[HISTORY: Adopted by the Board of Trustees of the Village of Elmira
Heights: Art. I, 1-17-1977; Art. II, 4-21-1983.
Amendments noted where applicable.]
[Adopted 1-17-1977]
In compliance with Article 7 of the Public Officers Law,[1] the Village Clerk is hereby directed to give notice of all meetings
of this Board of Trustees as follows:
A.Â
Contents of notice. Notice shall be in writing, identifying
this Board of Trustees and stating the type, date, time and place of the meeting
or meetings, that the meeting or meetings are open to the public and that
it is given in compliance with the Public Officers Law.
B.Â
Public notice. A copy of each required notice shall be
posted within the time hereinafter provided in not less than three conspicuous
places within the village where the public is apt to frequent and thus most
likely to reach the residents of the municipality.
[1]
Editor's Note: See §§ 100 through 111.
[Amended 12-6-1979]
Pursuant to the provisions of Article 7 of the Public Officers Law,
the bulletin board in the lobby of the village offices giving public access
to the office of the Village Clerk/Treasurer be and it hereby is designated
as the public location for the posting of public notice of all meetings of
this Board of Trustees.
[Amended 12-6-1979]
The Village Clerk be and he or she hereby is directed to cause public
notice of all meetings of this Board of Trustees to be posted at said public
location and to be given to the news media as provided in said Article 7.
On the same day as it is posted, the copy of the notice of regular meetings
shall be mailed to each of the area news media that reasonably report public
business, and accompanying such notice shall be a letter advising that, upon
request, notices will be given of special or other nonscheduled meetings,
with such requested notice to be given either by mail or by telephone as shall
be practicable at a reasonable time prior to such a meeting.
Notice of the remaining regularly scheduled meetings for the current
official year shall be given within five days hereof and, for all future official
years, within five days of each annual organizational meeting for the next
official year.
Notice of all nonscheduled meetings shall be given as soon as practicable
after the Clerk is advised of the time and place.
There shall be filed in the Clerk's office a copy of each notice,
with a memorandum of posting and mailing or telephoning as is appropriate.
[Adopted 4-21-1983]
It is deemed to be in the best interest of the taxpayers and the government
of the Village of Elmira Heights to adopt the following rules for Board of
Trustees procedure:
A.Â
All matters to be acted upon by the Board at its regular
meetings must be submitted, in writing, to the Village Clerk's office
before 9:30 a.m. on each Tuesday preceding each regular meeting of this Board.
The requirement that these matters be submitted in writing shall not apply
to the Mayor or to the Village Attorney.
B.Â
No new matters of village business which must be acted
upon by this Board submitted to the Clerk's office between 9:30 a.m.
on Tuesday and the next regular meeting of this Board will be considered by
this Board until the following regular meeting except upon motion of a Trustee
and the unanimous approval of all the members of the Board present, including
the Mayor, who shall be entitled to vote thereon as a member of the Board.
C.Â
On Tuesday morning of each week preceding each Board
meeting, the Village Clerk or assistant shall prepare an agenda for the next
regular meeting of the Board and deliver or mail it on Tuesday to the Mayor,
each Trustee, the Village Attorney and news media designated by the Mayor.
D.Â
The agenda must be followed in the order as established
unless otherwise approved by a majority vote of the Board. Only Trustees and
the Mayor shall speak when items on the agenda are being discussed. Any Trustee
or the Mayor may request other officials or others who are duly recognized
by the Chair to speak from time to time while covering the agenda. Anyone
wishing to speak on an agenda item shall give their name and address to the
presiding officer when recognized by the Chair prior to any vote by the Board,
except where a motion to table or a call for the question has been made. Remarks
by such recognized person shall be limited to three minutes.
E.Â
A motion may be made to lay on the table any item on
the agenda, and at such time discussion shall cease. The Village Clerk will
call the roll of the Board, and, upon a majority vote, the item shall be tabled.
Any item so tabled may be added to an agenda for a subsequent meeting if requested
by any member of the Board or it may be placed on an agenda by normal procedure
prior to a meeting.
F.Â
In the event that any member of the Board requests a
call for the question, any member of the Board shall be privileged to speak
on the subject under consideration before the vote (on "call for the question").
H.Â
A member of the Board may withdraw from the agenda prior
to any vote any item he or she has sponsored.
I.Â
Public hearings will be conducted by the Village Attorney
or, in his or her absence, by the Mayor or Deputy Mayor.
J.Â
Any member of the Board may request a recess stating
the length of time. Such a request must be approved by a majority of the Board
present in order to call the recess.
K.Â
Any person shall have the privilege of speaking once
at a meeting of this Board during the time allotted for the public on the
items not on the agenda. The individual must first give his or her name and
address, and any remarks shall be limited to three minutes.
L.Â
A member of the Board may request the presiding officer
to rule a speaker out of order.
M.Â
A motion to adjourn shall not be in order until all items
on the agenda have been completed.
N.Â
All other questions relating to the orderly
conduct of meetings shall be decided by the Mayor under Robert's Rules
of Order, as revised. An appeal from the ruling may be taken by not less than
two Trustees, and in such event the questions shall be put to a vote of the
Board, a majority vote shall prevail.
