[Adopted by Ord. No. 30-2000 (§ 2-7
of the Revised General Ordinances)]
Pursuant to N.J.S.A. 40A:9-136, there in hereby
created the position of Borough Business Administrator.
The Borough Administrator shall be appointed
by the Mayor, with the advice and consent of the Borough Council,
in accordance with N.J.S.A. 40A:9-137. The term of office of the Borough
Administrator shall be at the pleasure of the governing body.
The Borough Administrator may be removed by
a two-thirds vote of the governing body. The resolution of removal
shall become effective three months after its adoption by the governing
body. In accordance with N.J.S.A. 40A:9-138, the governing body may
provide that the resolution of removal shall have immediate effect;
provided, however, that the governing body shall cause to be paid
to the Administrator forthwith any unpaid balance of his salary and
his salary for the next three calendar months following adoption of
the resolution.
The qualifications for appointment to the position
of Borough Administrator shall be as follows:
A.
The Borough Administrator shall be chosen on the basis
of his executive and administrative abilities and qualifications,
with special regard as to education, training and experience in governmental
affairs.
B.
The Borough Administrator need not be a resident of
Spring Lake.
C.
No elected member of the governing body shall be appointed
as Borough Administrator during the members' term of office, nor within
one year after the expiration of said term.
Any vacancy in the position of Borough Administrator
shall be filled by appointment by the Mayor, with the advice and consent
of the Borough Council.
The Borough Administrator shall, under the supervision
and control of the Mayor and Borough Council and to the extent not
prohibited by law, have the following duties and responsibilities:
A.
The Borough Administrator shall be the chief administrative
officer of the Borough and shall be responsible to the Borough Council
for the proper and efficient administration of the business affairs
of the Borough and shall have such powers and perform such duties
other than those required by law to be exercised by the Borough Council
or by another officer, board, body, or department of the Borough.
B.
To supervise the administration of all departments,
offices, officers, employees and agents of the Borough and shall issue
any regulations or directives necessary to that extent unless otherwise
provided by law.
C.
To receive from each department, office and board
their annual budget requests and to review and transmit the same,
along with his comments and recommendations, to the Mayor and Borough
Council.
D.
To consult with the Mayor and Borough Council on the
preparation of the tentative budget, recording changes, additions
and deletions thereto and to submit final recommendations in the form
required by law, together with an analysis of the various items of
expenditure and revenue and such explanatory comments as may be required.
E.
To maintain a continuing review and analysis of budget
operations including, but not limited to, water and sewer; beach utility;
general and capital budgets; work progress and the costs of municipal
services.
F.
To supervise the disbursement of all Borough funds
and to approve all vouchers and bills before submitting the same to
the Borough Council for final approval, as directed by the Borough
Council.
G.
To keep the Mayor and Borough informed of the financial
condition of the Borough and to make such reports thereon as required
and to prepare, semiannually, a comprehensive report on the financial
condition of the Borough; after adoption of the budget, to be responsible
for the administration and implementation of all programs contained
therein.
H.
To study the administrative and other operations of
the Borough and make recommendations for plans and programs to meet
the changing needs of the Borough.
I.
To receive and reply to inquiries and complaints concerning
Borough business and to provide information and assistance in respect
thereto.
J.
To attend all meetings of the Borough Council and
any other committees or boards, as required.
K.
To establish and maintain sound personnel practices
and maintain appropriate records of all employees and to have the
authority to recommend to the Mayor and Borough Council the initial
hiring, promotions, dismissals or disciplinary actions for all Borough
employees.
L.
To recommend the nature, location and extent of public
improvements and to coordinate the execution of the same when authorized
by the Mayor and Borough Council.
M.
To implement and enforce the policies of the Mayor
and Borough Council with respect to the compiling and release of public
information.
N.
To represent the Borough in its relation to the federal,
state and county governments and to other municipalities and to evaluate
the Borough's interest in contracts, grant writings, franchises and
other business transactions as assigned by the Mayor and Borough Council.
O.
To supervise and continually review the Borough's
insurance programs.
P.
To assist the Borough council in negotiating contracts
for the Borough, as authorized by and subject to the approval of the
Borough Council.
Q.
To act as a liaison on behalf of the Borough with
all utility companies serving any portion of the Borough to be sure
that such utilities are providing adequately for the needs of the
residents of the Borough.
R.
To assure that the provisions of all franchises, leases,
permits and privileges granted by the Borough are complied with.
S.
To require each department to maintain adequate inventory
records of all equipment and materials owned and used by the Borough
and to arrange for the disposal of all inadequate or obsolete materials
when directed to do so by the Borough Council.
T.
To assign responsibilities for departmental duties
and coordinate interdepartmental operations, as authorized by the
Borough Council.
U.
To assist the residents of the Borough in matters
within his jurisdiction, to maintain a record of complaints submitted
to him for his attention and to take proper steps to remedy the causes
for such complaints.
V.
To keep the Borough Council currently informed of
all matters within his jurisdiction by such reports, verbally or in
writing, as he deems advisable or as may be requested by the Borough
Council and to submit an annual written report of his work accomplished,
at the request of the Borough Council, for the benefit of the public.
W.
To review the expenses and cost of operation of the
various departments and boards within the Borough of Spring Lake to
see that each department and board is as financially self-sustaining
as possible.
X.
To purchase, store and distribute all supplies, materials
and equipment and contract for all services required by any department,
office or board of the Borough government; except that Department
of Public Works shall be responsible for contracts for public works
or improvements. All purchases made and contracts awarded for supplies,
materials or equipment or contractual services shall be pursuant to
a written requisition from the head of the department, office or board
whose appropriation shall be charged and the certification of the
Treasurer that a sufficient unencumbered balance of appropriation
is available to pay therefor.
Y.
To inspect or supervise the inspection of all deliveries
of supplies, material and equipment and to determine their quality,
quantity and conformance with specifications. To be in charge of any
and all central storerooms and warehouses which may be established
and to oversee the transfer to and between departments, offices or
boards and transfers to and from central storerooms of such supplies,
materials and equipment.
Z.
To perform such other duties as may be assigned to
him from time to time by the Mayor and/or Borough Council.
The Borough Administrator shall devote full
time to the interests of the Borough. The Borough Council reserves
the right at any time to set specific hours for the Administrator
by resolution.
Nothing in this article shall derogate from
or authorize the Borough Administrator to exercise the powers and
duties of the elected and appointed officials of the Borough. The
duties and responsibility of the Borough Administrator shall be such
that they shall not infringe upon such duties and responsibilities
as are assigned by law to other Borough officials.
