A.
All contracts for the purchase or rental of materials,
supplies, furnishings, equipment or other personal property and nonprofessional
services where the amount thereof is $30,000 or less, may be awarded
without advertising for bids. In such cases where the estimated cost
is between $10,000 and $30,000 the Purchasing Officer shall solicit
quotations from at least three vendors.
B.
The Purchasing Officer may use discretion to negotiate
with proposed suppliers in order to get the lowest quotations for
the goods and services to be purchased or rented.
C.
In accordance with the policies, practices and procedures
set forth in the Purchasing Manual, the Purchasing Officer shall keep
a record of all quotations received, setting forth the dates thereof,
the persons who submitted the quotations, and the awards made thereon.
Contracts for the purchase or rental of materials,
supplies, furnishings, equipment or other personal property and nonprofessional
services where the amount thereof does not exceed $10,000 may be made
through the use of a purchasing card. The Purchasing Officer shall
establish guidelines for the purchase of such goods and services by
use of purchasing cards in the Purchasing Manual.
A.
To review and evaluate proposals received for professional
services there is hereby created a Professional Services Review Committee.
The Committee will review and evaluate proposals for professional
services for architects, engineers, financial consultants, legal services,
and medical consulting. The Committee shall be comprised of five members:
the County Executive or his designee, the County Manager or his designee,
two members appointed by the President of Council and one appointed
by the Chief Executive with the consent of Council. An additional
member will be designated by the County Official and/or the President
Judge of the Court of Common Pleas, if the professional service contract
being acted upon was requested by the respective office or the Court.
B.
In addition to compliance with any other terms, conditions
and requirements set forth in a request for proposals, the Committee
shall consider the following criteria:
C.
After review and evaluation the Committee shall provide
an agreed upon short list of at least three acceptable individuals
or firms to either the County Executive, County Official, President
Judge, or Council, for final selection. If there are three or less
proposals received, all shall be submitted. The office which makes
the final selection shall notify the Committee and County Council
of the final selection.
[Added 4-4-2007 by Ord. No. 14-07]
A.
The Professional Services Review Committee shall,
in addition to the duties delineated in § 5-905.03 of this
article, report on professional services contracts to the Council
and Chief Executive as follows:
(1)
The Committee shall, for every contract for
which it receives proposals under § 5-905.03, create a report
that identifies:
(a)
The purpose of the contract for which proposals
were considered;
(b)
The aggregate value of the contract for which
proposals were considered;
(c)
The business(es) or individual(s) that submitted
each proposal that was considered for final selection by name; and
(d)
The M/W/DBE status of each listed individual
or business, as classified by the Department of Minority, Women and
Disadvantaged Business Enterprises.
(2)
The reports required under Subsection A(1) shall be created immediately upon the provision of short lists of candidates for further consideration, as required by § 5-905.03 of the Administrative Code. Copies of the reports required under the terms of this section shall be forwarded to the Office of the Chief Executive and the Office of Allegheny County Council within seven days of the date upon which short lists of candidates are provided by the Committee.
(3)
The Committee shall, with the assistance and
cooperation of the Allegheny County Division of Computer Services,
create and maintain a Web site upon which the reports required by
this section shall be posted immediately upon issuance. Access to
this Web site shall be granted to all individuals at no charge.
(4)
All businesses or individuals submitting proposals
which are identified by the Committee for final selection shall receive
a letter from the Committee informing them of their continued consideration.
(5)
All businesses or individuals submitting proposals
which are not identified by the Committee for final selection shall
receive a letter from the Committee informing them that their proposal
will receive no further consideration, together with the reasons for
the Committee's decision.
(6)
The Committee shall, within seven days of the award of any professional
services contract or alteration in any term of any professional services
contract, provide written notice describing the award or alteration
to the Chief Executive and County Council. Such written notice shall
include a delineation of the M/W/DBE status of each party to the awarded
or altered contract, as classified by the Department of Minority,
Women and Disadvantaged Business Enterprises, as well as a description
of the M/W/DBE status of any subcontractors known at the time of the
award or alteration.
[Added 4-21-2009 by Ord. No. 16-09]
(7)
County Council shall be deemed in receipt of any report required
under the terms of this section on the date that such report is received
by the Chief Clerk.
[Added 4-21-2009 by Ord. No. 16-09]
B.
Nothing in this section shall be read to fix, alter,
or redefine in any fashion the prerogative of the Chief Executive
to enter contracts on behalf of the County, as described in Article
V of the Home Rule Charter of Allegheny County, or by other applicable
law.
