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City of Lowell, MA
Middlesex County
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Table of Contents
Table of Contents
Code
New Laws (2) Index
[Amended 9-9-2008]
When any officer or employee of the City shall make or authorize the making of any purchase of materials, supplies and equipment or shall contract for the employment of labor, the order, voucher, contract or other instrument required by law shall be executed and filed with the proper department for receiving the same, unless such purchase or authorization shall be for an amount less than $100, in which case the established procurement policy for such item shall be followed. No officer or employee of the City shall approve for payment any bill based upon an order, voucher, contract or other instrument executed and filed subsequently to the receipt of such materials, supplies and equipment, or after such labor and services have been rendered.
A. 
It shall be the duty of the Chief Procurement Officer/Purchasing Agent, in the purchase of apparatus, materials and supplies, whenever possible, to obtain discounts in consideration of payments to be made by the City at periods other than the regular date of payment.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
B. 
It shall be the duty of all administrative heads, boards and commissions, whenever possible, to obtain discounts in connection with all contracts, written or oral, in consideration of payments to be made by the City at periods other than the regular date of payment.
The administrative heads of departments, boards or commissions, in submitting bills subject to discount to the City Auditor, shall write on the face of the bills the terms and conditions relative to any discount and deduct the same from the gross amount, so as to show the gross amount, the amount allowed as discount and the net amount to be paid.
No agreement pertaining to a discount shall be made to provide for a payment for a period of less than one week after the receipt of apparatus, materials or supplies, or after the furnishing of labor and materials, or after services have been rendered.
The City Auditor, after the performance of his duties in connection with the approval of bills, if the bills are found to be legal and lawful, shall prepare a warrant and send the same to the City Treasurer in time so that payment may be made by the City Treasurer in accordance with the terms and conditions governing the discount agreement.