[HISTORY: Adopted by the Board of Selectmen of the Town of Orange 12-21-1982; amended in its entirety 4-19-2006. Subsequent amendments noted where applicable.]
The bid policy of the Town of Orange as to matters under the control of the Board of Selectmen shall be as follows.
As a general rule, bids will be solicited for the purchase of any product or service costing $5,000 or more. However, the Board of Selectmen may choose to determine on a case-by-case basis whether to solicit bids, and the method of doing so in each instance. Among the factors to be considered by the Board of Selectmen in making its decision shall be:
The suitability of the product to acquisition by a bid method;
The degree of formality and method of bidding appropriate to the particular acquisition under consideration;
The suitability of varied models of the same product for Town use; and
The number and location of known, qualified vendors of the product.
No person or affiliate delinquent in the payment of taxes, fees or charges to the Town of Orange at the time that bids are opened shall be deemed a qualified bidder with respect to any bids solicited or entertained by the Town.
As used herein, the following terms shall have the meanings indicated:
- A person directly or indirectly or beneficially controlling, controlled by, or under common control with any other person; or in the case of an individual, a member of that person's immediate family, meaning parent, spouse, or child. A person shall be presumed to be "controlling" any other person if such person owns, directly or indirectly, through one or more intermediaries, a five-percent interest in the other person; but ownership of any degree is not a prerequisite to establish control, and other evidence can be used to establish such control as referred to above.
- Any individual, sole proprietorship, partnership, joint venture, trust, unincorporated organization, association, corporation, institution, entity or party.
After bids are submitted, the Board of Selectmen may analyze whether vendors have submitted bids on the same products; that is, whether the bids are comparable and meet the requirements called for. In reviewing the bids, the Board may consider the past performance, financial responsibility, and sales and service experience of the vendors, all as known to the Town and based upon objective criteria. If the Board of Selectmen finds it in the best interest of Orange to do so, it may reject all bids or choose to make purchases other than strictly in accordance with price considerations.
In those instances when it is determined by the Board of Selectmen that the leasing of equipment without bids is in the best interest of the Town, the negotiation of a lease may be delegated to the First Selectman, provided the following would apply: