[Added 6-13-2005 by Ord. No. 2005-22]
The position of Human Resource Coordinator who
shall work within the Chief Financial Officer's office and under the
direction of Chief Financial Officer to assist in maintaining liaison
between the Borough and other government departments in matters of
personnel administration and in coordinating personnel programs, policies
and practices for employees of the Borough is hereby created. This
individual may be required to do other related duties as requested
by the Chief Financial Officer.
The power and duties of the Human Resource Coordinator
shall include but not be limited to:
A.
May assist in organizing work programs and in the
assignment and supervision of staff.
B.
May assist in the development and implementation of
policy and procedural changes.
C.
Provide technical advice on personnel matters.
D.
Supervise the preparation and maintenance of time,
leave and payroll records.
E.
Prepare correspondence required in connection with
personnel matters.
F.
Prepare and supervise the preparation of clear, concise,
accurate and informative statistical, financial and other reports
containing findings, conclusions and recommendations.
G.
Supervise the establishment and maintenance of records
and files required in connection with the personal program of the
agency.
The Human Resource Coordinator shall have the
following education, experience and training:
A.
Knowledge of problems encountered in the administration
of a personnel program.
B.
Knowledge of theory, practices and principles of personnel
administration.
C.
Ability to read and interpret provisions of New Jersey
laws relating to personnel matters and the rules and regulations of
the New Jersey Department of Personnel and to apply them to specific
situations.
D.
Ability to analyze and resolve personnel and technical
problems involved with the oversight of a personnel program.
E.
Ability to establish and maintain cooperative working
relationships with associates and other individuals engaged in or
concerned with the issues relating to public employment.
F.
Ability to prepare reports.
G.
Ability to establish and maintain records and files.
H.
Ability to handle from start to finish worker compensation
claims, including completing form listings wages for 26 weeks prior
to date of accident, reviewing the accident report completed by the
immediate supervisor of the injured employee, then submitting all
necessary forms to the Claims Office for Wage Reimbursement. When
reimbursements are received, a review must be completed for deposit
to the Borough bank account. By law, PEOSHA forms must be updated
with each accident and each department head must be given a copy of
this form listing their employees, the specific injuries with dates
of the injuries. Copies of all claims reports received must be given
to the department head involved.
I.
Ability to handle disability benefits, including completing
the Employer Verification Form for any covered employee wishing to
apply for long-term disability; furnishing all pertinent information
about the employee and the specific disability to facilitate the claim
being processed.
J.
Ability to handle from start to finish health, dental
and prescription insurance benefits including reviewing the monthly
health, dental and prescription invoices for payment processing, involving
contacting the vendor's billing department and making any adjustments
to billing errors on the invoices. Invoices must be vouchered in a
timely manner to make the correct payment within the specified due
dates. The Human Resources Coordinator shall notify all of the potential
covered employees of open enrollment dates; process and submit the
change forms within the specified time limits; process the necessary
forms to add or delete dependents, depending on their situation, i.e.
birth of a new child, divorce, termination of a retired employee or
to remove a dependent who has reached the age limit of insurance;
prepare and submit COBRA forms to all terminated employees in a timely
manner as required by law.
K.
Ability to handle New Jersey State Pension Retirement
Forms, including preparing and submitting the necessary forms for
all employees who wish to apply to the state of any type of retirement.
These forms include the Employer's Verification of Employee Wages
for the last three years of their working career and a Certification
of Service and Final Salary Form for the final 12 months that they
worked.
L.
Ability to handle disability for volunteer fire fighters
and Rescue Squad members, furnishing to each new volunteer insurance
forms for completion and review for completeness.
M.
Familiarity and skills necessary to operate office
machinery including copiers, adding machines, fax machines and knowledge
of computer programs including Excel, Access, Printshop, Word and
Internet; typing 45 words per minute minimum.
Attire is business professional. Attire must
be suitable for the position in order to maintain the professional
image of the Office of the Chief Financial Officer (no jeans, shorts,
T-shirts).
The Human Resource Coordinator shall receive
as compensation for services an annual salary, which shall be fixed
in accordance with the provisions of the ordinances governing the
salaries.
