[HISTORY: Adopted by the Board of Commissioners of the Township of Upper Allen 8-6-1968 as Ord. No. 121. Amendments noted where applicable.]
The office of Township Manager is hereby created by the Township of Upper Allen, subject to the right of the Board of Commissioners to abolish said office at any time by ordinance.
The Manager shall be appointed biannually by a majority of all the members of the Board of Commissioners. Said office shall be filled biannually thereafter. In the event of a vacancy, the Board of Commissioners shall elect a replacement by majority vote of all of its members for the unexpired term. The Manager may be removed at any time by a majority vote of all the members of the Board of Commissioners. At least thirty (30) days before such removal becomes effective, the Board of Commissioners shall furnish the Manager with a written statement setting forth its intention to remove him/her and the reasons therefore.
The Manager shall be chosen solely on the basis of his/her executive and administrative abilities, with special reference to his/her actual experience in or his/her knowledge of accepted practices in respect to the duties of his/her office as herein outlined. The Manager need not be a resident of the Township or of the Commonwealth of Pennsylvania at the time of his/her appointment, but within one (1) year of appointment, he/she shall become and during his/her tenure shall remain a resident of the Township. No Commissioner shall be appointed as Township Manager during the term for which he/she shall have been elected, nor within one (1) year after the expiration of his/her term.
Upon entering his/her duties, the Manager shall give a bond to the Township with a bonding company as surety, said company and amount to be approved by the Board of Commissioners, conditioned for the faithful performance of his/her duties. The premium shall be paid by the Township. The bond of the Township Manager may be included in and covered by any comprehensive bond now or hereafter in force or effect for all Township employees.
[Amended 2-17-1983 by Ord. No. 336]
The salary of the Township Manager shall be fixed yearly by the Board of Commissioners as an item of the Upper Allen Township annual budget.
The Manager shall be the chief administrative officer of the Township, and he/she shall be responsible to the Board of Commissioners as a whole for the proper and efficient administration of the affairs of the Township. His/her powers and duties shall relate to the general management of all Township business not expressly by statute or ordinance imposed or conferred upon other Township officers.
Subject to recall by ordinance of the Board of Commissioners, the powers and duties of the Township Manager shall include the following:
He/she shall supervise and be responsible for the activities of all municipal departments except the Police Department.
He/she shall, with the prior approval of the majority of the Board of Commissioners, hire and, when necessary for the good of the service, suspend or discharge all employees under his supervision, provided that persons covered by the civil service provisions of the First Class Township Code shall be hired, suspended or discharged in accordance with such provisions, provided further that the Manager shall report, at the next meeting thereafter of the Board of Commissioners, any action taken by authority of this subsection.
He/she shall prepare and submit to the Board of Commissioners before the close of the fiscal year or on such alternate date as the Board of Commissioners shall determine a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager or an officer designated by him/her shall obtain from the head of each department, agency, board or officer estimates of revenues and expenditures and other supporting data as he/she requests. The Manager shall review such estimates and may revise them before submitting the budget to the Board of Commissioners.
He/she shall be responsible for the administration of the budget after its adoption by the Board of Commissioners.
He/she shall hold such other municipal offices or head one (1) or more of the municipal departments as the Board of Commissioners may from time to time direct, including but not limited to Zoning Officer, Township Secretary and Building Inspector.
He/she shall attend all meetings of the Board of Commissioners and its committees with the right to take part in the discussion, and he/she shall receive notice of all special meetings of the Board of Commissioners or its committees.
He/she shall prepare the agenda for each meeting of the Board of Commissioners and supply facts pertinent thereto.
He/she shall keep the Board of Commissioners informed as to the conduct of Township affairs; submit periodic reports on the condition of the Township finances and such other reports as the Board of Commissioners requests; and make such recommendations to the Board of Commissioners as he/she deems necessary.
He/she shall submit to the Board of Commissioners, as soon as possible after the close of the fiscal year, a complete report on the financial and administrative activities of the Township for the preceding year.
He/she shall see that the provisions of all franchises, leases, permits and privileges granted by the Township are observed.
He/she may employ, by and with the approval of the Board of Commissioners, within a fee limit established by the Board, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
[Amended 6-17-1993 by Ord. No. 474]
He/she shall attend to the letting of contracts, with prior approval of the majority of the Board of Commissioners, in due form of law, and he/she shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township office by statute or ordinance.
He/she shall see that all money owed the Township is promptly paid and that proper proceedings are taken for the security and collection of all the Township's claims.
He/she shall keep an account of all purchases made by him and shall, from time to time or when directed by the Board of Commissioners, make a full written report thereof. He shall also issue rules and regulations subject to the approval of the Board of Commissioners governing the requisition and purchasing of municipal supplies and equipment. Notwithstanding anything herein contained to the contrary, the Township Manager shall not have the power and authority to make purchases or to enter into contracts where, according to the First Class Township Code, advertising is required, except with the prior approval of the majority of the Board of Commissioners.
[Amended 5-14-1980 by Ord. No. 292; 2-17-1983 by Ord. No. 336]
Editor's Note: See 53 P.S. § 55101 et seq.
All complaints regarding services or personnel of the Township shall be referred to the office of the Manager. He/she or an officer designated by him/her shall investigate and dispose of such complaints, and the Manager shall report thereon to the Board of Commissioners.
Neither the Board of Commissioners nor any of its committees or members thereof shall dictate or attempt to dictate the hiring of any person to or his/her discharge from employment by the Manager or in any manner take part in the hiring, suspending or discharging of employees in the administrative service of the Township except as required to do so by the civil service provisions of the First Class Township Code. Except for the purpose of inquiry, the Board of Commissioners, its committees and its members shall deal with the administrative service solely through the Township Manager and neither the Board of Commissioners nor any of its committees nor any of its members shall give orders, publicly or privately, to any subordinates of the Manager. Notwithstanding anything herein contained to the contrary, the Board of Commissioners reserves unto itself the rights, power and authority as set forth in § 44-6.
If the Manager becomes ill or needs to be absent from the Township, he/she shall designate one (1) qualified member of his/her staff to perform the duties of the Manager during his absence or disability. The person so designated shall not perform these duties for a period longer than two (2) weeks without the approval of the Board of Commissioners.