No. 96-10]
B. Act as Secretary to the Council, prepare meeting agendas
at the discretion of the Council, be present at all meetings of the
Council, keep a journal of the proceedings of every meeting, retain
the original copies of all ordinances and resolutions and record the
minutes of every meeting.
C. Serve as the chief administrative officer in all elections
held in the municipality, subject to the requirements of Title 19
of the New Jersey Statutes Annotated.
D. Serve as chief registrar of the voters in the Township,
subject to the requirements of Title 19 of the Revised Statutes.
E. Serve as the administrative officer responsible for
the acceptance of applications for licenses and permits and the issuance
of licenses and permits, except where statute or municipal ordinance
has delegated that responsibility to some other municipal officer.
F. Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the New Jersey Statutes Annotated.
G. Perform such other duties as are now hereafter imposed
by statute, regulation or by municipal ordinance or regulation.
H. Be the depository for and custodian of all performance
bonds running to the Township as obligee or any other form of security
given by a contractor, subdivision developer or other person on account
of work done or to be done in or for the Township.
I. Serve as the Assessment Search Officer.
J. Number all ordinances and resolutions consecutively.
At the close of each year, with the advice and assistance of the Township
Attorney, the Township Clerk shall bind, compile or codify all ordinances
and resolutions or true copies thereof of the municipality which then
remain in force and effect. The Township Clerk shall also properly
index the record books, compilation or codification of ordinances
and resolutions.
Public records of the Township shall be open
for inspection by members of the public as provided by N.J.S.A. 47:1A-1
et seq. Such inspection shall be made only during business hours and
only upon the availability of the Township Clerk or designee. All
requests for public records shall be made, in writing, to the Township
Clerk or other officer of the Township who may be authorized to have
custody of the records. All fees and service charges shall be paid
to the Division of Finance, which shall issue a receipt therefor.
The fees for services shall be set by ordinance of Council unless
otherwise prescribed by law.