[HISTORY: Adopted by the Town Board of the Town of Esopus 8-9-1972. Amendments noted where applicable.]
The objectives of the Planning Board shall be to plan for the orderly, efficient, economic and aesthetic development of the Town of Esopus in accordance with the Town of Esopus Zoning Ordinance and the Town of Esopus Developmental Plan.
The members shall serve terms of seven years, which will expire consecutively.
The membership should represent the various communities within the Town of Esopus.
The officers of the Planning Board shall be a Chairman and a Secretary. The Chairman shall preside at all meetings and shall be chief executive officer. The Secretary shall keep minutes of all meetings and shall maintain a file of all correspondence and records. The Secretary shall also perform the duties of the Chairman in his absence.
The regular monthly meeting of the Planning Board shall be held on the fourth Thursday of each month at the Esopus Town Hall in Port Ewen, New York.
The annual organizational meeting of the Planning Board shall be held during the first regular meeting following the January organizational meeting of the Town Board.
Special meetings may be called from time to time by the Chairman or upon request of a majority of the Planning Board members. A minimum of five days' notification shall be given.
Emergency meetings may be called by the Chairman or upon request of a majority of the Planning Board members.
Prospective applicants or representatives desirous of introducing or discussing any business with the Planning Board shall make an appointment at least five days prior to the regular meeting.
Final action on important questions shall be made in executive session.
A period prior to adjournment shall be open for public discussion and opinion.
When there is reasonable evidence that a proposed project shall be brought before a public hearing, a publicity release shall be written and approved by at least two members of the Planning Board and will be approved by the Chairman before release.
A member must attend at least eight of the 12 regular meetings during the year. A member shall not miss more than three consecutive meetings without just cause.
Robert's Rules of Order shall govern all proceedings.
A majority of the members of the Planning Board shall constitute a quorum to transact business.
[Added 11-19-2009 by L.L. No. 5-2009]
The members of the Planning Board may be compensated at a rate to be determined as appropriate by the Town Board.
[Added 2-18-2020 by L.L. No. 2-2020]
The Town Board may appoint up to two alternate members, with each such position having a term of one year, for purposes of substituting for a member(s) in the event such member(s) is absent or unable to participate because of a conflict of interest. All provisions relating to members of planning boards, including training, continuing education, attendance and compensation apply to alternate members.
The Chairman shall determine when an alternate member shall substitute for a member on any particular application or matter before the Board. Once designated, the alternate member shall possess all the powers and responsibilities of the member being substituted for to make determinations. The minutes of the Planning Board shall reflect the meeting at which the substitution is made.