[HISTORY: Adopted by the Town Board of the Town of Greenfield 6-12-1980.
Amendments noted where applicable.]
A.
The Greenfield Planning Board shall consist of seven
members, one member being designated each year by the Town Board at its January
meeting to serve as Chairperson.
B.
The Town Board shall designate a Deputy Chairperson to
serve a term concurrent with that of the Chairperson. He shall assume the
duties of the Chairperson upon the death, absence, resignation, disqualification
or other disability of the latter.
C.
The Town Board shall appoint one alternate member to
the Planning Board to substitute for any regular member in the event of a
conflict of interest or other factor such as illness, vacation or other absences.
The alternate member shall be appointed by resolution of the Town Board for
a term of seven years. The Chairperson of the Planning Board may designate
an alternate member to substitute for a regular member when such member is
unable to participate in an application or matter before the Board. When so
designated, the alternate member shall possess all of the powers and responsibilities
of such regular member. Such designation shall be entered into the minutes
of the initial Planning Board meeting at which the substitution is made. All
provisions relating to Planning Board member training and continuing education,
attendance, conflict of interest, compensation, eligibility, vacancy in office,
removal and service on other Boards shall also apply to alternate members.
[Added 8-12-1999 by L.L. No. 3-1999[1]]
[1]
Editor's Note: Article 3 of this local law stated that it was adopted
pursuant to Municipal Home Rule Law § 10 and that it superseded
the provisions of Town Law § 267(11) and 271(15) that restrict substitution
of alternate members of Zoning Boards of Appeal and Planning Boards, respectively,
to instances of conflict of interest.
A.
The Planning Board shall meet on the second and last
Tuesdays of each month at 7:30 p.m. at the Town Hall, Greenfield Center.
[Amended 4-8-1999]
B.
The regular January meeting shall be designated the annual
meeting of the Planning Board.
C.
A special meeting may be called by the Chairperson or
upon the request of four other members, provided that 48 hours' notice must
be given each member, and provided also that, to the extent practicable, notice
will be given to the public by notifying the news media and by a conspicuous
posting of notice at the Town Hall within a reasonable time prior to such
special meeting.
D.
Meetings shall be conducted according to Robert's Rules
of Order and shall be presided over by the Chairperson.
E.
Any application to be considered by the Planning Board
must be filed with the Clerk of the Board not less than 10 business days prior
to the meeting at which it is to be considered.
F.
Whenever any copies of plans or applications are required
under the Zoning Law,[1] Sanitary Code or Subdivision Regulations,[2] they shall be submitted by the applicant at least seven business
days in advance of the meeting at which they are to be considered. Failure
to comply with this subsection will result in the application's being dropped
from the meeting agenda. The Planning Board may in its discretion waive this
requirement.
G.
Seven days prior to each regular meeting, the Secretary
of the Board shall prepare an agenda of items to be considered at the regular
meeting. He shall distribute by mail or otherwise all pertinent papers and
plans to each of the members.
A.
A quorum entitling the Board to take action shall be
a majority of the entire membership of the Board.
[Amended 10-10-1985]
B.
Each member present at a meeting shall be entitled to
one vote on each matter before the Board.
C.
Board action may be taken only upon the affirmative vote
of the majority of the entire membership.
D.
Any member who has a personal interest in a matter pending
before the Board shall disclose that he has an interest and shall abstain
from voting on the matter. A majority of the disinterested members will be
sufficient for Board action to be taken.
At any public hearing conducted by the Board, the Chairperson shall
preside. The proponent of the matter which is the subject of the hearing shall
make his statement to the Board. Any witnesses who support the proponents
position shall then be heard, followed by opponents. The members of the Board
may question any witness after he has made his statement to the Board. The
Chairperson may, for the purpose of expediting lengthy meetings, limit the
time in which persons appearing before the Board may speak. The Board may
also accept written submissions of any interested party at a public hearing.
These bylaws may be amended by a resolution passed by a majority of
the Planning Board after a public hearing, subject to the approval of the
Town Board.
