[HISTORY: Adopted by the Township Committee
of the Township of Westampton 7-6-1993 by Ord. No. 12-1993. Amendments
noted where applicable.]
GENERAL REFERENCES
Chief Financial Officer — See Ch. 11.
All claims for the payment of money shall be
presented, approved and paid in accordance with the following procedures:
A.
Manner of presentation. All claims for the payment
of money shall be made by the claimant upon the appropriate voucher
and shall be approved or disapproved in accordance with the procedures
hereinafter set forth. No claim shall be paid unless the claimant
shall first present a detailed bill of items or demand specifying
particularly how the bill or demand is made up, with the certification
of the claimant that it is correct, said bill or demand and certification
to be attached to the voucher. No claim shall be paid unless the voucher
has attached to it a certification of a department head, or of his
or her duly designated representative having personal knowledge of
the facts, that the goods have been received by or the services rendered
to the township and that those goods or services are consistent with
prior authorization or authorizations. Each voucher shall bear the
signature of the Chief Financial Officer certifying that there exists
a line item appropriation against which the claim shall be charged.
The Chief Financial Officer shall also certify that there are sufficient
funds available for the payment of the voucher. No voucher shall be
paid unless the aforementioned certifications are attached to said
voucher or vouchers.
B.
Procedure for payment.
(1)
A list of claims approved by the Chief Financial Officer
shall be prepared which shall contain the name of the vendor or party
claiming payment, the amount of the claim authorized to be paid, a
brief description of the goods or services received by the township
and a certification by the Chief Financial Officer as follows:
|
I hereby certify that the attached list of
claims has been approved by me for payment. I further certify that
a township officer or employee has certified that the above-described
goods or services have been received by Westampton Township, and that
sufficient funds are available to pay said claim.
| |
|
Chief Financial Officer
|
(2)
The certified list of claims approved by the Chief
Financial Officer shall be delivered to each member of the Township
Committee on or before the close of business on the Friday immediately
prior to the next regularly scheduled Township Committee meeting.
(3)
At the regularly scheduled Township Committee meeting,
the certified list of claims set forth above shall be approved or
disapproved by a majority vote of no less than three members of the
Township Committee. Any disapproved claims shall be referred back
to the Chief Financial Officer with such instructions as the governing
body may give at the time of disapproval. All vouchers shall be available
for inspection and review at the Committee meeting.
(4)
All claims approved for payment by the governing body
shall be recorded in the minutes of the meeting and shall, upon approval
of the minutes, be open to the public.
(5)
Payment of claims from current, escrow and capital
accounts shall be by check drawn on those accounts signed by the Chief
Financial Officer and countersigned by the Clerk/Administrator or
other official to be designated. Payment of claims from all other
trust accounts shall be by check drawn on those accounts signed by
the Chief Financial Officer and Clerk/Administrator or other official
to be designated.
[Amended 9-21-1992 by Ord. No. 10-1992; 8-8-1995 by Ord. No. 13-1995; 10-20-2020 by Ord. No. 16-2020]
(6)
The governing body shall by resolution annually designate
the individuals whose signatures shall appear on checks drawn upon
the Treasury of the township.
(7)
The governing body shall, by resolution passed by
not less than a majority of the full membership, designate the manner
in which and the time in which salaries, wages or other compensation
for services shall be paid.
