[HISTORY: Adopted by the Mayor and Council of the Borough of South River 10-8-2004 by Ord. No. 2004-39. Amendments noted where applicable.]
There is hereby created in the Borough of South River an office to be known as the "Office on Aging."
The Office on Aging shall consist of the following employees, which shall be hired as set forth in this chapter:
Director. The Director of the Office on Aging shall be either a full-time or part-time position as determined by the governing body and shall be appointed by the Mayor with the advice and consent of the Council. Said appointee shall serve at the pleasure of the governing body and shall be removed for good cause.
[Amended 12-19-2005 by Ord. No. 2005-46]
Part-time assistant. The Office on Aging shall have a maximum of two part-time assistant positions which shall be appointed by the Mayor and Borough Council of the Borough of South River upon the recommendation of the Business Administrator.
Bus driver. There shall be within the Office of Aging a minimum of one part-time and one full-time bus driver who shall be appointed by the Mayor and Borough Council of the Borough of South River.
[Amended 12-19-2005 by Ord. No. 2005-48]
The Director of the Office of Aging shall have the following duties and responsibilities with respect to said position:
Be responsible for all aspects and administration of the South River Office on Aging.
Supervise, evaluate, and schedule all employees assigned the Office on Aging.
Be responsible for scheduling and supervising the bus/transportation services.
Serve as liaison for senior benefits and insurance services.
Pursue, investigate, prepare and monitor grant opportunities for the Office on Aging.
Maintain and distribute a comprehensive monthly calendar of programs and events.
Maintain a comprehensive database and records programs for the Office on Aging and all of its programs.
Administer the Triad program, ID program and all other programs approved by the governing body.
Pursue, investigate, develop, prepare and monitor new programs for the Office on Aging; coordinate programs and service with local and county officials.
Prepare and present the annual Office on Aging budget to the Borough Administrator, Finance Committee and Mayor and Council, as directed.
Accept and follow up on requests, proposals, and complaints from citizens and accommodate reasonable requests.
Coordinate programs and projects with other department heads.
Coordinate and keep the Borough Administrator informed.
Assure that the Office on Aging is at all times in compliance with all Borough, state and federal reporting requirements, rules, regulations and statues.
Maintain, collect and report all monies received by the Office on Aging in the appropriate format as designated by the Chief Financial Officer and the Borough Auditor.
Other duties as assigned.
The part-time assistant in the Office on Aging shall have the following duties and responsibilities with respect to said position:
Shall report to the Director of the Office on Aging.
Answer telephone calls in a timely, professional and courteous manner; take appropriate action on each call in accordance with established Office on Aging procedures.
Answer routine inquiries and refer clients to an appropriate source for assistance in accordance with established procedures.
Provide information on SR Office on Aging, county and federal programs and services.
Assist clients to complete forms, make phone calls and schedule appointments.
Assist in the preparation of calendars, newsletters, forms, etc.
Perform clerical duties such as filing, typing, word processing, photocopying and mailing out material and mail sorting.
Maintain, process, and OOA client records.
Coordinate, arrange and represent OOA on trips and events as required. Part-time assistant may be assigned as a department representative for trips and events.
Assist Director and other staff members with duties as assigned.
The Office on Aging shall have a minimum of one part-time bus driver who shall report directly to the Director of the Office on Aging and have the following duties and responsibilities:
To obtain all directions and travel information needed to ensure the most expedited, cost effective and safe route.
To obtain all bus passenger logs at close of each business day; annotate list to ensure all passengers are picked up and returned to their desired location; write all additional walk-on unscheduled passengers on logs; keep copies of all log information in monthly folders at the Office on Aging for monthly measurements review.
Review events and schedule on a day-to-day and ongoing basis with Office on Aging Director to ensure total time allowed for each event scheduled enables driver to maintain total hours less than 28 hours a week.
Maintain bus by sweeping aisles, keeping traffic areas free of debris, clean seats and report maintenance concerns to Director and Borough garage; ensure all appropriate and legal signage is posted as required. All posted items (i.e., bumper stickers, posters, advertisements, etc.) must have approval of the Director prior to posting.
[Added 12-19-2005 by Ord. No. 2005-48]
The Office on Aging shall have a minimum of one full-time bus driver who shall have the following duties and responsibilities:
The full-time bus driver shall have the same duties and responsibilities as the part-time bus driver and set forth in § 17-5 herein.
In addition to the above, the full-time bus driver shall review events and schedules on an ongoing basis with the Office on Aging Director to ensure that the time allowed for each event scheduled enables the driver to maintain total hours worked a week of 40 hours or under. Any hours above 40 hours a week must have approval in writing/verbal at least two days in advanced by the Director of the Office on Aging. In the event that the Director cannot be reached for authorization, the Business Administrator or Borough Council liaison may be contacted for authorization.
In the case of a scheduled absence from the office the full-time bus driver will give as much advance notice as possible, not to be less than three weeks. Emergency call-outs need to be made to the Office on Aging Director the night before or, at a minimum, four hours prior to pickup/start time. The Office on Aging Director will either cancel transportation for that day or call the part-time bus driver to cover.
When on an extended or long-distance trip, the driver will be paid an hourly rate from the time the vehicle is picked up to the time of dropoff of the bus at the Borough garage. For local shopping trips (less than three miles), if there is more than 30 minutes of wait time, the driver will report back to the office and perform other duties assigned by the Director. The driver will work until it is time to return for client pickup. The driver is to perform all tasks in a timely, efficient and professional manner. Total daily work hours including pickup and dropoff are calculated on each month event scheduled.
The full-time bus driver shall also complete all of the duties that are assigned by the Director of the Office on Aging and/or Business Administrator.
The Director of the Office on Aging and all employees of the Office on Aging shall be paid a salary as set forth in the Salary Ordinance in the Borough of South River
All employees including the Director of the Office on Aging shall adhere to any dress code instituted and adopted by the governing body of the Borough of South River. In the event that a dress code is adopted with Borough uniforms, the Borough shall supply the individual with the necessary uniforms. In the event any uniforms become destroyed or beyond repair as result of the duties of said individual or normal wear and tear, the Borough shall be responsible to replace said uniforms at the Borough's sole cost and expense.
The governing body shall designate office space to be utilized by the Office on Aging. Said space shall be maintained by the Borough of South River. Hours of said office shall be determined by the Mayor and Borough Council and/or its designees.
The Borough Council shall appoint one of its members to serve as Council liaison to the Office on Aging.
[Added 4-24-2006 by Ord. No. 2006-9]
The fee schedule in Chapter 155, Fees, shall be in effect with respect to all of the listed activities and shall be due and payable at the time said individual registered to attend the activity.