[Added 12-14-1998 by Ord. No. 253]
[1]
Editor's Note: The title of this article was changed from
"Festival Commission" to "Festival and Community Events Commission"
9-24-2018 by Ord. No. 18-002.
A.
A Festival and Community Events Commission for the
Township is hereby established. All of the Commission members, at
all times, shall be residents of the Township. The Commission shall
consist of 11 members including the Township Board liaison.
[Amended 9-24-2018 by Ord. No. 18-002]
B.
The initial term of the Festival and Community Events
Commission shall be as follows: four members shall serve for a term
of three years each; two members shall serve for a term of two years
each; and two members shall serve for a term of one year each. Thereafter,
all appointments to the Commission shall be for three-year terms,
ending on August 31 in the year of expiration. The term of the Township
Board member shall be limited to the time he or she is a member of
the Township Board, or until the Township Board decides to remove
or replace said member with another Township Board member.
Members of the Commission shall serve without
compensation but shall be entitled to actual and necessary expenses
incurred in the performance of official duties and approved by the
Township Board. Vacancies on the Commission shall be filled by the
Township Board for the unexpired term of the Commission member creating
the vacancy.
The Commission shall be staffed with administrative
and clerical support from the Recreation Department. The Recreation
Director shall coordinate support and assistance from other Township
departments through the department managers such as, but not limited
to, the Department of Public Works, Public Safety, Airport, and Water's
Edge. All departments, through their department managers, shall assist
in coordination and operation of the festival, under the direction
of the Recreation Director.
The Festival and Community Events Commission
shall be responsible for the establishment of an annual festival promoting
Grosse Ile's economic, social, cultural, and recreational welfare.
The Festival and Community Events Commission shall provide oversight,
coordination, and direction for the annual Township-sponsored festival
and other special events approved by the Township Board. In addition,
the Commission shall carry out the functions and responsibilities
that the Township Board may delegate to the Commission from time to
time.
A.
The Commission shall have no authority to obligate
or expend funds, unless the Commission has a fully detailed budget
approved in advance by the Township Board. All budgeted items shall
be under the expenditure and control of the Recreation Director. Expenditures
not specified in the budget must be approved by the Township Board
prior to commitment.
B.
Each expenditure of funds against an approved budget
shall be voted upon by the Commission and certified by the Chairman
of the Commission as to its purpose and its applicability to the approved
budget prior to being presented for payment. All expenditures require
receipts or other proofs of purchase, regardless of the amount, and
shall be coordinated with the Recreation Department. The Recreation
Director shall insure that requisitions and expenditures are consistent
with the Township Board Administrative Policies and Procedures.
C.
The Commission shall determine all fees and charges
to be levied for festival operations. These fees will be determined
upon consultation with the Township Manager or designee.
D.
All funds generated by the Festival and Community
Events Commission shall be deposited with the Township of Grosse Ile.
E.
A financial report shall be submitted to the Township
Board no less than 90 days after the close of the festival or a special
event.
