[HISTORY: Adopted by the Board of Commissioners
of the Township of Upper Allen 8-6-1968 by Ord. No. 121. Amendments noted where
applicable.]
The office of Township Manager is hereby created
by the Township of Upper Allen, subject to the right of the Board
of Commissioners of Upper Allen Township to abolish said office at
any time by ordinance.
[Amended 6-17-1993 by Ord. No. 474]
The Manager shall be appointed biannually by
a majority of all the members of the Board of Commissioners of Upper
Allen Township. Said office shall be filled biannually thereafter.
In the event of a vacancy, the Board of Commissioners shall elect
a replacement by majority vote of all of its members for the unexpired
term. The Manager may be removed at any time by a majority vote of
all the members of the Board of Commissioners. At least thirty days
before such removal becomes effective, the Board of Commissioners
shall furnish the Manager with a written statement setting forth its
intention to remove him/her and the reasons therefor.
[Amended 6-17-1993 by Ord. No. 474; at time of adoption of Code (see
Ch. 1, General Provisions, Art. I)]
The Manager shall be chosen solely on the basis
of his/her executive and administrative abilities, with special reference
to his/her actual experience in or his/her knowledge of accepted practices
in respect to the duties of his/her office as herein outlined. The
Manager need not be a resident of the Township or of the Commonwealth
of Pennsylvania at the time of his/her appointment. No Commissioner
shall be appointed as Township Manager during the term for which he/she
shall have been elected, nor within one year after the expiration
of his/her term.
[Amended 6-17-1993 by Ord. No. 474]
Upon entering his/her duties, the Manager shall
give a bond to the Township with a bonding company as surety, said
company and amount to be approved by the Board of Commissioners, conditioned
for the faithful performance of his/her duties. The premium shall
be paid by the Township. The bond of the Township Manager may be included
in and covered by any comprehensive bond now or hereafter in force
or effect for all Township employees.
[Amended 2-17-1983 by Ord. No. 336]
The salary of the Township Manager shall be
fixed yearly by the Board of Commissioners as an item of the Upper
Allen Township annual budget.
A.
The Manager shall be the chief administrative officer
of the Township, and he/she shall be responsible to the Board of Commissioners
of Upper Allen Township as a whole for the proper and efficient administration
of the affairs of the Township. His/her powers and duties shall relate
to the general management of all Township business not expressly by
statute or ordinance imposed or conferred upon other Township officers.
B.
Subject to recall by ordinance of the Board of Commissioners,
the powers and duties of the Township Manager shall include the following:
(1)
He/she shall supervise and be responsible for the
activities of all municipal departments except the Police Department.
(2)
He/she shall, with the prior approval of the majority
of the Board of Commissioners, hire and, when necessary for the good
of the service, suspend or discharge all employees under his supervision,
provided that persons covered by the civil service provisions of the
First Class Township Code[1] shall be hired, suspended or discharged in accordance
with such provisions, provided further that the Manager shall report,
at the next meeting thereafter of the Board of Commissioners, any
action taken by authority of this subsection.
[1]
Editor's Note: See 53 P.S. § 55101
et seq.
(3)
He/she shall prepare and submit to the Board of Commissioners
before the close of the fiscal year or on such alternate date as the
Board of Commissioners shall determine a budget for the next fiscal
year and an explanatory budget message. In preparing the budget, the
Manager or an officer designated by him/her shall obtain from the
head of each department, agency, board or officer estimates of revenues
and expenditures and other supporting data as he/she requests. The
Manager shall review such estimates and may revise them before submitting
the budget to the Board of Commissioners.
(4)
He/she shall be responsible for the administration
of the budget after its adoption by the Board of Commissioners.
(5)
He/she shall hold such other municipal offices or
head one or more of the municipal departments as the Board of Commissioners
may from time to time direct, including but not limited to Zoning
Officer, Township Secretary and Building Inspector.
(6)
He/she shall attend all meetings of the Board of Commissioners
and its committees with the right to take part in the discussion,
and he/she shall receive notice of all special meetings of the Board
of Commissioners or its committees.
(7)
He/she shall prepare the agenda for each meeting of
the Board of Commissioners and supply facts pertinent thereto.
(8)
He/she shall keep the Board of Commissioners informed
as to the conduct of Township affairs; submit periodic reports on
the condition of the Township finances and such other reports as the
Board of Commissioners requests; and make such recommendations to
the Board of Commissioners as he/she deems necessary.
(9)
He/she shall submit to the Board of Commissioners,
as soon as possible after the close of the fiscal year, a complete
report on the financial and administrative activities of the Township
for the preceding year.
(10)
He/she shall see that the provisions of all franchises,
leases, permits and privileges granted by the Township are observed.
(11)
He/she may employ, by and with the approval of the
Board of Commissioners, within a fee limit established by the Board,
experts and consultants to perform work and to advise in connection
with any of the functions of the Township.
[Amended 6-17-1993 by Ord. No. 474]
(12)
He/she shall attend to the letting of contracts, with
prior approval of the majority of the Board of Commissioners, in due
form of law, and he/she shall supervise the performance and faithful
execution of the same except insofar as such duties are expressly
imposed upon some other Township office by statute or ordinance.
(13)
He/she shall see that all money owed the Township
is promptly paid and that proper proceedings are taken for the security
and collection of all the Township's claims.
(15)
He/she shall keep an account of all purchases made
by him and shall, from time to time or when directed by the Board
of Commissioners, make a full written report thereof. He shall also
issue rules and regulations subject to the approval of the Board of
Commissioners governing the requisition and purchasing of municipal
supplies and equipment. Notwithstanding anything herein contained
to the contrary, the Township Manager shall not have the power and
authority to make purchases or to enter into contracts where, according
to the First Class Township Code,[3] advertising is required, except with the prior approval
of the majority of the Board of Commissioners.
[Amended 5-14-1980 by Ord. No. 292; 2-17-1983 by Ord. No. 336]
[3]
Editor's Note: See 53 P.S. § 55101
et seq.
C.
All complaints regarding services or personnel of
the Township shall be referred to the office of the Manager. He/she
or an officer designated by him/her shall investigate and dispose
of such complaints, and the Manager shall report thereon to the Board
of Commissioners.
Neither the Board of Commissioners of Upper
Allen Township nor any of its committees or members thereof shall
dictate or attempt to dictate the hiring of any person to or his/her
discharge from employment by the Manager or in any manner take part
in the hiring, suspending or discharging of employees in the administrative
service of the Township except as required to do so by the civil service
provisions of the First Class Township Code.[1] Except for the purpose of inquiry, the Board of Commissioners, its committees and its members shall deal with the administrative service solely through the Township Manager and neither the Board of Commissioners nor any of its committees nor any of its members shall give orders, publicly or privately, to any subordinates of the Manager. Notwithstanding anything herein contained to the contrary, the Board of Commissioners reserves unto itself the rights, power and authority as set forth in § 44-6.
[1]
Editor's Note: See 53 P.S. § 55101
et seq.
If the Manager becomes ill or needs to be absent
from the Township, he/she shall designate one qualified member of
his/her staff to perform the duties of the Manager during his absence
or disability. The person so designated shall not perform these duties
for a period longer than two weeks without the approval of the Board
of Commissioners of Upper Allen Township.
