[HISTORY: Adopted by the Town Board of the Town of Coeymans 1-27-1977 by L.L. No. 1-1977. Amendments noted where applicable.]
The purpose of this chapter is to provide notice to the public and the news media of the regular and special meetings of the Town Board at which public business is officially transacted in compliance with the Open Meeting Law (Public Officers Law, Article 7). Such notice is designed to facilitate public attendance at such meetings and to observe and listen to the deliberations and decisions of this board.
In addition, as used in this chapter, the following terms shall have the meanings indicated:
- NEWS MEDIA
- A newspaper that is printed not less frequently than once a week in which legal notices may be published.
- Written or oral information relating to the date, time and place where a meeting is to be held.
The following locations are hereby designated as the sites where notice of all meetings held by the Town Board shall be posted.
The following officially designated newspaper of general circulation within the Town of Coeymans is hereby designated as the news media that shall receive notice of the meetings of the Town Board:
The Ravena News Herald, Inc.
The Town Clerk shall be responsible for providing notice to the public and the news media as provided in this chapter.
The Town Clerk shall upon request, whenever possible, provide notice to any person of the date, time and place of a meeting of the Town Board whether the request for such information is made in person, in writing or by telephone; provided, however that a written request requiring a written notice shall be accompanied by a properly stamped self-addressed envelope, and a telephone request requiring the Town Clerk to return a long distance call shall not be honored unless the requestor accepts the charges for such call.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in locations designated in § 25-3 herein.
The newspaper designated in § 25-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting by telephone or personal delivery of the notice to an officer or employee of the news media, as follow:
When notice to the news media is personally delivered, the person delivering the notice shall obtain a receipt signed by the officer or employee of the news media, which receipt shall also show the time and date thereof and the title of such officer or employee, and shall state that notice has been provided in compliance with § 104 of the Public Officers Law.
When notice to the news media is given by telephone, the person making such telephone call shall obtain the name and title of the officer or employee to whom the notice is given, and shall write down such information and the time and date of such call as provided herein.
The public shall be informed of meetings scheduled less than a week in advance as soon as practicable by the posting of notices in locations designated by § 25-3 herein.
When the Town Board schedules meetings in advance that are to be held at specific times and locations and on specific dates, a single notice may be provided to the public and the news media.
Notice specifying the time, location and dates of regularly scheduled meetings shall be posted in locations designated in § 25-3 herein.
When the time, date or location of a scheduled meeting is changed, the Town Clerk shall as soon as practicable:
The Town Clerk shall keep a log or other record in which there shall be entered the following information relating to giving of public notice under this chapter:
The date of posting of the public notice, the date and descriptive schedule of the meeting or meetings for which notice was given, and the name and title of the person who posted the notice.
If notice to the news media is given by personal delivery, the time and date of delivery of the same, the date or descriptive schedule of the meeting or meetings for which the notice was delivered, the name and title of the officer or employee to whom it was delivered and the name and title of the person who delivered the notice.
If notice to the news media is given by telephone, the time and date of such telephone call, the date or description of the meeting or meetings for which such notice is given, the name and title of the officer or employee to whom it was given and the name and title of the person who gave such notice.