[HISTORY: Adopted by the Board of Selectmen of the Town of Bethel 6-10-1982. Amendments noted where applicable.]
There is hereby established an Insurance and Pension Plan Commission for the Town of Bethel, which Commission shall have the powers and duties hereinafter set forth in this chapter.
The Commission shall be comprised of five members, with two ex officio members being the First Selectman of the Town and a member of the Board of Education. The five full members shall be electors of the Town of Bethel. When possible, two members of the Commission shall be knowledgeable in the general field of insurance and/or pension plans. Said electors shall be appointed by the Board of Selectmen within 45 days of the effective date of this chapter. The members of the Commission shall serve for terms of four years. The ex officio member from the Board of Education, however, shall serve only for the length of that member's term on the Board of Education, with the maximum being four years, and said member shall be appointed by the Board of Education within 45 days of the effective date of this chapter. The initial term of the electors shall be as follows: two shall expire on the first Monday of December 1984 and three shall expire on the first Monday of December 1985. Thereafter, each member appointed shall be for a term of four years. Not more than three of the elector members of said Commission shall be of the same political party. Ex officio members shall serve only in the advisory capacity and shall not be entitled to vote on issues before the Commission.
The duties of the Commission shall consist of studying and monitoring current insurance coverage and loss experience, studying future insurance needs, making recommendations to the Board of Selectmen as to the amounts and specifications as to future coverage and/or changes in existing coverage and to report such to the Board of Selectmen at least four months prior to the beginning of each fiscal year or prior to a policy expiration date. The Commission shall also, at the request of the First Selectman, review and comment on any bid received by the Board of Selectmen for the supply of such insurance needs. In addition, the Commission shall study and monitor the current pension plan of the Town of Bethel and shall study the future needs of such plan and shall make recommendations to the Board of Selectmen as to the amounts and specifications as to changes in the present or future plan. In addition, the Commission may recommend when bidding shall be done by sealed bid or when the waiving of same, in its opinion, is preferable.
The Commission shall conduct an organizational meeting within a reasonable time after its appointment to elect from its membership a Chairman and such other officers as it deems necessary and shall conduct such other meetings as are necessary at the call of the Chairman. The Commission shall keep an accurate record of the minutes of each meeting and shall have the responsibility for keeping the minutes of said meetings and for preparing and maintaining a compilation of all policies held by the Town of Bethel, the names of the agent of record and the insurance coverages secured thereby and the amounts of the premiums due thereon, which compilation and minutes shall be a part of the record of said Commission and shall be available for public inspection at reasonable times.
The purchasing authority of the Town, when making a purchase of any insurance policy recommended by the Commission, shall be conducted in accordance with the Charter and ordinances of the Town of Bethel. No bid, however, shall be accepted by the purchasing authority if the bidding party is either a member of the Commission or if a member of the Commission is a shareholder holding greater than a ten-percent interest in or a partner or a salaried employee of said bidding party.
The Board of Selectmen of the Town of Bethel, in accordance with the Town Charter, shall fill all vacancies in the membership of said Commission, except that the Board of Education shall fill any vacancies occurring in the membership of the ex officio member from the Board of Education. In addition, the Board of Selectmen may remove any member for cause.