[HISTORY: Adopted by the Rochester City Council
2-11-1975 by Ord. No. 75-55; amended in its entirety 6-14-1988 by
Ord. No. 88-217. Subsequent amendments noted where applicable.]
A.Â
Two Municipal Attorneys designated by the Mayor shall
be the Records Access Officers of the City of Rochester to whom requests
for access to City records shall be made pursuant to the Freedom of
Information Law.[1] The Records Access Officers may establish procedures governing
access to records in accordance with the Freedom of Information Law.
[Amended 12-17-1991 by Ord. No. 91-530; 4-16-1996 by Ord. No. 96-125; 3-16-2021 by Ord. No. 2021-65]
[1]
Editor's Note: See Art. 6 of the Public Officers Law.
B.Â
The Corporation Counsel of the City of Rochester shall
hear and determine appeals regarding a denial of access to records
under the Freedom of Information Law.
C.Â
The Records Access Officer shall provide the Council of the City
of Rochester with a monthly report of all denied records access requests,
including the identity of the requestor, a brief summary of the nature
of the request and the reason for the denial. Further, the Corporation
Counsel shall provide the Council of the City of Rochester with a
separate monthly report of all denied appeals, including the identity
of the requestor, the nature of the request and the reason for the
denial of the appeal.
[Added 10-12-2021 by Ord.
No. 2021-338]
The records access officer shall deny access
to any records or portions thereof that, if disclosed, would constitute
an unwarranted invasion of personal privacy.
A.Â
The fee for photocopies of records shall be $0.25
per page not exceeding nine inches by 14 inches in size. The fees
for other types of copies shall be such reasonable amounts as the
records access officer shall establish, provided that such fees shall
not exceed the actual cost of reproducing such records, except when
a different fee is otherwise prescribed by statute. Notwithstanding
the above, the records access officer may, in his or her discretion,
waive all or any portion of the fees authorized by this section for
any record or class of records for good cause shown.
B.Â
The City Engineer is authorized to sell printed copies
of deed information recorded by the City for the sum of $2 per sheet.
The City Engineer is authorized to sell prints of City Assessment
Maps, Land Value Maps, Tax District Index Maps and office copies of
Subdivision Maps and other public maps for the following fees:
[Added 11-19-1991 by Ord. No. 91-499; amended 6-15-1999 by Ord. No. 99-195; 6-22-2004 by Ord. No.
2004-170[1]]
Description
|
Fee
|
---|---|
8.5 inches x 11 inches
|
$5.00
|
11 inches x 17 inches
|
$5.25
|
18 inches x 24 inches
|
$5.75
|
24 inches x 36 inches
|
$6.80
|
Ward Maps
|
$6.25
|
2,000 scale
|
$6.25
|
1,000 scale
|
$10.25
|
SBL Map
|
$7.50
|
[1]
Editor's Note: This ordinance provided an
effective date of 7-1-2004.
[Added 10-13-2020 by Ord.
No. 2020-304]
A.Â
In accordance
with Article 57-A of the NYS Arts and Cultural Affairs Law, only those
records will be disposed of that are described in the Retention and
Disposition Schedule for New York Local Government Records (Schedule
LGS-1), after they have met the minimum retention periods described
therein.
B.Â
After the
minimum retention period prescribed in Schedule LGS-1, only those
records will be disposed of that do not have sufficient administrative,
fiscal, legal, or historical value to merit retention beyond established
legal minimum periods, as may be prescribed in rules or schedules
issued by the City's Records Management Officer.
C.Â
The Schedule
LGS-1 and any City record retention rules or schedules issued by the
Records Management Officer shall be kept on file with the City Clerk.